September 14 , 2007

BOARD APPROVES INTERLOCAL AGREEMENT FOR RIVER BEND ELEMENTARY
At its Sept. 4 meeting, the Board of Education approved an Interlocal Agreement with Wake Technical Community College for construction of River Bend Elementary. On June 20, 2006, the Board of Education approved an Offer to Purchase and Contract for the acquisition of land for the location of an elementary school known as River Bend Elementary. The school site is adjacent to the North Campus of Wake Technical Community College. As a result of collaborative site planning with Wake Technical Community College and Wake County, terms of an Interlocal Agreement have been reached concerning future joint use of infrastructure, dedication of a sewer easement, exchange of 3.26 acre tracts to accommodate the location of a safe vehicular access, and the execution of restrictive covenants from which the board property shall be exempt. Approval of the Interlocal Agreement was necessary to the issuance of a building permit for construction of River Bend Elementary.

BOARD APPROVES JOINT USE AGREEMENT FOR SYCAMORE CREEK ELEMENTARY
At the Sept. 4 meeting, the Board of Education approved a Joint Use Agreement for Sycamore Creek Elementary. The City of Raleigh and WCPSS are partnering in the development of the widening of Leesville Road from the southern boundary of the Sycamore Creek Elementary property to I-540, a distance of approximately 0.3 miles. The draft agreement requires WCPSS to pay for the design cost of the project and the city to acquire and pay for the necessary easements and right-of-way acquisitions along with the roadway widening construction cost. The WCPSS will let the project for bid and also manage the construction. Board approval is also requested to allow staff to subsequently make minor adjustments in the final agreement in conjunction with the City of Raleigh staff. The total estimated cost of this project is $952,399, of which the design and other associated expenses that will be paid by WCPSS are approximately $120,000. The WCPSS funds are available in the CIP 2006 Offsite Improvements project. The City of Raleigh will pay the remainder of the expenses.

BOARD APPROVES JOINT DEVELOPMENT AGREEMENT FOR SYCAMORE CREEK ELEMENTARY
At its Sept. 4 meeting, the Board of Education approved a Joint Development Agreement with the City of Raleigh for an off-site sewer line for Sycamore Creek Elementary. The City of Raleigh and WCPSS are partnering in the installation of approximately 1600 feet of 8” gravity sewer line from the city’s sewer main to the new Sycamore Creek Elementary. This sewer line is necessary for the school to function when it is completed. The draft agreement requires WCPSS to pay the entire cost of the project. The city will acquire the necessary easements, let the project for bid, and also manage the construction, but WCPSS will pay the entire cost. The estimated cost of this project is $170,000, of which $148,741 is for basic design and construction and $21,259 is for future unknown change orders and other construction related expenses. In addition, the cost of easement acquisition and buffer-wetland mitigation will also be borne by WCPSS. The WCPSS funds are available in the CIP 2006 Offsite Improvements project. The City of Raleigh will assess fees in the future to adjacent property owners and a portion of these fees will be reimbursed to WCPSS on a yearly basis. The amount of reimbursement is unknown.

RIGHT OF WAY DEDICATION AT EAST WAKE MIDDLE SCHOOL
At its Sept. 4 meeting, the Board of Education approved plans to dedicate a 74 foot wide right-of-way at East Wake Middle School. In order to obtain the permits required for the addition of modular units for classrooms on the East Wake Middle site, the Town of Knightdale required the board to dedicate the right-of-way to the town. The total area of the proposed dedicated right-of-way is 145,621 square feet (3.34 acres) and the right-of-way will be located along the school’s entrance road. The requested easement will not interfere with the Wake County Public School’s present or future use of the property.

BOARD RENEWS JOINT USE AGREEMENT AT ATHENS DRIVE
At its Sept. 4 meeting, the Board of Education renewed a Joint Use Agreement with the City of Raleigh for use of facilities at Athens Drive High School.
 
The Joint Use Agreement will permit the City of Raleigh to use the shuffleboard courts, horseshoe pits, designated parking areas and drive accesses. The city is permitted to use the designated areas after normal school hours and at other times when the Board has not scheduled such areas for use.

As specified within the agreement, the board and city will share (90% - WCPSS / 10% - City) the costs of routine, preventive, and major maintenance of the designated parking areas and drive access. Routine, preventive, and major maintenance of the shuffleboard courts and horseshoe pits will be the sole responsibility of the city. The board will continue to have priority over joint use designated areas both during school hours and non-school hours.

The term of the renewed Joint Use Agreement is 25 years, with an option to extend the city’s use for an additional twenty-five year period. The board approved previous agreements for city use of the shuffleboard courts and the horseshoe pits on April 21, 1986 and April 9, 1996.

BOARD APPROVES CHANGE ORDER FOR MARTIN MIDDLE
At its Sept. 4 meeting, the Board of Education approved Change Order No. 29 to DeVere Construction Company, Inc. in the amount of $148,652.69. In February, 2006, staff requested and the board approved reallocation of funds to Martin Middle School for replacement of a chilled water line. This change order reports the actual cost of the pipe placement and temporary chiller required to provide service during this replacement. Funding is available from the total project budget of $24,559,010, of which $1,157,258 is from PLAN 2000 Start-Up and $23,401,752 from PLAN 2004.

BOARD APPROVES CHANGE ORDER FOR SMITH ELEMENTARY
At its Sept. 4 meeting, the Board of Education approved Change Order No. 1 to Shuller Ferris Lindstrom & Associates Architects, PA. This change order, in the amount of $140,505.69, is to fund the design changes to increase the capacity from 655 to 800 as approved by the board on April 24, 2007.  The proposed project budget is $22,078,106, of which $230,000 is from PLAN 2004 Start-Up, $18,401,717 from CIP 2006, and $3,446,389 will be reallocated from the CIP 2006 Reserve Fund at a future time.

BOARD APPROVES CONSTRUCTION DOCUMENTS FOR EAST WAKE HIGH
At its Sept. 4 meeting, the Board of Education approved construction documents for East Wake High School and authorized staff to advertise for construction of Phase 2 B, which includes renovations to Building A (2-story 1976 portion). This is a continuation of the work to complete the master plan for the south campus high school. The original plan was to complete this work in PLAN 2004. However, due to budget constraints, portions were deferred to CIP 2006. Funding is available from the total project budget of $27,056,516, of which $125,000 is from Plan 2004 Start-Up, $4,199,950 is from remaining funds in the PLAN 2004 project as approved at the August 21, 2007 Board meeting, $302,797 is from CIP 2006 Offsite Improvements, and $22,428,769 is from CIP 2006.

BOARD AWARDS CONTRACT FOR MODULAR UNITS AT POE ELEMENTARY
At its Sept. 4 meeting, the Board of Education awarded a single-prime contract to Beau Chene Company, LLC in the amount of $249,500 to connect and install all services (power, water, sewer, ADA access, data, fire protection, and security) required for permitted occupancy for two six-classroom modular units at Poe Elementary. Funding is available from the total project budget of $14,089,270 of which $250,000 is from PLAN 2004 and $13,839,270 is from CIP 2006.

BOARD AWARDS CONTRACT FOR ROOF REPAIRS AT BAILEYWICK ELEMENTARY
At its Sept. 4 meeting, the Board of Education awarded a single-prime contract to Curtis Construction Company, Inc. in the amount of $210,379 to replace part of the roof at Baileywick Elementary. The existing single-ply membrane roof (1996 original building construction) is at the end of its useful life and is being replaced with a new modify bitumen roof system. Funding is available from the CIP 2006 Life Cycle Replacement Project budget of $67,813,687.

BOARD AWARDS CONTRACT FOR OFFICE ALTERATION PROJECT
At its Sept. 4 meeting, the Board of Education awarded a single-prime construction contract to Spec Con, Inc., in the amount of $608,934 for design and construction for the office alteration project of leased space for the WCPSS Facilities Design and Construction Department. Funding is available from the total up-fit project budget of $670,000 as provided from the Program Management component of CIP 2006.

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