The
members of the Wake County Board of Education shall be reimbursed for the
actual cost of expenses for all expenses incurred by them related to
performance of their duties as members of the Wake County Board of Education. A.
Travel 1.
All out-of-county travel on behalf of the Wake County Board of
Education by an individual
Board member shall receive prior approval by the Chair of the Board of Education
on the approved travel authorization form. 2. Request for
reimbursement of out-of-county travel, including sufficient documentation and
approved travel authorization form, shall be submitted to the Board Chair no
later than forty-five (45) days after the expense has been incurred. 3. The travel expense reimbursement request
shall be processed promptly and delivered to the Board member as soon as
possible. B. Advance 1. An advancement of funds not to exceed
the estimated travel expense, with a limit of five hundred dollars ($500),
may be made to an individual Board member provided the Board member makes a
written request to the Chair of the Board one month prior to the anticipated
date of travel. 2. The advance will be forwarded to the Board
member making the request no more than five (5) working days prior to the
scheduled departure date. C. Reimbursement 1. Request for reimbursement of other expenses
shall be submitted to the Board Chair in a timely manner with sufficient
documentation. 2. Board members with prior approval by the Chair
of the Board of Education may request reimbursement for expenses incurred
while hosting guests of the school system. This will include those expenses
incurred inside and outside of 3. Reimbursement to a Board member sharing a
room with his/her family shall be limited to the single occupancy rate and
reimbursement for food charges shall be limited to those incurred by and for
the Board member.
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