Facility Modification Requests

Facility Modification Requests, or Fac Mods are used to request changes or modifications to interior and/or exterior areas of your campus/ administrative building. Facility Modifications are funded through the requesting school, not WCPSS.

It is vital that schools follow the Fac Mod process to make sure that any changes or additions to a school facility are up to WCPSS, county and state safety standards. Failure to follow the process can potentially lead to safety and/or legal issues.
 

The Facility Modification Request form is an electronic form that can only be submitted by school administrators or departmental staff. PTA, Boosters and outside groups should work through their school administration to have the Fac Mod submitted. The staff member completing the form should answer each question with as much information as possible, including full project details and available supporting documentation.

Use a Fac Mod Request when you are requesting a change or modification to the interior and/or exterior area of your campus/building, such as:

• Structural/physical changes of interior space, for example:
  • Painting, flooring, and equipment installations.
  • Demolition or new construction of walls, ceilings, floors, stairs, etc.
  • Installation of fixed equipment or furniture requiring utility connections, including HVAC or exhaust ventilation systems.
  • Connecting to building utilities or mechanical systems.
  • Adding hardwired electrical equipment, data outlets, and electrical outlets to support technology, etc.
  • Adding/moving shelving or chalk/whiteboards.
• Changes in use of interior space, for example:
  • Changing conference rooms to offices, offices to classrooms, Career and Technical Education classrooms to computer labs, etc.
  • Changes in how space is used on your campus may impact capacity. Therefore, a Fac Mod must be submitted to the Facilities Design & Construction Department in order to track these changes within our database. This will allow Wake County Public Schools to keep the most up-to-date statistics on space utilization.
• Location of new equipment on the site.
• Changes or modifications to exterior spaces (i.e., the grounds or playfields), for example:
  • Installation of playground equipment (follow Design Guidelines for Development of Playgrounds criteria, found under the forms section of this site).
  • Constructing dugouts.
  • Adding lighting.
  • Adding bleachers.
  • Installation of a new track.
  • Installation of an irrigation system.
  • Painting of any kind.
  • New plants of any type.
  • New gardens of any kind.

All modifications on campus need a Fac Mod submitted to the Facilities Design & Construction Department for review and approval before proceeding with the work, regardless of funding source.

Adequate maintenance of school buildings and grounds in the Wake County Public School System is an issue of importance to students, parents, and school system staff.  Well-maintained school facilities are an indication of the importance of quality public education to our community.  The school system welcomes the opportunity to include parent volunteers in our efforts to enhance and improve the maintenance of school buildings and grounds.

The purpose of the parent volunteer program (PVMG) is to provide parent volunteers the opportunity to participate in buildings and grounds improvements at the school(s) of their choice, thereby improving school facilities for students and staff and with cost savings to the taxpayers and citizens of Wake County.  Projects that meet the program's requirements must comply with the current WCPSS guidelines for systems, materials, and amenities currently provided in WCPSS school facilities.

Parents and/or parent groups should work with school staff to initiate the request for PVMG dollars at the time of the Fac Mod submittal.  School staff will indicate the request on the Facility Needs Request form.  Requests for funding will be considered on a first-come, first-served basis.

Download Guidelines
 

Terms and conditions to qualify for matching funds from the System-Wide Improvement Projects allocation are as follows: 

• 1. Matching funds must be available from the current allocation approved by the Board of Education
• 2. Funds requested of the school system must not exceed one dollar for each dollar in cash or $10,000, whichever is less. 
• 3. Projects must comply with all applicable codes, laws, and procurement policies.
• 4. All goods and services must meet or exceed school system standards as specified in the latest edition of the Facilities Design and Construction Educational Specifications.  Exceptions must have the prior approval of the Facility Planner or Project Manager.
• 5. No private individual or group may obligate or commit school system funds.
• 6. All appropriate school system procurement procedures will be followed.  In such instances, funds raised by parent volunteers must be transferred to the school system fund 6 accounts for procurement of goods and/or services through agreements or contracts between the school system and the vendor(s).
• 7. The school system will not provide advance funding for reimbursement by others.  Matching school funds must be available and subject to verification prior to the start of work. 
• 8. All improvements are subject to inspection and approval by the facilities department staff.  No party shall pay any supplier or contractor for goods or services prior to receipt of written acceptance by the Senior Director of Facilities Design and Construction.
• 9. Individuals providing donated labor must be approved through the WCPSS Volunteer process and complete a Sex Offenders Registry Check Certification form.  The assigned Project Manager or Facility Planner will provide this form.
   

Questions regarding Facilities Modification Requests may be directed to Leann Walker, Senior Administrator of Facility Modifications or Carrie Johnson-Dobbs, Administrator of Facility Modifications.

Facilities Modifications Requests must include detailed project descriptions and all required documentation to be considered for approval.
 

A Project Manager will be assigned to review the Fac Mod and request any additional details or documentation necessary.
 

The Fac Mod must be reviewed and approved by all relevant departments, which may include:

• Academics
• Arts Program
• Athletics
• Community Schools
• Facilities Design and Construction
• Maintenance and Operations
• Risk Management
• Security
• Tech Services
• Wake County Fire Marshal

During the review period, the Fac Mod may be sent back to the requesting school for adjustment or additional information in order to meet standards.

Once approved, the completed Fac Mod form and plans will be sent to the requestor.
 

Processes for contracting Fac Mod work depend on the scope and source of funds for the project.

For projects privately funded through a PTA, Boosters, or outside group:

• A Facilities Project Manager will draft and route Volunteer Agreements, to be sent electronically for signing.
• The requesting group will submit the following to the Project Manager:
  • Confirmation of vendor quotes.
  • Vendor Sex Offender Registry check forms, dated within 30 days.
  • Current and valid Certificates of Insurance for both the requesting group and vendor.
  • Certificates of Insurance must include the following as an Additional Insured and Certificate Holder: Wake County Board of Education, 111 Corning Road, Suite 190, Cary NC 27518.

For privately funded projects that do not require design or construction services:

• The requesting group will be responsible for vendor contracts, Vendor Sex Offender Registry check forms, and Certificates of Insurance.

For projects that require design or construction services:

• Funds are donated to the school’s budget, to be spent directly on project needs.
• The project must go through the WCPSS bidding process to select a vendor.
• The Facilities Department will be responsible for all bidding and contracting paperwork during this process.