2024-25 Club Guide & Directory
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Changes to the Club Process this year:
- Student Government will play a major role in ensuring clubs are meeting expectations.
- Clubs will no longer need to seek advisors ahead of applying. New clubs will be assigned advisors if they need one.
- Clubs may now gain "Legacy Status"
- Existed continuously since 2021 - 2022 school year.
- Meet all expectations for activities, meeting regularly, and live up to the core values of GLHS.
- Approval from their advisor(s).
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We want to empower students to take leadership roles in the classroom, school, and their community. To create an environment where students are leaders, we encourage students to start their own club at GLHS.
We are changing the way we approve clubs this year. All clubs will be broken up into one of three categories:
- Category I - Honor Societies, CTSOs, Round Table, Science Olympiad - These are clubs and organizations which have a national charter, serve a special purpose, or have been created by Green Level High School leadership. Students are not permitted to propose these organizations. Existing organizations do not need to re-apply for approval.
- Category II - Chartered Clubs & Organizations - These are clubs that intend to serve their community or engage in other meaningful work. Chartered Clubs can do the following
- Host fundraisers and service projects (with Administration approval)
- Engage in off campus field trips (with Administration approval and outside of school hours)
- Must have elected officers/leadership (President/Vice-President)
- Required to attend a quarterly meeting of the new Club Council.
- Must submit a "plan of work" which explains the work your organization will engage in over the course of the next year.
- Approval window once a year (in the Spring)
- Category III - Informal Clubs - These are clubs for groups of students who share a common interest or hobby. These tend to be more fun activities and these clubs do not plan to engage in service projects or other major programs. These clubs:
- Are not permitted to fundraise or engage in service projects
- Cannot recieve approval for off-campus field trips
- Approval window once a quarter.
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Step 1 - Planning
Students should make sure they are creating clubs that will last long after they graduate. Clubs can serve a number of purposes:
- Community Service
- Hobbies and games
- Celebrating or gaining a better understanding of cultures and backgrounds at GLHS
- Learning/Practicing world languages
- Learning more about science, technology, engineering, and math.
- Promoting diversity, inclusion, and/or cultural responsiveness
- Discussion of current events
Before you begin the application process, please consider the following:
- What topic would you like your club to focus on?
- What is the intended audience of your club?
- What activities will your clubs focus on?
- What type of club are you proposing (Category II or III)?
Big Change: Students will not need to find an advisor prior to approval. We will match you with a staff member. If you already have a staff member interested in serving as your advisor, you will be able to note this on your application.
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Step 2 - The Application Process
Renewing a Club
All exisiting clubs will need to submit an application for approval. In order to ensure that all clubs are meeting regularly and engage in meaningful activities, we will need the following information:
- Current Advisor
- How often does your club meet?
- What type of work does your advisor currently do for your club?
- How much work do members do?
- Which Gator Day did your club participate/plan/host an event in? What activity did you plan/host>
- What type of activities has your club done this year?
- When was your leadership elections? Who are your new leaders?
- What progress did you make toward your goals?
New Clubs
New Clubs will be required to complete a more in depth process. These clubs will need to meet the following criteria:
- Must not violate WCPSS Board Policy and GLHS Rules
- Must not currently exist or be similar to an existing club at Green Level
- Must not require an excessive amount of time, labor, or materials from GLHS.
- We are not accepting student requests for Honor Societies.
Approval Process
Student Government will play a major role in the application process. The Application Windows are as follows:
- Club Renewal: April 3rd - April 12th
- New Clubs: April 22nd - May 3rd
We are looking for clubs which will have a meaningful impact on the students of GLHS or the wider community. We also want to make sure students are starting clubs because they are passionate about their mission, not to simply put it on a college application. Clubs which do not meet these criteria may be downgraded to Category III or rejected outright.
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Step 3 - Post-Approval
Administration will review applications approved by Student Council between July 1st and July 30th.
Club Charters will be sent out to club proposers and faculty advisors starting on August 1st and then added to the Club Directory.
All clubs which are approved (Category II and Category III) are invited to attend Summer Orientation.
Club advisors will begin scheduling their activities in AllTimely the first twenty days of school. Please note, administration will not schedule activities, this must be done through the faculty advisor.
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Step 4 - Club By-Laws
By-laws are the rules that govern an organization. Many clubs have been started by students who are passionate about leadership within their community.
While founding a club is important, being a leader is all about making a difference in the community.
All Category II clubs will have to submit By-laws to school administration. The goal is to create a fair process for the selection of club/organization leadership.
By-laws need to include the following information:
- Official name of the organization
- Mission and Vision
- Faculty Advisor name
- List of officers and their roles
- How officers are elected
- How students can become members
- List of activities or types of activities your club will be involved in
- Information about Social Media
Please use this template to complete your Bylaws. Please make sure to share this document with Mr. Viens (jviens@wcpss.net).
