Auxiliary Adviser"Providing Services That Power Education" |
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| Volume 2, Issue 3 |
November
2001
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Facilities
Safety Officer
Acting on its strong commitment to employee safety, the Auxiliary
Services Division hired Doug Burd as facilities safety officer,
Nov. 1. His mission is to protect maintenance and facilities
employees and ensure they are not placed in harm's way.
"We're pleased to have Doug take on this important role," said Ray Massey, associate superintendent for auxiliary services. "His leadership and support in promoting a safe workplace for all of us will be a great step forward. The best way to welcome Doug to his new job is to make workplace safety your personal priority."
In addition to developing an employee health and safety program, Burd will audit construction sites to support managers and employees complying with OSHA and other safety standards. He will identify occupational hazards, evaluate them and take appropriate action to protect employees.
Burd plans to be visible in his new role. First, he wants to meet with directors, supervisors and crews to learn their top concerns; the proper tools, training and equipment necessary for each position; and the current training level of each employee. Based on their feedback, Burd will develop a health and safety program suited to the needs of the division.
"It needs to be an employee-driven safety program so everyone takes an active interest," said Burd. "It can't be my program. It has to be everyone's program."
Training is an important component of a safe workplace, and Burd looks forward to building upon the safety training program facilitated by Organizational Development the past year. One thing Burd wants to implement is a weekly toolbox meeting for each crew. Burd will distribute sheets with a safety topic on one side and questions on the other. Each employee will fill out the form and send it in. The weekly toolbox sessions provide a short safety lesson, a record of safety training and a way for employees to openly discuss safety problems.
Burd brings an extensive background in safety, construction and maintenance to his new position. In addition to participating on safety councils, he developed and implemented employee-driven safety programs at Carolina Power and Light for 18 years. He also spent a year as a safety consultant, helping small companies start safety programs, performing OSHA inspections and writing safety procedures. For the past two years he worked as a construction project manager for the Wake County Public School System.
The new
safety officer lives in Roxboro with his wife, Candy, a counselor
in the Pearson County school system, and son, Blake. Their
daughter Ticia is a registered nurse in Macon, Georgia.
Smorgasbord
of Child Nutrition News
New Staff Member
Since the last communication with the Adviser, Child
Nutrition has employed a cost accounting clerk. Cecila Pace
replaced Elwanda Farrow who is now working in the superintendent's
office. Cecila is one of five family members working with
Wake County schools. Cecila is responsible for reporting the
number of meals we serve to the federal government for reimbursement.
Software
"Bumps"
Child Nutrition is into its third month with the new software
for ordering and inventory. There have been some real challenges,
but with much perseverance and dedication from the central
office staff and our vendors, we have been able to get food
and supplies to the schools. Currently, all year-round schools
order and inventory online. By the end of October, 20 more
schools will be online and communicating their information.
Bank
Drafts
We have nine schools piloting an automatic payment system
for school meals. Parents are sent an application and if they
choose, they may pay for their child's meals with an automatic
bank draft. As of Oct.1, we had 55 students whose parents
chose to take advantage of this service.
Free
and Reduced Meal Program
As of Sept. 21, Child Nutrition Services processed 22,632
students for the free and reduced meal program. A very special
thanks goes to Pam Wilkie in our department who is responsible
for the free and reduced application process. Pam is new to
CN and has done a superb job in making the process smooth.
We are now in the process of verifying one and one half of
these applications for income.
National
School Lunch Week
All schools across the nation recognized Oct. 15-19 as National
School Lunch Week. The theme this year was School Lunch By
The Book. Many schools decorated their serving lines with
books, bookworms and reading glasses. We had activities going
on everywhere. Bugg Elementary's cafeteria had a drawing for
a CD player for students who read a book and had their parents'
signature! Wake County was selected by the Southeastern Dairy
Association to have the Milk Mustache Mobile visit. On Oct.
16, the students at East Millbrook Middle School had an opportunity
to visit the bus, taste milk smoothies and have their pictures
made with a mustache. Who knows - one of them may be selected
to be on the national poster!
A Penny
For Your Thoughts
Wake County students and staff raised $85,624.61 for the Pennies
for Patriotism and Pride campaign. From October 1 - 5, WCPSS
collected donations as part of the national relief effort
to help those families whose lives were touched by the tragedies
of Sept. 11.
Superintendent Bill McNeal thanked students at a news conference Oct. 16 at Washington Elementary. "Boys and girls, thank you for your willingness to get involved and your need to show that you care for every single individual in America," said McNeal. "That says a great deal about you."
Many individual schools also held their own fundraisers. As of Oct. 16, WCPSS raised $182, 111.06 in donations to help the schools, firefighters and families involved in the Sept. 11 attacks.
MAXIMO
Mania
Reminders
All non-emergency work requests should now be submitted through
MAXIMO. Please, do not send paper work requests. Emergency
work requests should be called in to the Emergency Hotline.
Having
Trouble?
If you're experiencing problems with MAXIMO, it may be due
to outdated software. To ensure that MAXIMO is working properly,
make certain that your computer has Windows 98 or higher.
Also, instead of going through Netscape, always use Internet
Explorer 5.0 or higher.
MAXIMO
Training
MAXIMO training is now being offered every third Wednesday
of the month. Training is in the Auxiliary Services Training
Center at the Rock Quarry Road site. If you are interested
in MAXIMO training, please contact Kris Bowen at 856-8018
or kmbowen@wcpss.net.
Tao
Bulletin Board
We now have a list of MAXIMO Issues and a separate list of
Tips, accessible through Tao. The Issues list will keep you
updated on the current issues, problems and questions, concerning
MAXIMO. The Tips list will help you gain confidence as you
become more proficient with MAXIMO. To take advantage of these,
log into Tao and from the Tao menu click on Bulletin Boards.
Go to Maximo_Schools and double click on it. There you will
see both lists.
Thanks for your continued patience and support, which will help make MAXIMO a success! Remember, if you have any questions or concerns, please email or call. We are here to help!
MAXIMO
TIPS
How do I print my APPR (approved) work orders all at once?
1. Query the work requests that you want to print if you have
not already done so.
2. Go to File > Run Reports.
3. Highlight WOPRINT, SQRW
4. Click Run.
5. In the Report Options Window, choose Print and choose Selected
Records.
6. Click OK.
7. Click Close on the Work Order Tracking Reports window.
I'm
Going To Disney World
Stop by your participating Belk store on Sunday, Nov.11 from
6-9 p.m. for a special, exclusive evening dedicated to all
public education employees.
Register for a Grand Prize giveaway to Walt Disney World for a family of four, courtesy of the Residence Inn by Marriott! Register to win fabulous prizes from Ladies', Men's, Kids', Shoes, Home and Cosmetics. Every store will have multiple winners! Pick up complimentary coupons to Residence Inn by Marriott and Courtyard by Marriott! Get ready for the holidays with 20% off your purchases for the entire night (extra 10% off home; normal exclusions apply). Principals! Remember to register to win $1000 for your school!
These
Shoes Were Made For Walking
Thank you to all who participated in the Walk to Cure Diabetes
walkathon, Sept. 15. Fifty-five WCPSS walkers - many from
Auxiliary Services - raised almost $6,000 for the Juvenile
Diabetes Research Foundation. Over 400,000 people will walk
this year. The walk raised over $70 million last year for
diabetes research. You may learn more about the foundation
at http://www.jdrf.org/.
Excellence
in Bloom
- A note of appreciation -
Dear Mr. Massey, Mr. Haithcock, Mrs. Quigg, Mrs. Rogers and all:
I just wanted to update you all on the great job that was done last Saturday. Over the weekend we planted 100 azaleas that we received after applying for them from the KNCCB/WRAL Association. It was a beautiful day in so many ways. The weather could not have been better. Even more important was the total cooperation of several groups that worked together to make this Azalea Garden happen.
The KNCCB did a great job for us by allowing us to get the maximum amount allowed for the project. They were so organized and made it so easy to work with. They are to be congratulated by Green [Elementary] and the WCPSS.
I cannot say enough nice things about Mr. CJ Dykes, Mr. Wilbert Jeffreys and Mr. Willie Sanders. They were fantastic to help with the compost and mulch and moving it around with a Bobcat tractor to places we could not get a dump truck to. They followed up with me each day and coordinated all loads including the fertilizer and pine straw that are allocated to each school. They were a tremendous help in this project and I look forward to continue working with them.
I would also like to let you know that we had several teachers join in working down at the site where we are building the garden to honor the heroes of 9-11. They are Mrs. Baldwin (1st grade) and her husband, Mrs. Downey (K) and children and plants were donated by Mrs. Moyer (1st) from her own garden. Ms. Hood drove over to open the gym to give us access to water and restrooms. It was great to have the WCPSS Grounds Dept, Teachers, PTA Presidents, children and parents working together for the benefit of all.
I want to thank each and every one of you and let you know I have received an email of digital pictures of site and I have some standard pictures that are being developed now. I will pass them on very soon for the WCPSS SB to look at as well as the school to put in GYRS Yearbook. This is a great story to be told of what is going on at Green YRS.
We look forward to seeing you all at the dedication sometime next spring when the azaleas are blooming. We will update you when we have a date approved by Mr. Pierce.
Regards and thanks to all,
John
W. Kinney
Green Year-Round Elementary PTA
Beautification Committee Chairman
Training
Wheels
MAXIMO
MAXIMO - School and Administrative Staff, CNS, Media Specialists
Nov. 14
9:00 a.m.
Training Center
MAXIMO
- New M&O Staff
Nov. 14
1:30 p.m.
Training Center
Computer
Training
Word, Level II
November 7
8:30 a.m. - 3:30 p.m.
Training Center
Excel,
Level II
December 4
8:30 a.m. - 3:30 p.m.
Training Center
Resume'
Format & Writing, Phase II
December 13 (2 classes)
8:30-11:30 a.m. OR 12:30-3:30 p.m.
Training Center
Technical
Workshops
OSHA Class II Asbestos Flooring Removal
Nov. 27-28
Begins at 1 p.m. first day and ends at 5 p.m. on the last
day
Wake Co. Office Park, Commons Bldg.
OSHA
II & III Asbestos Refresher
Nov. 29
Begins at 9 a.m. and ends at noon
Wake Co. Office Park, Commons Bldg.
Blueprint
Reading and Estimating
Mar. 11-13, 2002
Begins first day at 1 p.m.
Harriet
Webster Professional Development Ctr.
OSHA
Safety Update
Mar. 19, 2002
Begins at 9 a.m. and ends at 3 p.m.
Harriet Webster Professional Development Ctr.
Electric
Code Review for Contractors License
Mar. 26-28, 2002
Begins at 9 a.m. first day
Harriet Webster Professional Development Ctr.
To register, please contact Judy Cox at 664-5728 or e-mail jscox@wcpss.net.
When
In Doubt, Report It Out
The following is an excerpt from the October 2001 Human
Resources Employee Relations Newsletter regarding Board Policy
3033 - Reporting to External Agencies.
The policy requires reports to DPI when you have substantial reason to believe that a teacher or other licensed employee physically or sexually abused a student. Physical abuse means infliction of serious physical injury. Sexual abuse includes any sexual act regardless of the age of the student and regardless of whether the student consented to the sexual action. A school administrator who does not comply with this mandatory requirement is subject to lose his or her professional license. When in doubt, report it out!
The policy requires reports to law enforcement of certain crimes committed on school grounds. The report must be made immediately. If the perpetrator of the crime is a special education student, you should forward the special education records of the child to law enforcement if the child's parents consent to the disclosure of the student's records. DPI has set forth the definitions of the 14 crimes that must be reported. Failure to comply with this law may result in criminal charges against the responsible school administrator. When in doubt, report it out!
The policy requires the principal to report suspected cases of child abuse, neglect, or dependency to DSS. School employees shall report their suspicions to the principal. When in doubt, report it out!
Finally, the policy requires the principal to report suspected cases of reportable communicable diseases to the Wake County Health Director. These reports shall be maintained in a confidential manner. Policies 3031 and 6750 provide additional guidance on responding to suspected cases of communicable diseases. When in doubt, report it out!
Other
policies that address reporting requirements include:
Policy 3003 Criminal Records Check - requires all employees
to notify HR if they are charged with or convicted of a crime.
Policy 3007 Drug-Free Workplace Environment - states that
employees must report drug or alcohol violations to a supervisor/principal.
Policy 3013 Employee Internet Access and Electronic Mail -
requires any employee who has identified a security problem
on the Web to notify the system administrator.
Policy 3035 Sexual Harassment - specifies the various reporting
requirements in cases of sexual harassment.
Policy 3036 Conduct of Employees Toward Students - requires
any employee who has reason to believe that another employee
is inappropriately involved with a student to report this
information to HR.
Stay
Informed
The Auxiliary Adviser is e-mailed to subscribers in the school
system and the community; and posted on the Intranet, Internet,
and Auxiliary Services Tao bulletin board. A hard copy of
the Adviser is also posted on bulletin boards in the Maintenance
and Facilities Buildings, placed in each maintenance shop's
box, and one is sent to the head custodian and child nutrition
staff at each school.
To have the newsletter e-mailed to you directly, simply send an e-mail with "subscribe" in the subject line, to kwood@wcpss.net.
Auxiliary Services Division
Vision
Providing Services That Power Education
Mission Statement
Provide quality facilities and support services to ensure
safe, healthy, inviting and optimal learning environments.
Goals
1) Recruit and retain qualified employees
2) Secure funding to provide quality facilities and support
services
3) Provide a safe and comfortable working environment