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WCPSS--Board of Education

OPEN SESSION


CALL TO ORDER - 3 P.M.


QUORUM DETERMINATION


PLEDGE OF ALLEGIANCE


INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA


INFORMATION ITEMS


1. LEARNING TEAMS/ PROFESSIONAL LEARNING COMMUNITIES

A learning team/professional learning community is made up of members who regularly
collaborate toward continued improvement in meeting student needs. Using data,
professional experience, and best practice, the team works toward realizing a shared
vision for a better learning environment. Learning Team Steering Committee Members
will present district-wide examples of learning teams that are leading to improvements in
systems and informing practices that support Learning and Teaching. Fiscal
Implications: None. Recommendation for Action: Presented for information.

2. UNDERSTANDING CHANGES IN READING TESTS

In 2007-2008, new End of Grade tests were implemented by the North Carolina
Department of Public Instruction. In October 2008, the State Board of Education set
new cut scores for the reading tests, with the effect that many more tests will be scored in
Levels I and II (below proficient). On November 6, 2008, the State Board will review
and release the scores for individual schools and districts. This presentation will review
how WCPSS educators were prepared for the new test during the 2007-2008 school year
and how the new test scores will impact work in the 2008-2009 school year. Fiscal
Implications: None. Recommendation for Action: This is presented for information
only.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


APPROVAL OF MEETING MINUTES

September 9, 2008-Student Achievement Committee Meeting Minutes
October 21, 2008-Committee of the Whole Meeting Minutes

FINANCE


1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Apex Middle School and Apex High School. Fiscal
Implications: These authorization forms are required for bank records. Recommendation
for Action: Approval of Authorization Forms.

2. IBM GLOBAL SERVICES STATEMENT OF WORK

IBM has been providing services on and off since December 2006 to develop a Data
Repository and Delivery System (DRDS) and then assist WCPSS in transitioning that
into a Data Warehouse. The overall goal of the project is to create an easily accessible
centralized information repository (Data Warehouse) rather than WCPSS staff
continuing to pull data from multiple, unlinked legacy systems. By creating an
enterprise-wide Data Warehouse, stakeholders will have access to key performance
indicators as well as key standard reports thus allowing a measure of their progress
and informing decisions as the district works towards meeting its aggressive goals.
This phase of the project includes installation of DataBlocs Abacus software, specific
training for Evaluation & Research staff as well as documentation outlining a set of
business requirements for the next development phase to expand the scope of the Data
Warehouse. Services related to this Statement of Work will begin in November 2008
and will be completed in March 2009. Total fixed price for engagement is
$350,000.00. Fixed price includes $335,000.00 for services and $15,000 for purchase
of DataBlocs software license. Fiscal Implications: Total amount of contract is
$350,000.00. Funding for contracted services was planned for and is available in the
Technology Services 2008-09 operating budget request. Recommendation for Action:
Staff is requesting Board approval of statement of work.

3. ANNUAL RENEWAL OF ORACLE TECHNICAL SUPPORT AND


PRODUCT UPDATES

Original purchase of Oracle business applications was approved by the Board in
November 1998 following a resolution approved by the County Commissioners. The first
three years of technical support were financed over a three-year term. Beginning with the
fourth year of support, renewal has been carried to the Board annually for approval.
Current service contract is a consolidated quote which will extend support through
November 15, 2009 on all licensed items which were previously spread across three
service contracts. Support consists of updates and patches as well as telephone and other
support services. Last year's renewal fee exclusive of taxes was $539,469.24 but did not
include additional HR and Payroll licenses purchased in 2007 which carried prepaid
support through November 2008. This year's renewal fee exclusive of taxes is
$577,484.95. Fiscal Implications: Total amount including tax to renew support is
$603,494.95. Funding for contracted services was planned for and is available in the
Technology Services 2008-09 operating budget request. Recommendation for Action:
Staff is requesting Board approval of renewal.

4. GIFTS TO THE SYSTEM

Seventy-nine gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $31,540. Fiscal Implications: Not applicable.
Recommendation for Action: No action is required.

FACILITIES


1. PARKING LEASE AGREEMENT: MORAVIAN CHURCH IN AMERICA,


SOUTHERN PROVINCE (LACY ELEMENTARY)

As a result of the renovations at Lacy Elementary School, there is a need for additional parking, located off-site, for teachers and staff for the 2008/2009 Traditional Calendar school year. Terms have been reached with The Moravian Church for the Board to lease nine (9) parking spaces located on church grounds for the use of the teachers and staff of Lacy Elementary between the hours of 7:00 AM to 4:00 PM, Monday through Friday. In exchange, the Church requests the privilege of using nine (9) parking spaces located on the grounds of Lacy Elementary during non-school hours which are defined as daily after 6:00 PM, weekends, holidays, staff vacation days, and during school breaks including spring, summer and winter breaks. The term of the proposed lease expires June 12, 2009. The proposed parking lease agreement will not interfere with the Wake County Public School's present or future use of the property. A copy of the proposed Reciprocal Parking Lease Agreement is attached. Fiscal implications: none. Recommendation for action: Staff requests Board approval.

STUDENT ACHIEVEMENT


1. EAST GARNER MAGNET MIDDLE SCHOOL TRIP TO CHINA

Students participating will be representative of grades 6 through 8.
Approximately 18 students and 3 chaperones will participate.
All students are invited to participate. The only criteria/requirement to participate is to be a current student at East Garner Magnet Middle School.
Students will depart from RDU on Monday, June 15 and return on Friday, June 26, 2009. No school days will be missed for this trip.
This trip is directly tied to the IB philosophy at our school as well as the curriculum throughout all three grade levels.
Fiscal Implications: The total cost per student including all airport fees and taxes as well
as the 3-day extension will be approximately $3,224.00. This cost covers all breakfasts
and dinners on tour as well as transportation, full-time tour director, city tours, and
admittance into all the sites. To help make the trip affordable for those who may not be
able to afford it, we will be working with the PTSA fundraiser and seeking financial
assistance through a variety of grants and scholarship funds. Recommendation for
Action: This item is recommended for consent.

2. CONTRACT WITH TE21 FOR PROFESSIONAL DEVELOPMENT AND


COACHING

We are contracting with TE21 to provide training, job-embedded professional
development, coaching, teacher sharing sessions, and implementation support for
Academy of Reading (31 schools) and Academy of Math (six schools). These resources
serve students with foundational issues in reading or math. Fiscal Implications: Funding
is available in the Disadvantaged Student Support Funding budget in the amount of
$198,000 to pay the cost of these services. Recommendation for Action: Board approval
is requested.

3. AMENDMENT ONE TO PUBLIC CONSULTING GROUP, INC.

Our current contract with Public Consulting Group, Inc. (PCG) is being amended from
$125,000.00 to $170,000.00 to cover the cost of both the Medicaid administrative
outreach and fee for services programs. The Wake County Public School System has
contracted with PCG for the past ten (10) years for the provision of Medicaid billing
processes that are compliant with state and federal regulations. Fiscal Implications:
Funding in the amount of $45,000.00 is available in the Special Education Services'
budget to pay for the additional costs of these services. Recommendation for Action:
Board approval is requested.

4. GRANT PROPOSALS

Competitive (#002809): Fuquay-Varina Women's Club / Individual Schools.
Competitive (#002909): eInstruction Technology Grant / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

5. TEACHSCAPE PROFESSIONAL SERVICES- DATA COLLECTION TO


INFORM CLASSROOM INSTRUCTION

Training, licenses, support and materials for classroom walkthrough used for data
collection.

Through brief classroom visits, using research-based tools and data collection
software on a handheld device, instructional leaders can quickly collect data about
critical instructional practices. Reflective discussions on the classroom walkthrough
data lead to action planning, which guides instruction and classroom practice.
Classroom observational data reveals patterns of practice. Instructional leaders use this
data to direct coaching efforts, provide professional development opportunities for
individuals or groups of teachers, and suggest professional learning for the whole
school. Classroom walkthrough training is for school level instructional leaders. Fiscal
Implications: This contract totals $234,390.00, but broken down by:

2008 - $94,825.00


2009 - $77,565.00


2010 - $62,000.00

Recommendation for Action: Board approval is requested.

HUMAN RESOURCES


1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS


FACILITIES


1. CALENDAR CHANGES FOR LEESVILLE MIDDLE SCHOOL, BAUCOM


ELEMENTARY, AND GREEN HOPE ELEMENTARY

At the Committee of the Whole meeting on Tuesday, October 7, 2008, the Board of
Education voted to direct staff to phase out the magnet program at Daniels Middle
School. At the Board of Education Meeting on Tuesday, October 21, 2008, Magnet
Program staff presented a phase-out plan for the Daniels Middle School magnet program
which included no new magnet applications for the 2009-2010 school year and continued
enrollment for existing students through 2010-2011 school year.
The Board of Education also voted to change Baucom Elementary to a traditional
calendar for the 2009-2010 school year and to change Green Hope Elementary to a
traditional calendar when Alston Ridge Elementary opens, which is currently planned for
the 2010-2011 school year. The purpose of these changes is to provide more traditional
calendar seats in the western area of the county as the opening of new schools makes
such changes possible. Fiscal Implications: Annual operating costs for Leesville Middle
will increase but the capital cost of 12 additional mobile or modular classrooms will be
avoided. Annual operating costs for Baucom Elementary and Green Hope Elementary
will decrease. Recommendation for Action: Staff is presenting for Board approval.

STUDENT ACHIEVEMENT


1. DESIGNATION OF BRENTWOOD ELEMENTARY SCHOOL AND SMITH


ELEMENTARY SCHOOL AS MAGNET SCHOOLS; PHASE OUT


PLAN FOR DANIELS MIDDLE SCHOOL MAGNET PROGRAM

On September 4, 2008, the Board of Education decided to implement magnet programs
at Smith Elementary and Brentwood Elementary. These schools will accept applications
in February 2009 for their first year of magnet implementation in the 2009-2010 school
year. On October 7, the Board decided to remove the magnet program from Daniels
Middle School. Fiscal Implications: To be determined. Recommendation for Action:
Staff is requesting Board approval.

RECOGNITION


SPOTLIGHT ON STUDENTS - 6 P.M.

Nineteen students will be recognized as Spotlight on Students award

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).
ACTION ITEMS- Cont'd

HUMAN RESOURCES


1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.