8351

maintenance of bidders lists

8351

The Purchasing Department shall develop and maintain lists of potential bidders for the various types of materials, equipment, and supplies.  Prospective bidders shall be prequalified in order to enhance the efficiency and effectiveness of the use of the bidders’ lists.  Inclusion on the qualified bidders’ list shall be based on predetermined, objective criteria and standards. Procedures for prequalifying, information requirements, evaluative criteria, specific requirements, and standards and forms used shall be made available to all suppliers.  

The Purchasing Department shall develop and maintain vendor histories to help analyze past performance of all vendors.  

The bidders’ list shall be properly organized and maintained, including systematic updating to reflect accurately the status of competition.      

Adopted: August 9, 1976

Revised: January 21, 1992