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WCPSS: Board Policy - 1200 Duties of Officers

1200 Duties of Officers

The designated officers of the Board will be the Chairperson, Vice-Chairperson, Chairperson Pro Tempore and Secretary.

The officers of the Board will perform all duties and exercise the authority imposed or conferred upon them by the statutes of the State of North Carolina and by the State Board of Education.

  1. Duties of the Chairperson
    1. The Chairperson will perform all duties required of the office by law and execute all documents on behalf of the Board. The Chairperson has the following duties:
      1. In collaboration with the Superintendent and the Vice-Chair, establish the agenda for Board meetings;
      2. Preside at all meetings of the Board;
      3. Preserve order at all times;
      4. Appoint committee members and Chairpersons;
      5. Appoint all ad hoc committees
      6. Serve as ex-officio member of all committees;
      7. Call special meetings; and
      8. Sign official system documents.
    2. In order to address the Board, a member must be recognized by the Chairperson. The Chairperson has the following powers:
      1. To rule motions in or out of order, including the right to rule out of order any motions patently offered for obstructive or dilatory purposes;
      2. To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks;
      3. To address questions of parliamentary procedure with counsel from the board attorney as needed;
      4. To call a brief recess at any time;
      5. To adjourn in an emergency.
    3. In the event the Chairperson wishes to enter into the discussion regarding an item before the Board, the Chair shall yield the Chair to the Vice-Chair, present her/his views, and then resume the Chair.
    4. A member shall be eligible for serving a maximum of two successive one-yearterms as Chair. However, after someone else has served as Chair, a former Chair again shall be eligible for consideration as Chair.
    5. The Chairperson will serve as spokesperson of the Board for communicating the Board's position to the public.
  2. Duties of the Vice-Chairperson

    The Vice-Chairperson will perform duties assigned by the Chairperson. In the absence of the Chairperson, the Vice-Chairperson of the Board will assume all the rights and responsibilities of the Chairperson.

  3. Duties of the Chairperson Pro Tempore

    In the absence of both the Chairperson and Vice-Chairperson, the Board may elect a Chairperson Pro Tempore for that meeting only, and the appointment of such temporary officer will be noted in the minutes. While so serving, a Chairperson Pro Tempore performs the regular duties of the Chairperson.

  4. Duties of the Board Secretary

    The Superintendent shall serve as ex-officio secretary to the Board. The Superintendent shall be responsible for keeping the minutes of the meetings of the Board but shall have no vote. In the event of a vacancy in the Superintendency, or if the Superintendent is excluded for a closed session, the Board may elect one of its members to serve temporarily as secretary to the Board.

    As secretary to the Board, the Superintendent shall:

    1. Record all proceedings of the Board;
    2. Issue all notices and orders that may be made by the Board;
    3. Ensure that the minutes of the meetings of the Board are promptly and accurately recorded in the minutes book, which must be kept in the Office of the Superintendent and be open to public inspection during regular business hours;
    4. Manage all correspondence on behalf of the Board, unless the Board directs otherwise;
    5. Prepare and distribute copies of the agenda as required by law and Board policy;
    6. Maintain Board members' manuals of policies and administrative regulations in current status;
    7. Advise the Board of policies previously adopted that affect items on the agenda requiring policy consideration;
    8. In the absence of the Chairperson and Vice-Chairperson, call the Board meeting to order and conduct the election of a Chairperson Pro Tempore;
    9. Sign official district documents that require the signature of the secretary; and,
    10. Perform other duties as required by state law or Board policy.

Legal References: Chapter 717 of 1975 Session Laws, G.S. 115C-41(a), -276(b), 115(c) and Article 31; Session Law 2011-138

Adopted: May 24, 1976

Revised: February 22, 1993

Revised: June 24, 2004

Revised:September 15, 2009

Revised: December 11, 2012