8360 R&P

PURCHASE CONTRACT ADMINISTRATION

8360 R&P

8360.1 

Procedure For All Purchase Contracts – Approval, Routing, and Reporting

1.

Purchase contracts, as used herein, shall include purchase orders and contracts used to obtain supplies, materials, and equipment.

2.

All requirements of Board Policy 8360 shall be followed.  Purchase contracts shall not be divided for the purpose of evading the requirements of the Division of Purchase and Contract, Board Policy 8360 or these regulations and procedures.

3.

All purchase contracts shall have pre-audit certification from the finance officer in accordance with the School Budget and Fiscal Control Act.  

4.

Purchasing Authority.

Purchase order requisitions and contracts, excluding lease- purchase and installment purchase contracts, shall be executed in accordance with the following:

A.

Purchase contracts for purchases less than ten thousand dollars ($10,000) may be approved and executed by all budget managers when the purchase amount is within the remaining funds in the allocated budget for the fiscal year.

B.

Purchase contracts for purchases less than ninety thousand dollars ($90,000) may be approved and executed by assistant superintendents when the purchase amount is within the remaining funds in the allocated budget for the fiscal year.

C.

Purchase contracts for warehouse inventory in the amount less than ninety thousand dollars ($90,000) may be approved and executed by the director of purchasing when the purchase amount is within the remaining funds in the allocated budget for the fiscal year.

D.

Purchase contracts for purchases in any amount may be approved and executed by the superintendent, deputy superintendent, the chief technology officer and associate superintendents when the purchase amount is within the remaining funds in the allocated budget for the fiscal year.

5.

To the extent permitted by law, all aspects of the purchasing process shall be open and available for public scrutiny.

8360.2 

Reporting

1.

The superintendent’s designee, deputy superintendent, the chief technology officer and each associate superintendent shall provide a list of all purchases in excess of two hundred fifty thousand dollars ($250,000) to the finance officer immediately following each month

Issued:  August 14, 2002

Revised: February 1, 2005