2301 R&P

CARD ACCESS IDENTIFICATION SYSTEM

2301 R&P

3001 R&P

3001 R&P

4001 R&P

4001 R&P

Regulations and Procedures governing the employee card access identification system follow.

1.0             

Badges must be worn at all times inside the Administration building – daytime, nighttime, weekends and holidays.  All ID badges must be worn from the waist up, face forward – NO clipping to pant pocket, hem of sweaters, etc.  Absolutely no tampering or disfiguring of badge.  Absolutely no loaning of an employee badge to another person.

2.0             

If an employee arrives at work without his/her badge, the employee must enter the building through the front entrance.  The employee will be issued a temporary badge for that workday.  The employee will need to return the badge at the end of the workday.  The employee cannot get a temporary badge for late weeknight arrivals, weekends and holidays.

3.0             

If a badge is lost, immediately notify the Security Office so the ID badge can be canceled.  If an employee loses his/her ID badge, the employee will be issued a new one at no charge.  If the employee requires additional replacements, it will cost the employee $10.00.  If the badge is damaged, bring badge to the Security Office for inspection.

4.0             

During normal working hours the employee will be able to enter the building at any door from 6 a.m. until 9 p.m.  (Please exit the building by 10:00 p.m.)  There will be a 10-second delay for the employee to enter and close the door.  If the door does not make complete contact within 10 seconds, the door alarm will activate and security is notified.  If several employees need to enter the building at the same time, each employee must card in.  With each employee swiping in, it will keep pushing back 10 seconds on the door alarm.

5.0             

All visitors must enter the front public door to enter the building.  All visitors will register with the Receptionist and receive a Visitor’s Badge.  NO visitor will be allowed to enter the building by an employee door and walk the hall to the reception area.  If any employee is planning a meeting, please inform visitors ahead of time of our policy – advising the designated door and proper procedures for entering the building.  Meetings scheduled for evening hours will require a facilitator to greet attendees at the front door and maintain a sign-in sheet.  Visitors must exit the building by the receptionist’s desk, turning in badge and signing out on the appropriate register.

6.0             

Access to the building will be allowed through the front door ONLY from 8 a.m. – 5 p.m. each weekend.  Please ensure that the door locks behind you.  There will not be a security officer on duty.

7.0             

During holidays, access for emergencies only.  If an emergency occurs and an employee needs access to the building during closed hours, please contact the Alarm Monitoring Center for assistance at 856-1911.

Adopted:  February 17, 1999