8350

BIDDING FOR CONSTRUCTION OR REPAIR WORK

8350

INFORMAL BIDDING

All contracts for construction or repair work costing less than $300,000 shall comply with the requirements of state law.

The Superintendent, or his designee, will ensure that written specifications for desired construction or repair work are descriptive, clear and incorporate the requirements and needs of the Board.

Three informal written bids shall be obtained, where feasible, for construction and repair contracts between $5,000 and $300,000.  Informal bids are recommended, but not required, for construction and repair work costing less than $5,000.  Dividing contracts to evade the informal bidding requirements is prohibited

The standards for awarding informal contracts are the same as those standards for formal ones.  Such contracts shall be awarded to the lowest responsible and responsive bidder, considering quality and the time specified in the bids for performance on the contract.

Records of all informal bids shall be kept by the initiator of the purchase requisition for the time required by statute or regulation and shall be available to public inspection.  Such records should include the date the bid is received, from whom it is received, and for what project.  If an award is made to other than the low bidder, the reasons for such an award should be thoroughly documented.

FORMAL BIDDING

Construction and repair work requiring the estimated expenditure in excess of $300,000 shall be bid using formal bidding procedures and shall comply with the requirements of state law.  Dividing contracts to evade these requirements is prohibited.  All construction or repair contracts which require public advertising and competitive bidding shall be awarded by action of the Board upon the recommendation of the superintendent or his/her designee.  All construction and repair contracts shall be awarded to the lowest and responsible and responsive bidder, considering quality and the time specified in the bids for performance on the contract.  All construction and repair contracts shall be awarded in accordance with the Board’s Minority Business Enterprise Participation in Construction Contracts Policy

Legal Reference: G.S. 143-129, G.S. 143-129.1, and G. S. 143-135

Adopted: August 9, 1976

Revised: June 15, 1992

Revised: February 1, 2005