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1200 DUTIES
OF OFFICERS 1200 The designated officers of the
Board will be the Chairperson, Vice-Chairperson, Chairperson Pro Tempore and
Secretary. The officers of the Board will
perform all duties and exercise the authority imposed or conferred upon them
by the statutes of the State of A.
Duties of the Chairperson 1.
The Chairperson will perform
all duties required of the office by law and execute all documents on behalf
of the Board. The Chairperson has the following
duties: a. In collaboration with the Superintendent and
the Vice-Chair, establish the agenda
for Board meetings; b. Preside at all meetings of the Board; c. Preserve order at all times; d. Appoint committee members and Chairpersons; e. Appoint all ad hoc committees f. Serve
as ex-officio member of all committees; g. Call special meetings; and h. Sign official system documents. 2. In order to address the Board, a member
must be recognized by the Chairperson.
The Chairperson has the following powers: a. To rule motions in or out of order,
including the right to rule out of order any motions patently offered for obstructive
or dilatory purposes; b. To determine whether a speaker has gone
beyond reasonable standards of courtesy in his or her remarks; c. To entertain and rule on questions of
parliamentary procedure; d. To call a brief recess at any time; and e. To adjourn in an emergency. 3. The Chairperson shall have no authority to
vote except to break a tie resulting from the vote of the Board members
present. 4. In the event the Chairperson wishes to
enter into the discussion regarding an item before the Board, the Chair shall
yield the Chair to the Vice-Chair, present her/his views, and then resume the
Chair. 5. A member shall be eligible for serving a
maximum of two successive one-year terms as Chair. However, after someone else has served as
Chair, a former Chair again shall be eligible for consideration as Chair. 6. The Chairperson will serve as spokesperson
of the Board for communicating the Board's position to the public. B. Duties of the
Vice-Chairperson The Vice-Chairperson will perform
duties assigned by the Chairperson. In
the absence of the Chairperson, the Vice-Chairperson of the Board will assume
all the rights and responsibilities of the Chairperson. C.
Duties of the Chairperson Pro Tempore In the absence of both the
Chairperson and Vice-Chairperson, the Board may elect a Chairperson Pro
Tempore for that meeting only, and the appointment of such temporary officer
will be noted in the minutes. While so
serving, a Chairperson Pro Tempore performs the regular duties of the
Chairperson. D.
Duties of the Board Secretary The Superintendent shall serve as
ex-officio secretary to the Board. The
Superintendent shall keep the minutes of the meetings of the Board but shall
have no vote. In the event of a
vacancy in the Superintendency, or if the
Superintendent is excluded for a closed session, the Board may elect one of
its members to serve temporarily as secretary to the Board. As secretary to the Board, the
Superintendent shall: 1. Record all proceedings of the Board; 2.
Issue all notices and orders that may be made by the Board; 3. Ensure that the minutes of the meetings of
the Board are promptly and accurately recorded in the minutes book, which must
be kept in the Office of the Superintendent and be open to public inspection during
regular business hours; 4.
Manage all correspondence on behalf of the Board, unless the Board
directs otherwise; 5.
Prepare and distribute copies of the agenda as required by law and
Board policy; 6. Maintain Board members' manuals of policies
and administrative regulations in current status; 7. Advise the Board of policies previously
adopted that affect items on the agenda requiring policy consideration; 8. In the absence of the Chairperson and
Vice-Chairperson, call the Board meeting to order and conduct the election of a
Chairperson Pro Tempore; 9. Sign official district documents that
require the signature of the secretary and 10. Perform other duties as required by state
law or Board policy.
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