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Student Policies and Handbooks

Attendance Policy

What do I need to do if I am absent?

The first day that you return, be sure to bring an Absence Note from a parent, doctor, etc. to the Attendance Office. Notes should clearly list the student’s full name, the date(s) of absence, and the reason for absence. Notes must be signed by a parent or legal guardian and should include their phone number in case there are any questions.
 
Please be sure to talk with your teachers about the work you have missed. You will only have a limited amount of time to make up that work.
 
What is the "two-day rule"?
 
Wake County Board Policy 6000.4 requires that notes to excuse an absence be submitted within two days of the student's return to school.  Failure to do this results in the absence being permanently marked as unexcused.

What do I need to do if I am arriving late or leaving early?

Students leaving school early must be signed out at the Attendance Office by a parent or an approved contact person. Please be prepared to present ID when asked. Students will not be called out of class until a parent or an approved contact person is present at the Attendance Office.  Our deadline in the afternoon for checking out students is 2:00 to avoid problems with parking and carpool and trying to locate students.

Students who drive to school and need to leave before the end of the school day must present a note from a parent/guardian to the Attendance Office before the school day begins.  The Attendance Office opens at 7:00 a.m.  Students who report to the Attendance Office after 7:20 a.m. to handle such notes may not be excused for tardiness to 1st period.
 

Phone calls, faxes and emails will not be accepted for checking students out.

 
This note must include the date, time, student’s full name, reason for leaving, parent signature, and parent phone number. Notes will be verified by phone with the parent/guardian. After verification, students will receive a pass to get out of class. It is then the student's responsibility to come sign out at the Attendance Office before they leave. Students who return to school before the day is over must sign back in or they are marked absent for the rest of the day. Additionally, failing to sign out properly could result in disciplinary action.

Students arriving after the bell will be directed to proceed straight to their classroom instead of stopping at the Attendance office to sign in. This is for all students who DO NOT have excuse notes or parents signing them in. Students will be marked either unexcused tardy or unexcused absent depending on when they enter the classroom. A note to explain the tardy or absence must be turned in to the Attendance office within 2 days or it will stay coded as unexcused.If the student has been to a doctor/dentist please bring a note from their office. A parent/guardian may sign in a student in lieu of a doctor/dentist note. Please note that if half of the class is missed the student will be marked absent for the entire class period.

What makes an absence excused or unexcused?

Most unexcused absences are the result of students not bringing notes for their absences within the two-day window.  Car trouble, missed bus when the bus is on time and DMV appointments are all examples of unexcused absences.

For all other absences where a note is present, Green Hope must follow policy that the state has set forth for excusing absences. There are seven reasons that the state has listed as acceptable reasons for excused absences.
  1. Illness or Injury
  2. Quarantine
  3.  Death in the Family
  4.  Medical or Dental Appointment
  5.  Court or Administrative Proceedings
  6.  Religious Observance
  7.  Educational Opportunity 
Please note that Educational Opportunities require approval from the principal prior to the absence – use the Request for Excused Absence for Educational Opportunity form.

What is the Request for Excused Absence for Educational Opportunity form?

This form is used for requesting an absence to be excused for an educational reason. The intent of the experience should be educational from the outset and comparable to that which the student would experience in school. Family trips and vacations that were not designed, initially, to be educational will not be excused. Juniors and Seniors going on college visits should use this form and then bring back verification of their visit from the college. The form should be turned in to the Attendance Office a minimum of three days prior to the absence to allow time for the principal’s review. Upon the principal’s approval the absence will be coded as an Educational Opportunity. 

Why am I getting letters and phone calls about my student's absences?

Green Hope is required by WCPSS to alert parents when their student is absent. Plus, Green Hope’s goal is to keep parents as informed as possible. Phone calls are made by an automated machine at the end of each day. Even if we know exactly where the student was, the machine will still call.

Letters are sent to parents when students reach five and ten absences. These letters are a requirement of state law. The intent is to ensure that parents are aware that students could lose credit for their courses once they exceed 10 absences. Also, we hope that it gives parents some knowledge of the resources that are available at Green Hope to address attendance issues. Please note that these letters are sent whether or not the absences are unexcused or when a student has a well-documented excused reason for being absent.

How do Senior Exam Exemptions work?
 
Senior Exam Exemption Policy

Seniors may be exempted from their final exams in January and June if the following criteria are met:

** An “A” average with 3 or fewer excused absences for the course
** A “B” average with 2 or fewer excused absences for the course
** A “C” average with 1 or fewer excused absences for the course

There are a few important notes about exam exemptions. First, no senior can be exempt from state testing including End-of-Course Tests, VoCATs, and state field tests. Second, school-sponsored field trips and activities do not count toward exam exemptions. Third, class periods missed because of administratively assigned Alternative Learning Center (ALC) will count towards exam exemptions. Last, if a student has any unexcused absences in a course, they cannot be exempt.
 
Item Drop Off and Lost and Found
 
If a parent needs to drop off an item for their student, please have a name on the item and bring it to the Attendance Office.  We do not call and interrupt class for forgotten items. Communication is between the parent and student.  Teachers are not allowed to send students to pick up items during instructional time.  We do not accept athletic equipment, musical instruments, marching band items or large items and bags that are for after school activities.  Please make other arrangements with your student to drop off these items such as during lunch or after school.
 
Lost and Found is located in the Attendance Office and in a large box in the back of the cafeteria.  Keep checking back.  Sometimes it takes several days for items to make their way to Lost and Found.
 
Check the Attendance Office for lost valuable items:  eyeglasses, jewelry, calculators, keys, etc.
 
The box has clothing, lunch boxes, etc.
 
Put your name on your items and they will be returned to you!
 

Who do I contact if I have questions?

Attendance Office — Karen Lang, klang@wcpss.net
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