Purchasing Policy

Policy Code: 6430 – Purchasing requirements for equipment, materials, and supplies

All purchases of equipment, materials, supplies, and related items must follow state and federal laws, Board policies, and school system procedures.

Overview

These rules help ensure that purchasing is transparent, fair, and in the best interest of our students and community.

State requirements

Purchases must comply with:

• Article 8 of Chapter 143 – North Carolina General Statutes (Purchasing Requirements)
• Article 6E of Chapter 147 – E-Verify Requirements
• Article 6G of Chapter 147 – Additional Purchasing Regulations
  
  

Federal requirements

Purchases using federal funds must also follow:

• The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”) issued by the U.S. Office of Budget and Management.
• Policy 8305 – Federal Grant Administration
  
  

Contractor requirements

Contracts subject to E-Verify must include a statement confirming that the contractor and any subcontractors comply with North Carolina’s E-Verify law.

Responsibilities

All employees involved in purchasing must be familiar with these requirements.

Need help?

For questions about purchasing policies or procedures, please contact the Purchasing Department.