Extra-Duty Pay

NOTE: The procedures have changed as of June 2006

Teachers, CDCs and CACs who work extra hours in the summer or throughout the school year may be eligible to receive extra-duty pay. All work must be approved in advance.

Summer employment also includes work done during the school year outside of the school day. This is for CTE or school-to-career work, which might include:

CDCs and CACs are limited to a total of 40 hours at $25/hr for the academic year.

Download a copy of the Extra-Duty Request form (Word 28 KB)

The Extra-Duty Request form (Word 28 KB) should be completed and sent in at least 30 days prior to the day you want to work. CTE Central Services will use the information that you provide to generate an official Service Contract. This contract will be sent to your school for you to sign and return. If you do not receive an approval acknowledgement, then you will probably not get paid.

After completing the work, or at the end of an official pay period (whichever comes first), complete a Time Sheet. Work hours must be reported in the correct pay period.

Time Sheets

This information is for Salaried employees who work extra hours in the summer or after school.

Complete a WCPSS timesheet (form 1604 rev. 04/04) (Excel: 284K).

Type the information into the form. Do not handwrite anything except the signatures.

  1. Complete the information at the top of the form.
    • Name (First Last)
    • Employee# (WCPSS employee number)
    • School/Department (name of the school where you work)
    • Sch/Dept# (find your school number on the WCPSS School Directory Information document (PDF)).
    • Position (CDC, CAC, FACS Teacher, etc.)
    • For "Time Sheet Period Beginning" and "Time Sheet Period Ending," use the official dates from Compensation Services. Use the "Traditional, Year-Round, Modified Schools, Departments" timesheet dates chart for the appropriate school year.
    • The Month and Date column will fill in automatically.
  2. Adapt the form for exempt (salaried) employees.
    • Scroll to the right to column AW.
    • Delete the five 8s in rows 12 through 16.
    • The "Regular Hours per week" at the top of the page should now show "0."
  3. Use the yellow columns for listing your hours.
    • Put the time you start working in the Start column. Be sure to leave a space between the number and the AM or PM.
    • Put the time you stop working in the Stop column.
    • There are multiple Start and Stop columns, so you can take a meal break.
    • Hours worked before noon go in the "Other Morning Work Hours" column.
    • Hours worked after noon go in the "Other Afternoon/Evening Work Hours" column.
    • All hours must be before or after your normal working hours or on days that you are not scheduled to work, like weekends.
    • Do NOT cut and paste between cells. This might confuse the formulas behind the spreadsheet.
    • The time sheet will automatically calculate the hours.
  4. Put a brief description of the activity in the "Remarks" column. You must have a remark for each day that you work.
  5. Print the form.
  6. Sign the form on the Employee line.
    NOTE: Your principal does not have to sign the form.
  7. Make a copy of the form for your records.
  8. Send the original form to the CTE Director's secretary.

    Your extra duty pay will be added to your next WCPSS paycheck. If there is a problem, please call the Payroll office at 919/850-1704.

    This page was last updated on August 2, 2007