6860

CO-CURRICULAR ACTIVITIES AND ATHLETICS

6860

The Wake County Public School System sponsors a varied activities program for all students enrolled in the secondary schools. Because certain of these activities, including athletics, meet outside of the school day and require a significant amount of time on the part of students, the following eligibility requirements are mandated.

A.

This policy shall apply to secondary students who represent the schools by participation in athletics, cheerleading, marching band, and student council executive council. The principal may at his/her discretion include any other after-school activities, clubs, or functions under this policy.

B.

All students participating in interscholastic activity must be properly enrolled in a member school of the district.  Per Policy 6203.H, students in grades 9 – 12 (high schools) who transfer to a school may be prohibited for 365 days from participating in athletics that come under the jurisdiction of the North Carolina High School Athletic Association.

C.

Students in grades 7 – 8 (middle schools) participating in interscholastic activity must carry student accident insurance available through the system or provide evidence of comparable coverage.

D.

Students in grades 9 – 12 (high schools) who participate in high school sponsored and supervised interscholastic athletic activities are covered by an Athletic Insurance Policy, which provides limited benefits.  The policy provides excess coverage for students with other insurance coverage but, it pays when other benefits have been exhausted.  In cases in which a student has no other coverage with a commercial insurance agency, Medicare, or Medicaid, the WCPSS athletic insurance policy is the primary policy.

E.

All students participating in interscholastic athletic activity must receive a medical examination once every 365 days by a duly licensed physician, nurse practitioner or physician’s assistant, except where specifically exempted by the Senior Administrator for Athletics due to a bona fide religious objection.  As a condition for approving a religious exemption, the parent shall be required to complete a release of liability form developed by the Superintendent/designee.

F.

All students participating in interscholastic activity must have been in attendance for at least eighty-five (85%) of the previous semester.

G.

All students participating in interscholastic activity must be present in school for the entire day in order to participate in activities or practices, except where specifically exempted by a physician. Other exemptions may be granted by the principal of each school based on attendance policy 6000.3.

H.

Students assigned to In-School Suspension (ISS), Out-of-School Suspension (OSS), or an alternative program in lieu of suspension shall not participate in interscholastic activities or practices during the assigned time and may regain eligibility the next calendar day following completion of ISS, OSS,  or an alternative program with principal’s approval.

I.

All students participating in co-curricular activities and athletics shall demonstrate an acceptable level of academic achievement as follows:

1.

Students in grades 7-8 (middle schools) shall:

a.

Meet promotion requirements for the year.  Students promoted with focused intervention are eligible for athletics. 

b.

Earn passing grades during each semester in one less course than the required core courses to be eligible for participating during the succeeding semester.  Passing grades must be attained in language arts and mathematics.  In addition to the core course requirements, at least fifty percent of all remaining courses must be passed.

2.

Students in grades 9-12 (high schools) shall:

a.

Meet promotion requirements at their school.  To be promoted, students must attain units of credit that are earned through successful completion of required courses specified by their school and Board Policy.

b.

Earn passing grades in five (5) subjects, or three (3) for block schedule schools, or six (6) for schools on an A/B form of scheduling during each semester to be eligible for participation during the succeeding semester.

c.

The cumulative overall grade point average for all courses shall be no less than one point fifty (1.50).

3.

If a student's (high schools only) cumulative grade point average is less than one point fifty (1.50), eligibility for participation in co-curricular activities may be granted by the principal when all of the following conditions exist:

a.

The student's overall grade point average for the immediate past semester is two point zero (2.0) or better.

b.

Courses successfully completed by the student have placed him/her on track toward graduation.

c.

Attendance requirements as specified in 6860.F are met.

J.

Students in grades 9 – 12 (high schools) participating in interscholastic activity declared ineligible under the provisions of Policy 6860.I.2(c) and 6860.I.3 may request an appeal. Students in grades 9 – 12 (high schools) participating in non-athletic activities declared ineligible under the provisions of Policy 6860 may request an appeal.  Appeals may be initiated by the parent or guardian, or the student. Each request for an appeal must be made in writing and sent to the principal of the school for action.  Students whose appeals are approved by the school will be put on an established and monitored contract that defines the parameters under which the student may participate in co-curricular activities and athletics for that school year.  A list of these students participating in athletics and cheerleading will be provided to the Senior Administrator for Athletics.  A list of these students participating in non-athletic activities will be provided to the appropriate area Superintendent. Students participating in athletics and cheerleading who appeal at the school level and whose appeals are denied may appeal by writing a letter and sending it to the Senior Administrator for Athletics for a decision.  Students participating in non-athletic activities who appeal at the school level and whose appeals are denied may appeal by writing a letter and sending it to the appropriate area Superintendent for a decision.  The decision of the Senior Administrator for Athletics or the area Superintendent shall be final except where a parent/guardian demonstrates a right to appeal to the Board of Education under G.S. 115C-45(c).

K.

In addition to the foregoing provisions, students in grades 7 – 8 (middle schools) who participate in interscholastic athletics must also meet all other requirements of the State Board of Education. According to State Board of Education Guidelines, there are Hardship categories that may be considered (other than the age rule). The conditions that cause the student to fail to meet the eligibility requirements must be beyond the control of the school, the student and/or his/her parents. Hardships must be made in writing to the principal of the school.  The principal will forward their decision to the Senior Administrator for Athletics.  Students whose hardships are denied at the school level may appeal the decision by writing a letter to the Senior Administrator for Athletics.  The decision of the Senior Administrator for Athletics shall be final except where a parent/guardian demonstrates a right to appeal to the WCPSS Board of Education under G.S. 115C-45(c).

L.

In addition to the foregoing provisions, students in grades 9 – 12 (high schools) must meet all other requirements of the North Carolina High School Athletic Association and the State Board of Education. According to North Carolina High School Athletic Association guidelines, there are Hardship Rules that may be considered (other than the age rule). The conditions that cause the student to fail to meet the eligibility requirements must be beyond the control of the school, the student and/or his/her parents. Hardships must be made in writing to the principal of the school.  If the school principal approves of the Hardship, the application for consideration must be made in writing by the principal, and approved by the Superintendent’s designee (Senior Administrator for Athletics).  If the Hardship is approved by the Senior Administrator for Athletics, it will be sent to the NCHSAA for a decision by their staff.

M.

Students in grades 9 – 12 (high schools) participating in interscholastic athletics may not participate at a second school in WCPSS in the same sport season, unless participation is approved by the Senior Administrator for Athletics as the Superintendent’s designee.

N.

Middle and high schools must follow all guidelines set forth by the Department of Public Instruction and the North Carolina High School Athletic Association including but not limited to, the hot weather guidelines developed by the Sports Medicine Commission of the State Department of Public Instruction and the North Carolina Sports Medicine Commission Recommendations for Outdoor Activities in the Face of Impending Lightning. For inclement weather guidelines for all student activities and athletic games/and or practices, refer to Policy 2311 R & P, 1.6(e).

O.

Middle and high schools must have a written emergency action plan for each sport for all practices and games.

Legal Reference: G.S. 115C-47 (4), NCHSAA Handbook, SBE Athletic Manual

Adopted: November 18, 1985

Revised: May 18, 1987

Revised: June 25, 1988

Revised: March 19, 1991

Revised: November 20, 1995

Revised: June 17, 1996

Revised: October 23, 2000

Revised: June 25, 2002

Revised: October 19, 2004

Revised: June 17, 2008

Revised: July 12, 2012