Deferred Needs
The following chart represents funding needs of the school system in the operating budget which have not been included in the Board of Education's Budget Request 2000-2001. Due to budget reductions and cuts, many necessary and important needs will not be funded. In our effort to be reasonable and responsible in presenting our local needs to the community and the county, we are compelled to share these additional items.
*Base funding (B) or Expansion funding (E).| Need | B or E* | Total | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Schools | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reduce local formula allocation for Classroom Materials/Instructional Supplies/Equipment by $7.85 per student. | B | $772,447 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| First year cost of five year supplement proposal for certified instructional staff as submitted by Wake NCAE. | E | $6,550,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| $7,322,447 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Technology Division | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Program Management | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Telecommunications Field Analyst | E | $53,375 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| No additional support for managing infrastructure installation. | B | $40,800 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Technology | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Project Assistant | E | $37,657 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Training money decreased and money for purchasing computers eliminated. | B | $46,028 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Customer Support Services | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 7.0 Instructional Support Technicians | E | $368,480 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Customer Support Coordinator | E | $52,640 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2.0 Customer Support Analyst II | E | $73,618 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Web Assistant | E | $43,303 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| No additional help desk personnel in a growing system and new applications being added. | B | $77,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Applications | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| No additional support for new student and business systems. | B | $93,123 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Systems | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Loss of positions to support hardware upgrades for new business systems. | $178,248 | B | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Telecommunications | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reduce phone lines by approximately 1,700. | B | $1,126,200 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Networking | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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B | $1,342,995 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $3,533,467 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Community Services | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Just the Facts | B | $500 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reproduction Costs This notebook was produced specifically for board members. If there is a need in FY 2000-2001, we will place material online for their reference. |
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| Signs and Banners | B | $2,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reproduction Costs Rationale: In the past, the department has provided signage and larger banners for specific district campaigns. We will eliminate this cost upfront, but we will hope that funds can be saved during the budget year to fund these important promotional items. |
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| Workshops & Allowable Travel | B | $2,600 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Rationale: While providing staff development is a critical component of our operation and mission, we will simply have to tighten our belts and investigate alternatives for providing needed training. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Printed Master Calendar | B | $2,800 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reproduction Costs Rationale: The department is exploring online strategies to produce a comprehensive central/school calendar that can be easily updated as events and activities are scheduled throughout the year. This will result in an improved calendar service, as well as a reduction in printing costs. |
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| News Summary | B | $3,120 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reproduction Costs Rationale: The News Summary is time consuming and expensive, and given the increasing online presence of major media, may have outlived its usefulness. While the department will continue to clip articles of interest, they will be filed in our office and not disseminated. We will advise appropriate administrators of pertinent articles and certainly provide copies upon request. |
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| Printed School Directory, Central Office Directory, Whom to Call | B | $5,800 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reproduction & Contracted Services Rationale: While the printed directories will not longer be paid for and disseminated from our office, the same information will be provided online. Users can print off as many copies as they need, thereby shifting costs to users rather than providers. Additionally, the online presence will enable easier updates as staff changes occur throughout the year. |
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| Communications Training | B | $6,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Services Rationale: We had anticipated providing training to our staff as well as new cabinet-level staff and board members; however, this is a cost that can be deferred. |
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| Scope of Passport to Excellence, Pack O' Facts, Parent Newsletter | B | $10,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reproduction Costs Rationale: By fine-tuning circulation, thereby printing fewer copies, we can reduce our costs of these publications. |
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| Insertion Costs for Annual Report, etc. | B | $12,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Advertising Rationale: Using existing newspapers as vehicles for school system is one of the most expensive strategies for distributing materials, and it is also one of the least effective. |
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| Postage | B | $30,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| This amount of money was deducted from the 1999-2000 mail room postage budget to create the 2000-2001 budget. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Services | E | $37,236 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The Customer Service Center was dependent upon this money to help supply adequate staffing through use of temporary help. The center opened without any requests for additional positions, instead expecting this money to assist with the implementation of services. This funding is critical to the success of the project. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Printer Position | B | $40,058 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Print Shop Rationale: While cutting staff is always difficult, the retirement of Frank Carpenter provides an opportunity for realigning Print Shop priorities to accurately reflect genuine school district reproduction expenses. As staff will be reduced, Print Shop volume must necessarily decrease. |
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| Printing/Copying for "Partner" Organization | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Rationale: The reduction in force necessitates refinement of the Print Shop's true purpose, which is to deliver high quality printing services to authentic school system customers. While assisting partner organizations with their printing needs is an excellent public relations practice, continuing it will reduce quality of service to the Print Shop's core customer base. The overall financial impact of this will be reflected more on the cash flow side that a genuine annual savings amount | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $152,114 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Student Services | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Student Services Administrative | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional funds were requested to pay for the increased number of Faculty & Staff Handbooks that need to be printed. This is due to new schools opening in the fall of 2000. | B | $5,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Guidance/Social Work | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 7.5 Guidance Counselor | E | $389,296 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Increase in state allocation will fund new guidance positions; this is not sufficient to staff new schools. The allocation of guidance staff to existing schools will be reduced in order to staff the guidance program in the seven new schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2.0 School Social Worker | E | $105,515 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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No new positions will be funded. Social workers will no longer be available to all elementary and middle schools. The school assignments for social workers will be reevaluated. The existing 24 school social workers will be assigned 1/2 time to middle schools and to identified elementary schools using a revised criterion for services. The mentor program for counselors and social workers new to WCPSS will be discontinued. New schools will not receive funds to purchase start-up supplies and materials to buy the guidance and social work materials for their student services departments. Previously new schools received $500 per elementary, $1,000 per middle school and $1,500 per high school. Allocations to all schools will decrease in order to cover the increased cost of printing the Student/Parent Handbook which is distributed to every student, the 1700 Series student forms used by the schools, the Driver's License Manual for all middle and high schools, and the Human Services Handbook, and the Records Manual for all schools. |
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| Special Education Services | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Special Education Teacher | E | $49,535 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3.0 Special Education Coordinator Teacher | E | $162,738 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 11.0 Special Education Teacher Assistant | E | $238,620 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contract Services | E | $201,262 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| A growth of 900 special education students is anticipated in 2000-2001. Historically in order to implement Individual Education Plans each 15 additional special education students requires the equivalent of 1 additional teaching position. This does not take into account the additional teacher assistant positions that will be needed. The anticipated increase in state funding based on this increase will fund 30 teachers and 20 teacher assistants. This does not allow for opening new schools or expanding programs. The loss of money in contract services will mean loss of positions that can be funded by state dollars for children with disabilities. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Related Services Personnel Request | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 4.0 Speech/Language Pathologists | E | $225,936 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 5.0 School Psychologists | E | $323,035 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 4.0 Occupational Therapists | E | $267,340 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2.0 Audiologists | E | $104,960 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The Related Services personnel requests were made in order to comply with federal and state Exceptional Children's requirements. Federal and state requirements will be met; however, there will be an increased student case load for all related services staff and a decrease in the staff consultative support to schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Non-Personnel Request | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Services - Reduced employment of psychologists during the summer to perform evaluations, to meet required timelines on some cases. | B | $9,261 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Supplies and Materials - Decrease in funding for the purchase of psychological testing materials and speech therapy instructional supplies. In the fall of 2000, a revised edition of one of the most-utilized achievement tests is being published will increase the cost of testing materials. | B | $15,217 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Equipment Maintenance - These budget reductions will decrease available funds for maintenance of audiological equipment used by hearing-impaired students. | B | $16,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Intervention/Prevention | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The Governor's Crime Commission grant if awarded to WCPSS requires local funds for 25% of the budget. If awarded, there are no matching funds which will result in returning the $66,353 in the grant funds which would have been used to provide academic tutoring, mentoring, life skills, and structured recreation activities African-American male youth in the middle school grades. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $2,113,715 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Curriculum and Instruction | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Field Trip | B | $4,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Cut back in request to provide district-wide student art field trips to Symphony and galleries for new schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Services | B | $9,547 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Deleted lease of vehicle for transporting shared arts technology equipment from school to school (current owned vehicle has been excessed). Cut back in repair and maintenance of band instruments, purchase of instruments for new schools, and repair and maintenance of bicycles used for bike safety programs. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Literacy Training Grades 3-5 | E | $30,255 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Eliminate strategy for reaching the 2003 goal that would have provided across the district training, instructional materials, and assessment instruments developed in the recently piloted expanded continuum for PK-5 literacy assessment. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Travel | B | $32,700 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Cut back in travel for media teacher support in setting up new collections and in vocational education teacher travel between schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Personnel | B | $47,199 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Cut back in one position in the Project Enlightenment nursery school. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Arts | E | $80,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Delete refurbishing and replacement of instruments across the district and delete purchase of new instruments for new high school and new middle school. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ESL | B | $90,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Must absorb 8.0 TA positions lost through reallocation of temporary support from Program 69. 550+ new ESL students will need to be served with fewer positions than were allocated in 99-00. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Substitutes and Workshop Expenses | B | $109,537 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Cut back in teacher training across department areas (Foreign Language, Kindergarten, Language Arts, Social Studies, Math, Arts, Technology, and Staff Development). The planned budget would have covered 3,492 days of teacher training. The number of training dates is now reduced by more than 50% to 1,943 days. Areas of greatest impact will be felt in instructional technology training. Cut back also in expenses for annual projects such as Battle of the Books, subs for future leaders training, training materials for workshops, and reproduction costs. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Instructional Supplies | B | $113,880 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Cut back in areas of secondary mathematics, media, art, technology, and vocational education. Major impact will be felt in reduced purchase of:
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| Pilot SAT | E | $126,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Drop plans to pilot strategies to improve SAT performance. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| School-to-Career | E | $179,306 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Withdraw request to maintain level of funding as was provided by a recently expired grant. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Media Supplies | E | $200,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Eliminate providing media collection upgrades intended to meet the Southern Association of Accreditation minimum standards for school libraries across the district. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Equipment | B | $208,509 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Cut back in computer/technology hardware and software support across district. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Literacy Grades PK-2 Instructional Kits and Training | E | $406,700 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Delete strategy for reaching the 2003 goal that would have provided instructional materials and training for continuity of literacy instruction across all instructional programs. The research-based materials include poetry and expository text for direct, differentiated instruction to PK-2 students in the critical area of acquisition of reading and writing proficiency. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Technology | E | $610,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Delete hardware and software upgrades for existing schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Personnel | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 4.0 Instructional Resource Teacher | E | $198,138 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Reduce the allocation formula for those schools having populations exceeding 675 but less than 800 to 1.0 to .5 to provide IRT support in four new schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 7.5 Media Specialist | E | $387,851 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Begin phase out of elementary school magnet differentials by reducing allocations to that of regular education schools and eliminating the video teacher position at Athens High to provide media support positions in new schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Secondary Mathematics ($ reflected in various budgets above) | B | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Deleted budgetary support for mathematics middle school senior administrator. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $2,833,622 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Maintenance and Operations | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Maintenance requested expansion funds to put in place an organizational section within the department to facilitate safety training, Maximo training, and provide basic staff development opportunities for Auxiliary Service employees to better enable them to perform their duties. | E | $100,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Priorities will be determined from our original request and decisions will be made as to the most critical needs to find funding to meet our goals. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Maintenance requested a base increase to fund carpet replacement, Maximo services, computer hardware, vehicle replacement, grounds equipment replacement, and HVAC replacement. As a result of the elimination of these dollars we will be looking at other funding cuts to supplement the critical needs in these areas as they relate to the safety and health of our students and employees. Those items that donŐt fall in the health and safety needs may be eliminated. The resulting impact for vehicle replacement could be an inability to provide certain services to our schools effectively and efficiently. Ground equipment losses could result in changes to our grounds maintenance scheduling. | B | $678,557 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| In order to cover the elimination of these funds we are freezing new hiring or not filling vacancies, not issuing any new contracts for custodial cleaning services, and reviewing the allotment process for custodians at all facilities (with or without contracted cleaning services). Based on our ability to make changes in this area we also hope to be able to cover some of our other anticipated costs that were eliminated from our maintenance budget above as they relate to supplies and materials, shop personnel, and Maximo implementation. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Maintenance requested a base increase for utilities based on the additional facilities for 2000-2001. In order to pay for the additional costs for the utilities for new facilities (based on $1.00/sq ft) we are evaluating adjusting the temperature ranges for all schools and administrative facilities. This may be our only avenue to stay within the funding allotment for next year for utilities. | B | $1,100,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 62.50 Positions for Maintenance and Operations | E | $1,100,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Maintenance requested expansion funds to increase personnel. The positions included new custodians beyond the state allotment, shop personnel (energy and physical plant), Maximo system administrator, and personnel to expand the pilot project to another region of the county. These positions are eliminated from the funding. It is critical to the implementation of the new work order system (Maximo) that we hire the maximo administrator. In order to do this we will be reviewing different strategies within existing funds. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $2,978,557 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Human Resources | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Except for adding several extra duty growth positions for new schools we did not budget for increase in the extra duty salary schedule which has not been increased for 3+ years. | E | $392,362 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 20.0 Teachers - Permanent Substitutes | E | $681,140 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Permanent substitute teachers are designed to help ease the impact of the shortage of substitute teachers by creating permanent positions with benefits that would work in each geographic region. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 HR Investigator | E | $40,887 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Currently there is only one HR Investigator who assists in investigating personnel policy matters. A second investigator is needed because the number of incidents, claims, and other employee relations concerns associated with the growth of a 12,000 employee workforce have increased. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 29.0 ILT Coordinators | E | $987,653 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ILT Coordinators provide support for new teachers and assist in coordinating state requirements including performance-based licensure activities and evaluation. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Salary/Job Classification Specialist | E | $67,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| In order to implement the new salary structure and job classification system adopted by the board it is necessary for quality assurance to employ an administrator to ensure internal and external consistency in placing new and current employees on the new salary schedule, classifying new positions and maintaining the market sensitivity of the new schedule. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We cut contracted services, supplies and material, and tuition fees, which will impact operational efficiency in many areas such as maintaining/updating current personnel records and providing employment verification services. These cuts will likely impact on such things as administrative support for employee recognition, tuition fees and for teacher/principal recruitment. | B | $135,899 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Money to expand the tuition reimbursement program for teachers and support staff to upgrade the quality of their learning/skills/credentials and to use as a recruitment/retention incentive has been cut. | E | $200,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Money for teacher travel and training dollars has also been cut. This will impact such areas as new teacher/principal training and leadership development programs. | B E |
$31,000 $200,000 |
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| $2,735,941 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Facilities | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Facilities requested a base increase in contracted services to fund a trailer at Noble Road, the lease for the trailers at East Millbrook as a result of the fire, the lease for the Rock Quarry construction trailer presently housing project managers, and the lease for vehicles for project managers. | B | $102,300 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Facilities will eliminate the Noble Road trailer and the vehicle lease, however we will have to find other funds within our existing budget dollars to pay for the East Millbrook trailers and the construction trailer since we have an obligation to pay for those items. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Facilities requested a base increase in supplies and materials, membership dues and fees, and workshop expenses allowable travel which will be cut to last year's base amount. | B | $4,300 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Environmental management requested a base increase in contracted services to budget for the next required AHERA inspection, replacing a vehicle, indoor air quality issues, Underground storage tanks, lead paint, ADA, and water quality and Well and Storm issues. | B | $334,535 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| It will be necessary to find monies within existing funds to pay for the AHERA inspection and beyond that all other items will not be handled unless required by law. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Environmental management requested a base increase in travel, supplies and materials, workshop expenses and allowable travel which were needed to provide more staff development for AHERA project manager. Supplies and materials increased to provide air purifiers and dehumidifiers for the schools. | B | $882 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We will be unable to provide the supplies to the schools for increasing air quality issues and we will cut our training as well as travel costs to stay within last year's budget amount. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Facilities requested expansion of contracted services dollars for a trailer for Evaluation and Research to be placed at Rock Quarry Road. | E | $20,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| This trailer would have provided necessary space for this growing department. As a result of elimination of these dollars the E&R staff will remain extremely crowded in existing space at administration. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $462,017 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Administrative Services | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Accounting | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Workshop Expense for Oracle Trainers and training materials Computer upgrades and Oracle training and travel |
B E |
$51,000 $7,500 |
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| Compensation Services | B | $67,875 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Overtime Budget The department has a tremendous amount of overtime every year. With the advent of Oracle, more overtime will be expected. The reduction of overtime could result in reports and services being delayed - such as the DPI Audit and monthly reconciliation of insurance reports. If we need to pay overtime, then contracted services will be reduced. Our department has at least three temps all the time. |
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| Budget | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Position Control Analyst | E | $44,984 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| A position control analyst was requested to maintain the position control portion of the Human Resources module of Oracle. Without this position, existing staff in the Budget Department will have to assume these responsibilities. Some temporary services will be used during peak times. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Services | B | $15,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| A base reduction of contracted services dollars will reduce temporary clerical assistance to the Budget Office during the implementation of Oracle, the budgetary control, chart of accounts, range record, position control, and public sector budgeting functions. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Organizational Development | B | $38,750 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We cut about 50% of the budget. The money has been used to provide quality training for 55 school leadership team representatives who volunteered to begin to use continuous quality improvement practices in their schools and classrooms. We will not be able to complete training at the same level and rate for the rest of the teachers in those schools, provide continuing coaching and sharing of best practices, or bring on new schools next year. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Purchasing | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Warehouseman | E | $24,979 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The volume of warehouse orders increases annually due to the increased student enrollment and need for instructional items stocked in the warehouse. An additional person would allow orders to be shipped to the schools faster and more accurately. It would also reduce our dependence on temporary help throughout the year. Time is lost in training temporary personal and they have not been as accurate as permanent personnel. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3.0 Warehouse Delivery Man | E | $74,937 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Purchasing is responsible for the movement of furniture and surplus materials throughout the system. The addition of these positions would allow two people to a truck, which would speed up the delivery of furniture and pick up of surplus materials from schools. Reduce the risk of injury to a single driver when moving furniture or delivering heavy items and eliminate the need to contact for delivery services. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Surplus Property Specialist | E | $26,826 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| This position would increase the accountability and management of surplus property. Surplus items are stored in three warehouse locations making management difficult. This person would help in determining what materials could be transferred from school to school as their needs require and dispose of surplus materials. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Services | E | $28,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional funds are needed to rent trailers for storage of serviceable surplus materials and for furniture supplied to schools as needed due to growth. Contracted services are used to clean and repair surplus furniture so it can be reissued. Cost savings by cleaning and repairing instead of purchasing new chairs ($23 to $27 each chair). | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Bar-coding of Warehouse | E | $40,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Bar-coding would greatly improve the efficiency of the warehouse and would expedite the delivery of materials to schools and departments. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional training and professional classes for staff and travel. | B | $2,500 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional operational supplies and rental of a copier for the warehouse. | B | $1,500 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Use of contracted services in purchasing, warehouse, courier service and deliveries to provide services due to system growth. | B | $7,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional overtime necessary to provide services to an increased student population and number of schools. | B | $4,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Risk Management | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The reductions from base in the insurance codes have been offered after careful consideration of current experience and industry market considerations. | B | $68,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We anticipated being able to absorb the reductions and maintain current levels of coverage. There are factors such as the final current year loss ratios and annual property inspection results, which can only be projected with a marginal degree of accuracy at this time. If we are unable to maintain current levels of coverage with the approved funding, we will obtain the best possible coverage with available funds by making cost reduction adjustments to current policies. It should be noted that most WCPSS policies renew on September 1, 2000. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The reduction in contracted services will limit our ability to obtain outside assistance, particularly in the area of safety, and is further impacted by the removal of the expansion positions noted below. | B | $10,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 0.50 Secretary/Claims Processor | E | $14,160 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Not upgrading the one half time secretary/claims processor position to full time will adversely effect claims processing and maintenance of departmental and system-wide data and records. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Safety | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1.0 Fire-Safety Inspector/Trainers | E E |
$37,657 $14,160 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The elimination of the expansion position and upgrade position requested in safety will limit the departments ability to provide safety investigation and consultation, safety training, claims investigation and development of procedures to control and prevent reoccurrence of accidents and incidents through detailed cause analysis. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Workshop/Expense/Allowance Travel will not be a material impact. | B | $1,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $579,828 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Evaluation and Research | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Test Coordinator Local Travel | B | $200 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Audits | B | $1,925 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Contracted Services, Overtime, Work-study | B | $2,700 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Local Travel to Schools | B | $3,500 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Supplies and Printing | B | $4,292 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| All Training in Grants, New Test Coord. | B | $6,258 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Retest Writing at 5, 8 for New Students | E | $16,500 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional Contract Audits | E | $25,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Increase Test Coord. Stipend | E | $26,230 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Mid-year EOG Printing, Write-in-Book | E | $30,807 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Expansion of Writing Test to Grade 3 | E | $33,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| A.P. Exam Fees | E | $225,700 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $376,112 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Instructional Services | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| To cover additional paper cost and cassette tapes. | B | $800 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We are required by policy to record all appeal hearings and to provide parents and attorneys copies as requested. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Increase to cover additional costs incurred to duplicate materials for appeal hearing. | B | $1,360 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Lack of copies to provide parents, board members and attorneys is not complying with due process. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Increase was to cover monthly cost of Nextel phone. | B | $1,452 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Being out in schools most of the time, loss of this funding will decrease response time to principals and parents with questions and concerns regarding suspensions and due process procedures and policy. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| To rent a swimming pool for Wakefield High School. | B | $1,600 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Consequences may include no swim program at Wakefield High, fewer swim meets per school, and fewer practice days for each school. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Introduction of the copy center without related funding, caused need for increased funding to maintain current copying capabilities. | B | $2,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| To pay for paint/lime for Wakefield High, and for Lufkin and Wakefield Middle schools. | B | $2,700 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Consequences may include no paint/lime for these schools or a decreased amount ordered for all middle and high schools. When schools run out, they will have to cover additional orders at the school. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Less support will be available for schools to participate in academic competitions when they excel in an area. | B | $4,473 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Fewer opportunities for ALP and other training for teachers will be available. | B | $8,947 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Because of the additional costs of reproduction and additional schools to reproduce materials, more money is needed. | B | $10,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The cut will reduce the copies that can be made centrally and sent to schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Decreases include increased costs for graduation (equipment, security, rental) and increased costs for benefits. | B | $11,435 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Graduation cannot be done as it has in the past for the amount allocated. Perhaps it is time for schools to use their facilities or for us to look for a less expensive facility. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Fewer teachers will be supported to attend training associated with conferences. | B | $14,100 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Producing staff development often requires both space and speakers. | B | $14,580 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Additional funding is needed to support the development of staff. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Supplies and Materials | B | $312,213 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| reduction in this area will affect magnet curriculum development, support of activities in the local year-round intersession program (CBALC), and support money for magnet schools. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 21.0 Magnet Curriculum Teachers | E | $941,598 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Magnet teachers to reduce class size - teachers to be assigned to designated magnet schools to reduce class size, particularly in schools with small classroom space, will be eliminated. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 24.0 Magnet Curriculum Specialist | E | $1,076,112 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Magnet Curriculum Specialists - Teacher positions designated for magnet schools to coordinate the magnet program, write new curriculum, design projects for the school, and coordinate magnet activities. With the elimination of these positions, classroom teachers, IRTs, and administrators will continue to handle these responsibilities. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $2,403,370 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Auxiliary Services | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Upgrade computer for GIS interface for student assignment department. | E | $2,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The computer upgrade priority may be delayed it is an opportunity to find savings somewhere else in the budget. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested a base increase for oil as a result of increased oil prices this year and the additional maintenance needed for the activity buses. | B | $2,750 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We are planning to cover these needed funds with increased fees for use of the activity buses. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested a base increase in fuel and food costs associated with increased fuel costs for activity buses as well as providing recognition luncheons to assist in retaining drivers and mechanics as part of the board goal. | B | $5,424 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We are planning to increase the fees for the use of activity buses to fund our fuel costs and are assessing other strategies for the funding loss for the recognition luncheons. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested laptop computers for each team of bus mechanics to perform diagnostic testing on school buses. | E | $22,400 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Also a need to purchase hand held computers for the fuel truck drivers and field mechanics to be able to complete their paperwork electronically. The need to provide this equipment to enable staff to work with repairing our more technologically advanced bus equipment is important and we will look to make cuts in other areas to possibly fund this expansion item. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested a base increase in tires and tubes for the expense of maintaining the fleet of 110 activity buses. | B | $34,650 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We are planning to increase the fees for the use of activity buses to cover these needed funds. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested a base increase for supplies and materials to pay for safety shoes for mechanics and the increased needs of maintaining the fleet of 110 activity buses. | B | $63,570 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Again we are planning to increase the fees for the use of activity buses to cover these needed funds. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested a base increase in contracted services to pay for a car lease, cell phones on the buses, and software services for TIMS. | B | $185,484 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| We will be eliminating the car lease and maintain our existing contract (allowing for no expansion) for TIMS services to stay within this year's budget. The cell phones contract will need to be maintained so we are looking for other areas where we can make cuts to secure the necessary dollars. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested a base increase in pupil transportation contracts to cover anticipated increases in costs associated with providing transportation for students beyond the dollars provided in state funding. | B | $269,499 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| At this time we have not determined how we will fund these expected needs within the existing budget. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transportation requested a base increase in local driver funding and benefits to cover the driver costs after state funding is exhausted. | B | $343,710 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| This item is a estimated annually based on our state funding, previous year's costs, and anticipated increases needed for services. At this time we hope that our state funds (as a result of our efficiency rating) will increase and lower our estimated needs for these local funds. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $929,487 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Lead and Area Assistant Superintendents | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Staff Development and Training - Western Wake County | B | $10,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Replacement cameras for high schools and middle schools - Lead Area | E | $10,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Bike patrols at Wakefield and Green Hope High Schools - Lead Area | E | $56,000 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 2.0 Model Teacher | E | $68,114 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Lincoln Heights Community model teachers (2) - Lead Area | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 11.25 Assistant Principal | E | $766,115 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Assistant principals positions to correct a 3 year running deficit and to cover the expected shortfall from the state for new schools - Lead Area | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| $910,229 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Total | $27,330,906 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||