8600

DISBURSEMENTS

8600

The school finance officer shall certify to the controller of the State Board of Education each month the expenditures to be made by the school system from the State Public School Fund, on or before the fifth day of the month.

Upon receiving notice from the State Treasurer of the amount placed to the credit of the school system, the finance officer may issue state warrants up to the amount so certified.

8600.1

When a bill, invoice, or other claim against the school system is presented, the finance officer shall either approve or disapprove the necessary disbursement. The finance officer may approve the claim only if (1) she/he determined the amount to be payable and (2) the budget resolution includes an appropriation authorizing the expenditure and either (i) an encumbrance has been previously created for the transaction or (ii) an unencumbered balance remains in the appropriation sufficient to pay the amount to be disbursed. A bill, invoice, or other claim may not be paid unless it has been approved by the finance officer or, under the authority of Policy 8622, by the Board.

Legal Reference: G.S. 115-98 and G.S. 115-99.2(b)

Adopted: January 10, 1977