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Related Board Policy and R&P

Board Policy 6820: Soliciting, Selling, or Borrowing

WCPSS: Board Policy - 6820 R&P Soliciting, Selling, or Borrowing (Student Activities)


A fee or student assessment must have Board approval prior to collection. Except for school insurance and school lunches, a fee charged a student or any money collected from a student for sales or participation in school activities, including school clubs, organizations, and programs or for solicitations and fund-raising activities shall be reported to the superintendent by the principal.

Some activities require that a student pay their own way for optional services. Fees collected for optional services shall not be considered fund-raising (see 6830 R&P). Optional services which may be provided upon approval of the principal and administered in accordance with the stated guidelines are:

  1. Photographs of Students

    The sale of school pictures is permissible under the following conditions.

    1. The use of instructional time for handling school pictures shall be discouraged and minimized.
    2. A full disclosure of costs shall be forwarded to parents.  The actual cost of the pictures and the amount that represents a profit for the school must be itemized.
    3. No student or parent shall be required to accept the pictures.
  2. Publications

    The solicitation of advertisements for secondary school newspapers and yearbooks and the sale of newspapers and yearbooks are permissible if done solely for the support of these publications. All advertisements solicited must be acceptable to the general school community.

  3. Musicals, Dramas, Concerts

    It is permissible to sell admission tickets to secondary school plays, musicals, and concerts provided they are productions by the school staff and/or students and are presented on school premises. Performances by a visiting group that require an admission fee shall have approval of the assistant superintendent who evaluates the principal.

  4. Clubs and Organizations

    School-approved clubs are permitted to assess dues of one dollar ($1.00) per member per school year to help finance club activities. Clubs that have state and national affiliation may need to assess a greater amount for dues. The amount assessed shall not exceed the actual costs of dues by more than one dollar ($1.00).

    Clubs shall not sponsor fund-raising activities, but they may participate in schoolwide student council fund-raising activities and share in the proceeds.

  5. Student Council

    The Student Council may sponsor activities and charge admission for those after-school-hours events that are designed solely for the students of that school and that are held on school premises (such as dances, talent shows, film festivals, and student/or faculty games).

    These activities shall not infringe on instructional time. Participation in these activities shall be limited to students and/or members of the faculty. An activity that involves participants from outside the school must have approval of the principal.

  6. Athletics

    The sale of tickets, concessions, programs, pennants, buttons, spirit boosters, bus tickets for trips, and the solicitation of advertisements for programs is permissible if done for the support of the athletic program.

  7. School Store

    A middle or high school may operate a student store for the sale of necessary school supplies. The operation of a school store shall not infringe on instructional time.

  8. Solicitations

    The opportunity to participate in the United Way is encourage for both staff and students. Special programs designed to give support to the United Way are worthwhile. Other solicitations should not infringe on instructional time or be made on school premises. Posting of visual announcements with names of contact people from other agencies is allowed at the principal's discretion for walk-a-thons, bike-a-thons, and other worthwhile causes.

  9. Instructional

    In some instructional areas, the nature of a course may suggest a charge necessary for a level of participation beyond that provided by the school system. Such a fee shall be limited to the actual cost of materials and a minimum overhead for sale of gym suits; or rental of band instruments; purchase of art, industrial arts, photography, and home economics supplies that result in a project the student will carry home. A student shall not be provided free materials to the extent that he can realize personal profit from the sale of project items. Sufficient instructional materials to present the course to the student without a charge shall be provided by the school.

  10. Employer-Employee Banquets

    As positive public relations are established by employer-employee banquets for work-study students and their employers, and as each student who participates in these events is a wage-earner, it is permissible for a work-study student to contribute to the support of an employer-employee banquet.

  11. Sales Representatives

    At the high school level some arrangements may be handled best by a company representative working directly with students and their advisor. Such access to students shall be limited to: school pictures, class rings, caps and gowns, graduation announcements, graduation accessories, and National Honor Society and Beta Club keys. A company sales representative who works directly with students shall have prior approval of the principal annually. There shall be no advantages awarded to principals, staff, or students as a result of these contacts.

  12. Service Projects

    A service project may be the rendering of a direct service, such as tightening bolts on gym bleachers, with no remuneration expected; or it may be a similar activity, such as regularly marking off the football field in return for compensation for services rendered; or it may be a community-oriented project such as service in a hospital as "Candy stripers".

    A service project in the name of a school by a student group may be approved by the principal, provided:

    1. The service performed shall be the main objective of the project.
    2. Any funds earned shall be returned to the organization responsible for the project.
    3. Any solicitation from students of funds or goods to accomplish the objective of the service project shall require approval of the principal's evaluator.

  13. School Spirit Promotion

    The in-school sale of items such as T-shirts or buttons for the promotion of school spirit may be approved by the principal of any school, with the understanding that the main objective is boosting school spirit rather than raising funds. The number or frequency of such campaigns shall be limited accordingly.

Revised: August 7, 1992