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Recommendation 8: Organization

The Auditors Recommended:

“Adopt policies governing the management of job descriptions and the table of organization. Prepare and adopt a set of quality job descriptions and a table of organization consistent with sound management principles. Reconfigure the staff to provide greater flexibility in accommodating growth and to improve support and supervision for principals, staff, and area superintendents.” (p. 371)

What This Means To The Community:

The auditors recommend that the WCPSS create policies and procedures for managing job descriptions and organizational charts in a common format. The audit also recommends changes to the organization of the Superintendent's Leadership Team to reflect the projected increases in schools over the next three years.

Individual Action Steps

• G.8.1 Revise and expand Policy 2201 - Require job descriptions for all employees that contain 5 elements. (Administration)
• G.8.3 Adopt a policy - maximum span of control for Area Superintendents (1-12) or that approximates the ratio as closely as possible. (Administration)
• A.8.1 Draft for board review and approval: A revision of Board Policy 2201. A new board policy that addresses span of control for area superintendents. (p. 372)
• G.8.2 Direct the Supt. to prepare a set of job descriptions for all employees. Maintain an up-to-date inventory and submit them to the Board for approval early in 08-09. (Administration)
• A.8.2 Prepare a set of job descriptions consistent with revised Board Policy 2201. (p. 372)
• A.8.3 Establish and maintain an up-to-date inventory of job descriptions, ensuring all job descriptions are aligned to the tables of organization. (p. 372)
• A.8.4 Develop a 1-2 year plan for revision of the Table of Organization to address span of control issues:
  • Decreasing the number of employees who report directly to the superintendent.
  • Addressing the span of control for area superintendents.
  • Provide increased staff support to the Board of Education. (p. 372)
• G.8.5 Direct the Supt to provide an annual status report regarding the alignment of all tables of organization. (Administration)
• A.8.5 Move the Student Due Process and Policy Officer to the Chief of Staff. (p. 373)
• A.8.6 Provide an annual report to the Board regarding changes in the Supt's table of organization. (p. 373)

Legend

• Light blue text indicates completed items.
• Item numbers that begin with "A" are action steps assigned to staff by the CMA.
• Item numbers that begin with "G" are action steps assigned to the Board of Education by the CMA, that the Board has reassigned to staff.
• Items bounded by a thin box are being treated by staff as a single action step.

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