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The 2023 - 2024 Club application window has closed.
2023-24 Club Guide
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We want to empower students to take leadership roles in the classroom, school, and their community. To create an environment where students are leaders, we encourage students to start their own club at GLHS.
We are changing the way we approve clubs this year. All clubs will be broken up into one of three categories:
- Category I - Honor Societies, CTSOs, Round Table, Science Olympiad - These are clubs and organizations which have a national charter, serve a special purpose, or have been created by Green Level High School leadership. Students are not permitted to propose these organizations. Existing organizations do not need to re-apply for approval.
- Category II - Chartered Clubs & Organizations - These are clubs that intend to serve their community or engage in other meaningful work. Chartered Clubs can do the following
- Host fundraisers and service projects (with Administration approval)
- Engage in off campus field trips (with Administration approval and outside of school hours)
- Must have elected officers/leadership (President/Vice-President)
- Required to attend a quarterly meeting of the new Club Council.
- Must submit a "plan of work" which explains the work your organization will engage in over the course of the next year.
- Approval window once a year (in the Spring)
- Category III - Informal Clubs - These are clubs for groups of students who share a common interest or hobby. These tend to be more fun activities and these clubs do not plan to engage in service projects or other major programs. These clubs:
- Are not permitted to fundraise or engage in service projects
- Cannot recieve approval for off-campus field trips
- Approval window once a quarter.
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Step 1 - Planning
Students should make sure they are creating clubs that will last long after they graduate. Clubs can serve a number of purposes:
- Community Service
- Honor Societies
- Hobbies and games
- Celebrating or gaining a better understanding of cultures and backgrounds at GLHS
- Learning/Practicing world languages
- Learning more about science, technology, engineering, and math.
- Promoting diversity, inclusion, and/or cultural responsiveness
- Discussion of current events
Before you begin the application process, please consider the following:
- Who will serve as your advisor (All proposals must have a faculty advisor prior to submission)
- What topic would you like your club to focus on?
- What is the intended audience of your club?
- What activities will your clubs focus on?
- What type of club are you proposing (Category II or III)?
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Step 2 - The Application Process
Part 1
Complete the 2023 - 2024 Club Application here. Please note, you must have secured an advisor prior to submitting your application.
Part 2
All clubs will need to submit a three to five minute video (via google drive). This video should have the following information:
- Name of your club
- Who is your advisor
- What is the mission and vision of your club?
- What type of activities will your club engage in?
- Is it a Category II or III club?
- What kind of resources will your club require? (Please note, GLHS cannot provide resources)
- (Category II clubs only) - What are the roles of your officers and how are they selected?
- (Category II clubs only) - What will your club hope to accomplish by the end of the 1st and 2nd semesters?
- (Category II clubs only) - How will your club accomplish it's goals?
- How will you make your club sustainable so it will last for many years?
Student Council will review all videos to determine if they meet the necessary criteria for approval.
The window to submit your videos is April 10th - April 21st by 11:59pm.
Videos should be recorded and shared via Google drive. Please make them "public" so the review committee can watch them.
Part 3
Clubs will receive approval between April 22nd and the June 14th. Student council may request additional information from a club if there is missing information in your original application. Student Council will reach out via email to applicants to schedule a brief interview during Connectivity or Lunch. The committee may ask clarifying questions, or provide you with an opportunity to make corrections to your application.
We are looking for clubs which will have a meaningful impact on the students of GLHS or the wider community. We also want to make sure students are starting clubs because they are passionate about their mission, not to simply put it on a college application. Clubs which do not meet these criteria may be downgraded to Category III or rejected outright.
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Step 3 - Post-Approval
Administration will review applications approved by Student Council between July 1st and July 30th.
Club Charters will be sent out to club proposers and faculty advisors starting on August 1st and then added to the Club Directory.
All clubs which are approved (Category II and Category III) are invited to attend Summer Orientation.
Club advisors will begin scheduling their activities in AllTimely the first twenty days of school. Please note, administration will not schedule activities, this must be done through the faculty advisor.
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Step 4 - Club By-Laws
By-laws are the rules that govern an organization. Many clubs have been started by students who are passionate about leadership within their community.
While founding a club is important, being a leader is all about making a difference in the community.
Starting with the 2023 - 2024, all Category II clubs will have to submit By-laws to school administration. The goal is to create a fair process for the selection of club/organization leadership.
By-laws need to include the following information:
- Official name of the organization
- Mission and Vision
- Faculty Advisor name
- List of officers and their roles
- How officers are elected
- How students can become members
- List of activities or types of activities your club will be involved in
- Information about Social Media
Please use this template to complete your Bylaws. Please make sure to share this document with Mr. Viens (jviens@wcpss.net).
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The 2023 - 2024 Club Application window has closed.
