1662

EXPENSES FOR MEMBERS OF THE BOARD OF EDUCATION

1662

The members of the Wake County Board of Education shall be reimbursed for the actual cost of expenses for all expenses incurred by them related to performance of their duties as members of the Wake County Board of Education.

1662.1

Approval for Travel

A.

All out-of-county travel on behalf of the Wake County Board of Education by an individual Board member shall receive prior approval by the chair of the Board of Education on the approved travel authorization form.

1662.2

Advances

A.

An advancement of funds not to exceed the estimated travel expense with a limit of five hundred dollars ($500) may be made to an individual Board member provided the Board member makes a written request to the chair of the board one month prior to the anticipated date of travel.

B.

The advance will be forwarded to the Board member making the request no more than five (5) working days prior to the scheduled departure date.

1662.3

Reimbursement

A.

Request for reimbursement of out-of-county travel, including sufficient documentation and approved travel authorization form, shall be submitted to the Board chair no later than forty-five (45) days after the expense has been incurred.

B.

Request for reimbursement of other expenses shall be submitted to the Board chair in a timely manner with sufficient documentation.

C.

Board members with prior approval by the chair of the board of education may request reimbursement for expenses incurred while hosting guests of the school system. This will include those expenses incurred inside and outside of Wake County.

D.

The travel expense reimbursement request shall be processed promptly and delivered to the Board member as soon as possible.

E.

Reimbursement to a Board member sharing a room with his/her family shall be limited to the single occupancy rate and reimbursement for food charges shall be limited to those incurred by and for the Board member.

Revised: October 19, 1987

Revised: June 24, 2004