7170 R&P

PURCHASE OF SYSTEM-OWNED VEHICLES 

7170 R&P

7170.1

Types of Assignments

1.

Individual Permanent Assignment:

WCPSS-owned passenger-carrying vehicles may be permanently assigned to WCPSS employees for official system business when the vehicle is expected to be driven a minimum of 1,000 miles per month.  WCPSS-owned vehicles shall not be driven home. Individuals whose duties are routinely subject to 24-hour response related to safety, security, transportation, or maintenance are exempt from the 1,000-miles-per-month requirement and the limitation on driving vehicles home.

2.

Department-Assigned Vehicles:

WCPSS-owned passenger-carrying vehicles may be assigned to a WCPSS department when the vehicle is expected to be driven an average of 1,000 miles per month to conduct official WCPSS business. Vehicles may also be assigned to a department when the vehicle is needed for a minimum number of low mileage trips per month as determined by the department for unique use and approved by the cabinet level supervisor. The vehicle cannot be driven continuously by one employee and must be made regularly available to all persons in the department. Department-assigned vehicles must consistently be driven the 1,000-miles-per-month minimum.

 7170.2

Driver’s License

Persons who will be driving a WCPSS-owned motor vehicle must have a valid driver's license.  Any changes in status must be reported per Board policy 2303.7/3003.7/4003.7.

 7170.3

Requests For Permanent Assignment Of Vehicles

Requests for vehicles to be assigned to individuals or department on a permanent or indefinite basis or for a period in excess of 365 calendar days shall be made in writing, signed by the department head, and forwarded to their administrative cabinet level supervisor.  Any request must be based on data of no less than one calendar quarter.

 7170.4

Removal Of Vehicles From Individual And Department Assignment

Any person may have vehicle use privileges removed if any of the following occur: 

1.

If the vehicle is used for any purpose other than official school business.

2.

If reports are not submitted to the General Services Fleet Supervisor, or if the reports are inaccurate, incomplete or unacceptable to the General Services Fleet Supervisor and corrections are not made within 10 days of request.

3.

If false information is willfully and knowingly submitted on any report or application.

4.

If reports or forms are not signed properly and correction is not made within 10 days of a request to do so.

5.

If vehicle abuse occurs. Abuse includes, but is not limited to, improper care and maintenance of the vehicle (excess and extended filth of vehicle), willful damage to the vehicle (destruction of interior or exterior with foreign objects) and reckless disregard for the proper operation of the vehicle (excessive moving or standing violations).

6.

If the vehicle is not being driven the 1,000 monthly minimum mileage requirement and lower mileage cannot be justified.

7.

If substantiated violations of motor vehicle laws are committed.

8.

If other rules and regulations or policies are willfully violated.

Issued: June 5, 2003