New Employee Orientation

  • New employees must complete New Employee Orientation which is a multi-step process. A portion of orientation involves watching a series of videos on your own time with the process ending with a brief in-person orientation session. As a new employee or rehire, Human Resources will communicate by telephone and email to prepare prospective employees for their new assignment. While processing a recommendation for employment, HR will send an email to prospective employees that will include many pieces of important information in preparation for an upcoming in-person orientation. 

    In the event that schools are closed or delayed due to inclement weather, New Employee Orientation, may be delayed or canceled. Human Resources will communicate with you any changes using the email address in your online application. Check your email often for any changes or updates. 
     

    Forms to complete before Orientation

    Before attending Orientation, please review the material below. Please download, print, and complete the forms prior to attending Orientation. 

    • Health Form: A completed health form signed by a physician is required for employment. Return this completed form during your on site orientation.
    • Retirement FormComplete sections A, C, and D. You may leave blank the box entitled "Membership ID" in section A - Print and bring with you to Orientation.
    • I-9 Form: The I-9 Form is used to verify an employee's identity and to establish that the worker is eligible to accept employment in the United States. Please complete page 1-section 1. Human Resources will be complete page 2 however, employees must present certain documents to establish their identity. The most commonly used documents are either a valid passport, or a combination of a valid driver's license and a Social Security Card. Other documents are also acceptable and a list can be found on page 3 of the I-9 form. Print pages 1-2 and bring with you to orientation.  
    • Longevity Form: Longevity (total state service) is the total of full-time or part-time (20 hours or more) permanent employment with a creditable NC state agency. The Longevity benefit is to recognize long-term service. Eligible employees with at least 10 years of NC state longevity service shall receive a lump sum payment annually. Longevity also determines the rate that you earn annual leave. State service and leave balances are transferred to WCPSS with the Transfer of State Service and Leave Balances form. Complete Sections 1 and 2. If you have Longevity years of service from a previous employer, have the previous employer complete Section 3 and bring the completed form to Orientation. If you need to return the completed form after orientation the form should be sent to Tonya Johnson, tjohnson7@wcpss.net as an email attachment.

    Information about licensure

    Benefits Orientation

    The Benefits section provides employees with detailed information about benefits.

    • Medical Insurance
    • Dental Insurance
    • Vision Insurance
    • Dependent Care Flexible Spending Account
      Health Care Flexible Spending Account
    • Flexible Benefits (Cancer, Disability, Critical Illness, Accident and Medical Bridge)
    • Life Insurance
    • Supplemental Retirement
       

    Instructions for dependent documentation, coverage changes and direct deposit:

    • Dependent Documentation
    • Coverage Changes
    • Direct Deposit Instructions

     

    Dependent Documentation

    If you enroll dependents on your Medical, Dental or Vision insurance, you must provide the WCPSS Benefits Department with Dependent Documentation. Documents can be faxed to the Benefits Department at (919) 431-7517 or scanned/emailed to benefits@wcpss.net. Write your name and the last 5 digits of your Social Security Number on each document; documents are not returned.

     

    Direct Deposit

    Direct Deposit is required for all employees. Direct Deposit enrollment is through Employee Self-Service, which is only available on the WCPSS Intranet website. Therefore, you will have to wait until after your start date to enroll in Direct Deposit.