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Related Board Policy and R&P

Board Policy 6202: School Assignment Plan

R&P 6202: School Assignment Plan

WCPSS: Board Policy - 6201.1 R&P Foreign Exchange Students

6201.1 R&P Foreign Exchange Students

Discretionary Admission/Foreign Exchange Students

A. Discretionary Admission/Tuition Students

Parents of students seeking admission to Wake County Public Schools as a tuition student must apply to the Wake County Public School Growth Management Office for consideration as a tuition student.

B. Program Approval for Foreign Exchange Students

All organizations operating foreign student exchange programs must receive approval of the program from the World Language Office prior to placing a student in the Wake County Public School System. Approval will be based on criteria established by the World Language Office and will include:

  1. Documentation that the organization has met the standards established by the Council on Standards for International Educational Travel (CSIET) and appears in the current Advisory List of International Educational Travel and Exchange Programs.
  2. Documentation that the organization has a representative based in Wake County.
  3. Documentation that the program:
    1. Has well-defined and executed administrative practices.
    2. Has stated educational goals compatible with the generally recognized goals of secondary education in the Wake County Public School System.
    3. Has demonstrated successful placement of foreign exchange students.
    4. Is a nonprofit organization.
    5. Is incorporated.
    6. Makes a complete financial report available to the public.

The Wake County Public School System will only accept foreign exchange students through approved programs. The number of slots for Foreign Exchange Students is five (5) to nine (9) per school annually as determined by the World Language Office in consultation with the school, based on projected student enrollment and adequate facilities.

C. Program Responsibilities for Foreign Exchange Students

The foreign exchange program shall be responsible for assuring that all matters associated with the exchange are facilitated. This includes but is not limited to:

  1. Filing a current copy of program guidelines with the World Language Office.
  2. Working with the appropriate governmental agencies to ensure that the prospective foreign exchange student has fulfilled all requirements for entry into the United States on a J-1 visa.
  3. Assuming all financial and legal responsibility for the foreign exchange student.
  4. Providing the World Language Office with a copy of the student application packet, which the foreign exchange student agency used to accept the student, by July 31 of the current school year.
  5. Assuming responsibility for all matters associated with living arrangements for the foreign exchange student, such as selecting and orienting the host family involved in the foreign exchange program. (Host families shall not be recruited through the Wake County Public School System.)
  6. Orienting the foreign exchange student to Wake County and to the Wake County Public School System. As with all students, foreign exchange students are subject to countywide and school standards of behavior and discipline.
  7. Meeting with an administrator of the school to which the student is assigned to establish a liaison for the program, the host family, and the school.
  8. Notifying, in writing, the principal of the assigned school of the need to award and transfer any academic credit back to the student' home country after completion of the foreign exchange year in the Wake County Public School System, and informing the principal of any unique features involved in the process. (Foreign exchange students will not be granted a diploma by the Wake County Public School System but may be recognized during graduation exercises.)
  9. Informing the foreign exchange student of the policies of the Wake County Public School System at the time of the student's acceptance by the foreign exchange student agency.

D. Acceptance of Foreign Exchange Students

Foreign exchange students who are accepted in the Wake County Public School System must meet criteria established by the World Language Office. The requirements are that the student:

  1. Be approved by the World Language Office.
  2. Apply for admission to the Wake County Public School System by July 31 of the year in which the student wishes to enroll. (Application to the school system is formalized by the receipt of a copy of the foreign exchange student's application packet, including the name and address of the host family.)
  3. Be eligible for enrollment in grade 11, be between the ages of 16 and 18 years and six months of age by August 31 of the school year of enrollment, and not have graduated from high school in another country.
  4. Present a valid J-1 visa to the principal of the school to which the student is assigned.
  5. Have adequate command of the English language to function in a regular classroom. The foreign exchange agency must document the student's English ability as part of the application process. No special assistance will be given in English.
  6. Present documentation of acceptable academic achievement.
  7. Provide the school principal with:
    1. Insurance documentation (accident and medical coverage).
    2. Written permission of the foreign language program to take driver education and participate in interscholastic athletics, if applicable.
    3. Results of a recent physical examination and proof of required immunizations.
    4. A copy of any special rules and requirements contained in the foreign exchange agreement.
    5. Any other data required by the school or the Wake County Public School System.

Foreign exchange students will be accepted for a year-long course of study or a first semester course of study only. No second semester placements will be made.

E. Placement of Foreign Exchange Students

The assignment of foreign exchange students to a school within the Wake County Public School System will be made by the World Language Office. Considerations in making such an assignment are based on:

  1. The number of foreign exchange student slots available within a school during the school year as determined by the Second Language Office.
  2. The host family's address.

The selection of courses and extracurricular activities will be made through agreement with the program representative, the host family, school personnel, and the students.

  1. The school shall designate a faculty member to act as a Foreign Exchange Student Advisor who will serve as a liaison between the foreign exchange student and the school.
  2. A member of the host family or the local program representative should contact school personnel to register the student and select courses and activities. All foreign exchange students must take American History I or American History II and English III.
  3. Students will be allowed to participate in all extracurricular activities and intramural athletics available to them at the assigned school except where prohibited by restrictions of the foreign exchange program.
  4. Exchange students may participate in interscholastic athletics with written permission of the program representative, if they meet applicable eligibility requirements under the policy of the Wake County Public School System and the North Carolina High School Athletic Association and provide any other necessary documentation.

G. Special Agreements for Foreign Exchange

  1. Tuition is waived for all foreign exchange students who enroll into the Wake County Public School System under these guidelines.
  2. Foreign exchange students are subject to all rules and regulations governing other students in the Wake County Public School System.

Legal References: G.S. 115C-366(a2); N.C. Constitution, Article IX, s. 5; 42 U.S.C. § 11432; and 16 NCAC 06H .0112.

Issued: October 1991

Revised: March 3, 1997

Revised: May 18, 1998

Revised: August 23, 2007

Revised: February 24, 2014