8304

VENDOR RELATIONS

8304

In all procurement activities, agents of the Board shall:

A.

Consider first the interest of the school system and the improvement of its educational program.

B.

Endeavor to obtain the greatest value for every dollar spent.

C.

Give all responsible bidders equal consideration and assurance of unbiased judgment in determining whether their products meet specifications and the educational needs of the school system. In accordance with state guidelines, when all such considerations are equal, preference shall be given to minority, women, and/or handicapped vendors.

D.

Discourage the offer of, and decline, gifts from vendors or potential vendors, if such gifts would constitute a conflict of interest.

E.

Report gifts to the school system by vendors or potential vendors to the Board for its acceptance in accordance with procedures established for such gifts.

F.

Refrain from soliciting funds or materials from vendors when such solicitations would cause a conflict of interest.

G.

Accord a prompt and courteous reception, insofar as conditions permit, to all who call on the Purchasing Office on legitimate business interests.

Legal Reference: G.S.  143-129 through G.S. 143-135.4

Adopted: August 9, 1976

Revised: June 15, 1992