Use a Fac Mod Request when you are requesting a change or modification to interior and/or exterior area of your campus/building, such as:

Structural/physical changes of interior space

• Demolition or new construction of walls, ceilings, floors, stairs, etc.
• Installation of fixed equipment or furniture requiring utility connections (includes HVAC & exhaust ventilation systems)
• Connecting to building utilities or mechanical systems
• Adding hardwired electrical equipment, data outlets and electrical outlets to support technology
• Adding/moving shelving or chalk/white boards

Changes in use of interior space

• Changing conference rooms to offices
• Offices to classrooms
• Career and Technical Education classrooms to computer labs

Changes to the exterior of the building

• Hanging or painting murals on the exterior of the building
• Adding electrical to the exterior of the building

Changes or modifications to exterior spaces, (i.e. the grounds or play fields)

• Installation of playground equipment (follow Design Guidelines)
• Constructing dugouts
• Adding lighting
• Adding bleachers
• New track installation
• Irrigation system installation
• Painting (all)
• New plants
• New gardens

The review and approval process for Facilities Modifications exists to help schools avoid costly or avoidable mistakes. Listed below are a few examples of scenarios that could have been avoided by the Fac Mod Request process.

Room becomes too hot after being converted into a computer lab

• Computers generate heat and have special requirements for electrical and network wiring. Converting an existing classroom into a computer lab requires consideration for HVAC, electrical, technology networks, etc.

An area has insufficient water and electrical hookups

• A washer/dryer is purchased and delivered for use in an athletic facility prior to plumbing and electrical being evaluated.

Increase in bee stings in high traffic areas

• New landscaping is added without consideration of the preferred types of plants.

Planting trees and shrubs, which obstruct windows

• New landscaping is added in front of windows without considering the height of the mature trees/shrubs.

Failure to comply with current building codes

• Constructing a new structure on your campus without considering current ADA, Federal, State, and local code requirements.

Sidewalks and pavement rupture and crack

• Planting trees and plants too close to the sidewalks and buildings without considering the growth of the roots.

A newly constructed nature trail or outdoor teaching space is destroyed

• New/Future construction is planned for that location.

Exceeding the impervious surface percentage requirement for your campus

• Adding concrete sidewalks, basketball courts, hard surface play areas, etc., resulting in the school being fined by the city/county.

Paint peeling off the walls from an area that your PTA recently painted

• Not properly preparing the surface, or using correct paint.

The school is “written up” by the Fire Marshall

• Students were placed in an area not appropriate for use as a teaching space, and the room then does not meet fire code.

Failure to comply with Wake County School Systems Educational Specifications

• Placing special needs students in a room not designated as an exceptional children classroom, when it is required that the Wake County Public Schools System must provide all students with comparable spaces. (This is an issue that can have legal consequences.)

When requesting a project involving new construction, submit:

• Construction drawings with an Architectural or Engineering seal.
• A site plan that shows the location of the proposed new construction on the campus.
• List, or show on the site plan, additional/relocation of plumbing or electrical work needed for the project.
• The name and contact information for the contractor that will be involved in this project.
• The contractor and architect’s commercial insurance certificates showing the Wake County Board of Education additionally insured.(Insurance requirements are as followed: 1 Million of General Liability, 1 Million of Auto and Workers Compensation)

When requesting a project involving new equipment to the campus, submit:

• Shop drawings and the manufacturer specification that pertain to the new equipment.
• A site plan showing the location of the new equipment on the campus.
• If exterior - Drawings show the location of any new underground cabling that will have to be run and where it is tied into the main building.
• If interior – Drawings showing all new cabling and where that new cabling is tied into the building.
• If the equipment is playground equipment, please provide a 2-D and 3-D drawing of the playground design.

When requesting a project involving new landscaping to the campus, submit:

• A site plan showing the entire area subject to additional landscaping.
• A compete list of all plants that will be used. Refer to Wake County Public Schools Preferred Plant List. (If a plant you would like to use is not listed, submit the plant name with your request for approval, prior to the start of your project.)
• The number of plants that will be used, and their approximate size at maturity.
• On the site plan, show any ponds or additional structures that will be added.
• The type of filler (pine straw, mulch, etc) that will be used.

When you are requesting an item to be repaired or replaced, use a Work Order Request, not a Fac Mod Request. To place a Work Order for any of the items listed below, please contact Maintenance & Operations Customer Service at 919-856-8120.

Repair:

• Worn carpet
• Damaged Steps
• Damaged pavement

Replacement:

• Old/damaged chalkboards
• Old/damaged tack boards
• Dead landscape plants

Heating or Cooling Problems:

• Any related

Electrical Problems:

• Any related

Please refer to the latest version of the Design Guidelines for these documents.

A copy of all documentation must be sent to Facilities prior to the start of the project.