How do I petition to have information removed from my personnel file?
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Any employee may petition the superintendent to remove any information from the employee's personnel file that the employee deems invalid, irrelevant, or outdated. An employee can request a petition form in writing from the Employee Relations office. The petition request shall set forth the documents requested to be removed; the basis of the request, including reasons supporting why the material is invalid, irrelevant, or outdated; and any supporting documents or additional information that may be helpful. Employee Relations personnel will conduct an investigation and the superintendent will then approve or deny the petition request.
The superintendent may elect not to place all letters of complaint in an employee's personnel file if a letter of complaint contains invalid, irrelevant, outdated or false information or when a letter of complaint does not document attempts to resolve the issue. The superintendent will refer a questionable letter of complaint to the Assistant Superintendent of Employee Relations in Human Resources for investigation prior to determining whether the letter of complaint should be placed in the employee's personnel file.
Notwithstanding any contrary provisions of the board's Grievance Policy, the sole means by which an employee may seek removal of information from his/her personnel file is through a petition to the Superintendent.