How do I petition to have information removed from my personnel file?
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The superintendent may elect not to place all letters of complaint in an employee’s personnel file if a letter of complaint contains invalid, irrelevant, outdated or false information or when a letter of complaint does not document attempts to resolve the issue. The superintendent will refer a questionable letter of complaint to the Assistant Superintendent of Employee Relations in Human Resources for investigation prior to determining whether the letter of complaint should be placed in the employee’s personnel file.
Any employee may petition the superintendent to remove any information from the employee’s personnel file that the employee deems invalid, irrelevant, or outdated. A request for removal of any information from the employee’s personnel file shall be made in writing to the Human Resources Office on forms provided by the Human Resources Office. The request shall set forth the material in question; the basis of the request, including reasons supporting why the material is invalid, irrelevant, or outdated; and any supporting documents or additional information that may be helpful.
Notwithstanding any contrary provisions of the board’s Grievance Policy, the sole means by which an employee may seek removal of information from his/her personnel file is through a petition to the Superintendent.
Refer to policy: 3232/4232