Auxiliary Adviser

"Providing Services That Power Education"
Volume 1, Issue 2
January 2001

MAXIMO

The Maintenance and Operations department is in the process of implementing MAXIMO, the new computerized maintenance management system for the Wake County Public School System.

MAXIMO will handle all maintenance aspects of our operation, including: ·
*Work order management ·
*Planning and scheduling ·
*Equipment management and tracking ·
*Safety measures ·
*Purchasing and invoicing ·
*Vendor management ·
*Reports and analysis ·
*Integration with Oracle (WCPSS's financial system)

MAXIMO training for all M&O staff will begin in April. There will be a pilot period from May through June and on July 1, 2001 all Wake County schools will begin submitting work orders through MAXIMO.

For more information, please call Denise Boughton in Organizational Development at 664-5723 or e-mail, dboughton@wcpss.net.

Exclusive Vending Contract

Last Monday (January 22) the board of education approved an exclusive beverage vending contract with Pepsi Bottling Ventures, LLC. Auxiliary Services' mission is to provide quality facilities and support services to ensure safe, healthy, inviting and optimal learning environments. We care about how well students eat. Child Nutrition Services (CNS) takes pride in providing well-balanced meals to help students perform their best, whether in the classroom, participating in after school sports or in any other challenges they face.

Before the exclusive vending contract, high school principals negotiated with various vendors on an individual basis. CNS, as a self-supporting enterprise, has its own vending machines in middle and high schools that contain only non-carbonated beverages, such as 100% juice, fruit drinks, sports drinks, and water. The CNS machines are the only ones that are operational throughout the school day.

Under the exclusive rights contract, middle and high school principals will now have the opportunity to place Pepsi vending machines in their schools if they choose to do so. These machines will contain fruit drinks, juices, sports drinks, and bottled water in addition to soft drinks. Machines containing soft drinks will continue to be turned off during lunch periods, as required by law. As before, CNS will continue filling its machines with non-carbonated beverages; the only difference is that they will all be Pepsi products.

This contract includes changing the vending machines at Rock Quarry, too. Dr. Del Burns, associate superintendent for administrative services, said the contract would probably not affect the use of water jugs.

The school board and superintendent trust our principals to exercise good judgement in deciding the number and placement of vending machines, and whether any signage will be allowed.

According to the school board attorney, schools will not benefit or receive any extra money by putting up more signage, because the contract is at central office level. In other words, the money will come without the signs, so there is not a motive.

Growth in Wake County is not paying for itself. Unfunded needs continue to plague our schools. Although the possible $6.3 million this contract could provide over five years will not address all needs, it will bring much needed dollars into our classrooms.

Safety

Our safety committees are aggressively identifying and addressing safety concerns within the school system. Their mission includes the following: ·
*To improve the total safety awareness of Wake County Public School System employees; ·
*To reduce accidents and injuries by minimizing and eliminating risks; ·
*To reduce medical and insurance costs; ·
*To avoid OSHA citations and penalties; and ·
*To provide the safest working and learning environment possible for all WCPSS employees and students.

Several safety concerns have already been resolved. The warehouse stocks better personal protective equipment (PPE), vehicles have fire extinguishers and first aid kits, and our forklifts now have seat belts. (Seat belts will be added to grounds' equipment as well.)

In regards to excessive speeding at the Rock Quarry complex, the first step has been taken. Associate Superintendent for Auxiliary Services Ray Massey sent a memo to the director of transportation asking him to enforce the speed limit with his bus drivers. In addition, our division will add speed monitors to the complex. If speeding continues to be a problem, speed bumps may be added.

Better cooperation from school administrators was another top concern. Last week at the January principals' meeting, Massey said principals must ensure the safety of maintenance workers when in the schools. "In providing services to the schools, we sometimes cause small inconveniences, but our employees' health and safety must come first."

Massey also told principals of a recent, life-threatening incident in which someone cut a lock off a circuit breaker while one of our employees was working on energized electrical equipment. This act defeated the lockout tag-out procedure designed to protect employees. "We've had several close calls and we will no longer sit idly by as our staff is put in jeopardy. There will be serious consequences," said Massey.

Other concerns from the safety committees include: insufficient welding facility on loading dock, leaking gutters creating icy loading docks, inadequate dust filtration system in the millwork and carpentry shops, the need for better safety shoes and prescription safety glasses.

Some of the concerns have been easy to address; others will take conscious, continued effort and a change of mentality on all our parts.

Employee Satisfaction Survey

Please remember to complete the employee satisfaction survey and return to Anne Gallagher if you have not done so already. If you do not have a survey form, please contact Anne at 856-3017, or e-mail agallagher@wcpss.net to request one.

Thank you for your participation.

Training Dates

Confined Spaces/ Lockout Tag-out
Feb. 20
8 a.m. - 2 p.m.
Atlantic Avenue, Rm. 102

Fall Protection
Feb. 27
8 a.m. - 2 p.m.
Commons Bldg.

OSHA 10 Hour (1910)
Mar. 6, 12:30 - 5 p.m.
Mar. 7, 8 a.m. - 2 p.m.
Commons Bldg.

First Aid/CPR
Mar. 21
8:30 a.m. - 4 p.m.
Red Cross Facility

First Aid/CPR
Mar. 22
8:30 a.m. - 4 p.m.
Red Cross Facility

HAZCOM
Apr. 18
8 a.m. - 12 Noon
Commons Bldg.

Stairways and Ladders
Apr. 24
8 - 9 a.m.
Commons Bldg.

Confined Spaces/ Lockout Tag-out
May 3
8 a.m. - 2 p.m.
Commons Bldg.

OSHA 10 Hour (1926)
May 22
8 a.m. - 12 Noon
May 24
12:30 - 5 p.m.
Commons Bldg.

To register, please contact Malinda Ferrell at 856-8078, or e-mail, mwferrell@wcpss.net.

Ways to Save Energy Dollars
· Turn off lights whenever you leave a room.
· Keep exterior windows and doors closed when the HVAC system is operating.
· Turn off computers and all other equipment at the end of the day.
· Draw blinds or drapes during the hottest part of the day and at the end of the day.
· Make sure vents, thermostats, and sensors are not blocked by drapes or furniture.
· Don't use hot water when cold will do.
· Report temperature problems to your administration immediately.

Employee Recognition and Awards Reception
April 3
2 - 5 p.m.
Commons Bldg.

Stay Informed

Subscribe to the Auxiliary Adviser and stay informed of important issues and events in the Auxiliary Services Division. To subscribe, e-mail kwood@wcpss.net, with SUBSCRIBE in the subject line. The newsletter will be e-mailed to you on a monthly basis.

If you do not wish to subscribe, you can also find the Adviser on the Tao bulletin board for auxiliary services. If you have any questions or need assistance, please contact Kristin Wood at 856-8036.

Auxiliary Services Division
Vision
Providing Services That Power Education

Mission Statement
Provide quality facilities and support services to ensure safe, healthy, inviting and optimal learning environments.

Goals
1) Recruit and retain qualified employees
2) Secure funding to provide quality facilities and support services
3) Provide a safe and comfortable working environment