Related Board Policy and R&P

Board Policy 6203:  Transfer of School Assignment

 

6203 R&P                         Transfer of School Assignment                                           6203 R&P

 

A.     Reasons Transfer Requests May Be Granted

1.      Transfer requests indicating a desire for a course of study covering objectives not offered by the school serving their attendance area are evaluated in conjunction with input from staff from the Curriculum and Instruction Department.

 

B.    Procedure for Appeal of Transfer Request Denial

Transfer requests that have been submitted within the transfer timeline and have been denied by the administration may be appealed to the Board of Education.

1.     The parent or legal custodian must submit a written statement requesting a hearing to the Office of Growth Management by the date noted on the denial letter.

2.     After submission of the written request for a hearing:

·         The parent(s) or court appointed custodian will receive notification of the day and time to present the appeal to a panel appointed by the Board of Education.  The panel will act as fact-finders and will make an initial recommendation to the Board of Education.

·         At the hearing the parent(s), or court appointed custodian or parent representative will be given two minutes to present the appeal to the panel; additional information/material to support the appeal may also be presented.

·         A quorum of the Board of Education will meet to consider all appeals presented on a given day.  The panel will convey all facts found and their initial recommendation.  The Board of Education will make the final decision on the transfer appeal.

·         Written notification of the Board of Education decision is mailed to the parents.

The appeal to the Board of Education is the final step in the transfer process.

 

C.     Procedure for Appeal for Athletic Eligibility

After a transfer has been approved, a student may appeal for athletic eligibility.

1.      To appeal policy 6203.8, the Wake County Public School System Appeal For Athletic Participation for Transfer/Reassignment Students form must be completed.  Forms are available at each high school.

2.     The parent/legal custodian must:

·         Complete the top portion of the form providing all the information requested.

·         Attach a copy of the Growth Management transfer approval letter to the form.

·         Send or take the completed form to the base high school principal.

3.     The principal at the base high school will:

·         Fill out the requested information.

·         Sign the form.

·         Send the form to the principal of the reassigned high school.

4.     The principal at the reassigned high school will:

·         Fill out the requested information.

·         Sign the form.

·         Send/Fax the form to the Senior Administrator for Athletics.

5.     A student requesting an appeal shall be required to demonstrate clear and convincing evidence, in writing, that athletics has played no part in requesting a transfer.  This does not mean that a student may not participate in athletics, but the reason for transferring cannot be for athletic purposes.

6.     The Senior Administrator for Athletics as the Superintendent’s designee will endeavor to render a decision within five working days of receipt of the completed form and documentation.  The decision will be based on the totality of the circumstances.  The Senior Administrator for Athletics may revoke a decision to permit a student to participate in athletics if at any time it is determined that the student has transferred for athletic purposes.

7.     The decision will be forwarded, in writing, to the parent(s) or legal custodian(s). The student shall be ineligible to participate in the athletic program pending approval of the appeal.  If a transfer student participates in a contest prior to the approval of an appeal, the student will be immediately dropped from the team.  Eligibility will be restored after approval of an appeal and suspension from the number of contests equal to the number of contests the student participated in while ineligible.  If the student is an underclassman, the suspension may carry over into the next sport in which the student participates in that year.

8.     Schools are responsible for knowing transfers participating in their athletic programs by using the student locator information.  If a transfer student participates in a contest prior to the approval of an appeal, the student will be considered ineligible, and NCHSAA rules for using an ineligible student will apply for the affected student and school.

 

9.     The decision of the Senior Administrator for Athletics shall be final except where a parent/guardian demonstrates a right to appeal to the Board of Education under G.S. 115C-45©.

 

 

Issued:  July 30, 1997

Revised: March 14, 2002

Revised: December 19, 2002

Revised: March 18, 2003

Revised: May 19, 2010