1324                                                     MINUTES                                                            1324

The Superintendent, in the role as secretary, shall be responsible for keeping complete records of the actions of Board meetings.

A.  Board Meeting Minutes

1.  Minutes shall be maintained for all regular and special Board meetings.

2.  Copies of the minutes of each meeting shall be sent with the agenda to the members of the Board before the meeting at which they are to be approved.

3.  Minutes of each meeting shall be submitted for approval at the next regularly scheduled meeting but not later than the second regularly scheduled meeting.

4.  Corrections in the minutes may be made at the meeting at which they are to be approved.

5.  Permanent minutes shall be signed by the Chair and the secretary upon approval and transcription.

6.  Minutes of the Board, after adoption, are available during normal working hours for public inspection at the Office of the Superintendent upon appointment through her/his office. Minutes will also be posted on the school district website.

7.  Minutes of any meeting must indicate the vote of each member in any written ballot.  Each Board member must sign their written ballot.

8.  Ballots may not be destroyed until the minutes of the particular meeting have been approved.

B.  Committee Meeting Minutes

1.    Minutes shall be maintained for all committee meetings.

2.  Minutes of each meeting shall be submitted for approval at the next regularly

     scheduled committee meeting. 

3.  Corrections in the minutes may be made at the committee meeting at which they are

     to be approved.

4.  Approved minutes shall be signed by the committee chair and secretary of the  

     committee and submitted to the Board for approval. 

5.  After committee minutes are approved by the Board of Education, committee minutes

     will also be signed by the Board Chair.

C.  Archiving Minutes

1.  The minutes of duly constituted Board meetings shall be kept in an official minute

     book and shall be a complete record of such minutes including resolutions, the

     makers and the seconders, and motions in full.

2.  Papers not a part of a formal motion may be omitted from the minute book if they are

     referred to and identified.