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7400 |
Community
Use of School Facilities |
7400 |
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The Wake County Board of Education endorses community use
of school facilities for appropriate purposes. Since school facilities represent
an investment of the citizenry for the education of students and for the
general benefit of the community and its citizens, their proper use and
enjoyment shall be encouraged and permitted when such use does not interfere
with school activities. |
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The Superintendent and the director of community services
or his/her designee are authorized to enter into facility-use agreements,
memorandums of understanding, and joint-use agreements for community use of
school facilities. All joint-use agreements shall be reviewed and approved by
the school attorney as to form. The Board shall be informed at its next
regularly scheduled meeting of the execution of any such lease. The board
shall approve all joint-use agreements. Agreements for facility use that
extend beyond one year shall be approved in advance by the board as provided
by state law. |
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The Community Services administration shall prepare and
administer regulations and procedures otherwise necessary for the general use
of school facilities. There are four different methods for the community to
access school system facilities: |
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Level 1 – |
Form 2900, Facility Use Application |
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A straight rental – user pays
rental rate per Board approved fee structure. Term: minimum, two hours; maximum,
one fiscal year |
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Level 2– |
Form
2900, Facility Use Application |
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plus in-kind contribution agreement and/or memorandum of understanding a
formal agreement by user to provide maintenance and/or improvements and
receive reduced rental rate per Board approved fee structure. Term: maximum one fiscal year |
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Level 3 – |
Joint Use Agreement
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A formal
agreement lasting longer than one fiscal year. Terms of the agreement are negotiated for space,
maintenance responsibilities, specified use periods - guaranteed periods of
use at no extra charge during term of agreement - and determined by participant’s
contribution to improve or enhance Board property and/or school program. Term: negotiated, determined by level of contribution and
use |
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Level 4 – |
Joint
Use Agreement limited to municipal partners |
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A formal joint use agreement limited to fields and outdoor
facilities in which the municipal partner commits to perform maintenance per WCPSS
Landscape Maintenance Standards, agrees to adhere to all school system
rules and policies pertaining to what is not allowed on a campus, and gains
scheduling privileges for and rental rights to the area designated in the
agreement when same is not needed for school system activities. The Wake
County Public School System (WCPSS) has first priority in scheduling and use
of all facilities and shall incur no additional cost due to municipal use on
school system fields/outdoor facilities. Term: 25 years |
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Level 1-3 sponsoring organizations shall not rent, sublet,
assign, or transfer their interest in or umbrella the use of, school
facilities. Throughout Levels 1-3, the Community Schools department is the
scheduling agent. Level 4 joint use agreement (JUA) partners may only
schedule and rent out designated fields/outdoor facilities. The Community
Schools department will work with both the applicant/user group and the
school principal/designee to clarify issues, resolve misunderstandings, and
promote community use of school facilities. |
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7400.1 |
The Superintendent shall have the authority to approve
the use of school facilities as alternate assembly sites for |
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7400.2 |
Activities not sponsored by the Wake County Public School
System are non-school activities as defined by G.S. 115C-524(b). |
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7400.3 |
Per G.S. 163-129 The county board of elections
shall be entitled to use any school or a part thereof, for the purpose of
conducting registration and voting for any primary or election, and it may
require that the requisitioned premises, or a part thereof, be vacated for
the purposes. |
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7400.4 |
Per G.S. 163-99 The superintendent is authorized
and directed to permit the use of schools buildings without charge, except custodial
and utility fees, by political parties, as defined in G.S. 163-96, for the
express purpose of annual or biennial precinct meetings and county and
district conventions. Provided, that the use of such buildings by
political parties shall not be permitted at times when school is in session
or which would interfere with normal school activities or functions normally
carried on in such school buildings. |
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Legal Reference: G.S.
115C-113, G.S. 115C-524(b), G.S. 160A, G.S. 12, G.S. 163-96, G.S. 163-99,
G.S. 163-129 |
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Adopted: June 14, 1976 |
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Revised: December 14, 1987 |
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Revised: April 18, 1994 |
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Revised: August 14,2000 |
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Revised: June 15, 2004 |
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