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Related Board Policy and R&P

Board Policy 2420: Distribution of Publications by Nonstudents

WCPSS: Board Policy - 2420 R&P Distribution of Publications by Non-Students

2420 R&P DISTRIBUTION OF PUBLICATIONS BY NON-STUDENTS

  1. Approval Process

    Non-students are not permitted to distribute or place literature in any school location except in compliance with policy 2420 and this R&P.

    Requests from individuals/organizations/agencies listed in IIA below to distribute or display materials to students must be approved by the school principal following these procedures. Requests from other individuals/organizations/agencies to display materials to students must be approved by the school system's Public Information Office following these procedures.

    School officials shall not prohibit the distribution or display of materials that meet the requirements of this R&P based upon the viewpoint expressed in the materials, unless there is a reasonable likelihood that the materials would cause a substantial disruption to the school environment.

  2. Procedures for Distribution or Display
    1. Approval by Principal

      A principal shall permit materials from the following organizations for display or distribution directly to students if the activity or event addressed by the material is primarily for school-age students:

      1. Agencies/departments within the city, county, state, or federal government
      2. Parent Teacher Associations/organizations or school booster clubs
      3. Licensed day care providers operating on school campus
      4. Higher education institutions, if materials relate to educational opportunities for school-age students
      5. School/business partnerships or incentive programs that directly enhance or support the school's educational program
      6. Non-profit community organizations with youth participation of over 500. Prior to submitting materials for distribution, the organization must verify its non-profit status with proper documentation from the IRS.

      Only information concerning activities sponsored or endorsed by the above-listed organizations may be approved for distribution. For purposes of this R&P, "distribution" is defined as sending materials home with students, sending messages through voicemail systems or electronic mail systems, or posting materials on school websites.

      Principals may place reasonable limits on the frequency and timing of distribution. Principals may decline to approve activities planned at the last minute with distribution to come on short notice. Activities that involve fund-raising by students will not be approved, unless such activities are school-sponsored. Distribution of registration forms that require the forms be returned to the schools will not be approved.

    2. Requirements if Distribution is Approved by Principal

      Materials must be in the school six (6) school days prior to distribution date. Materials must be bundled or bound in groups of thirty (30) to ensure easy distribution to classes.

      The organization is responsible for getting the materials to each school. The school system's courier service cannot be used for this purpose.

    3. Approval by Public Information Office

      The Public Information Office may approve materials from other individuals/ agencies/ organizations for display in a designated location (e.g., in a notebook placed in the school media center) if the activity or event addressed by the material is primarily for school-age students and concerns one of the following:

      1. Educational services directly related to the school system's instructional program, such as test preparation courses, enrichment courses, or tutoring
      2. Community sports, recreational, educational, or cultural activities
      3. Activities that promote leadership and character education
      4. Licensed day care services

      All materials that are displayed shall contain the following disclaimer: "The school's display of this publication is not an endorsement of the sponsoring organization, the activities described, or the contents of the materials displayed. In addition, the Wake County Public School System makes no representation regarding the nature or quality of the services or activities promoted."

    4. Requirements if Display is Approved by the Public Information Office

      The approval letter from the Public Information Office must be on top of the materials so principals can easily see that they have central office approval.

      An individual/organization/agency's materials may not be approved for display more than twice in one school year. Materials may be removed from display after thirty days.

      The organization is responsible for getting the materials to each school. The school system's courier service cannot be used for this purpose.

  3. Violation of Policy / R&P

    Any individual/organization/agency that violates this policy may be prohibited by the school principal or the school system from distributing materials for the remainder of the school year.

Issued: July 2, 1990

Revised: October 20, 2005

Revised: December 1, 2005

Revised: August 24, 2006

Revised: August 10, 2010