WCPSS--Board of Education
CALL TO ORDER - 3 P.M.
PLEDGE OF ALLEGIANCE
INFORMATIONChair's CommentsSuperintendents Comments
APPROVAL OF MEETING AGENDA
1. LEARNING TEAMS/ PROFESSIONAL LEARNING COMMUNITIES A learning team/professional learning community is made up of members who regularly collaborate toward continued improvement in meeting student needs. Using data, professional experience, and best practice, the team works toward realizing a shared vision for a better learning environment. Learning Team Steering Committee Members will present district-wide examples of learning teams that are leading to improvements in systems and informing practices that support Learning and Teaching. Fiscal Implications: None. Recommendation for Action: Presented for information.
2. UNDERSTANDING CHANGES IN READING TESTS In 2007-2008, new End of Grade tests were implemented by the North Carolina Department of Public Instruction. In October 2008, the State Board of Education set new cut scores for the reading tests, with the effect that many more tests will be scored in Levels I and II (below proficient). On November 6, 2008, the State Board will review and release the scores for individual schools and districts. This presentation will review how WCPSS educators were prepared for the new test during the 2007-2008 school year and how the new test scores will impact work in the 2008-2009 school year. Fiscal Implications: None. Recommendation for Action: This is presented for information only.
PUBLIC COMMENT - 4 P.M.Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
APPROVAL OF MEETING MINUTESSeptember 9, 2008-Student Achievement Committee Meeting MinutesOctober 21, 2008-Committee of the Whole Meeting Minutes
1. AUTHORIZATION FORMS These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Apex Middle School and Apex High School. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.
2. IBM GLOBAL SERVICES STATEMENT OF WORK IBM has been providing services on and off since December 2006 to develop a Data Repository and Delivery System (DRDS) and then assist WCPSS in transitioning that into a Data Warehouse. The overall goal of the project is to create an easily accessible centralized information repository (Data Warehouse) rather than WCPSS staff continuing to pull data from multiple, unlinked legacy systems. By creating an enterprise-wide Data Warehouse, stakeholders will have access to key performance indicators as well as key standard reports thus allowing a measure of their progress and informing decisions as the district works towards meeting its aggressive goals. This phase of the project includes installation of DataBlocs Abacus software, specific training for Evaluation & Research staff as well as documentation outlining a set of business requirements for the next development phase to expand the scope of the Data Warehouse. Services related to this Statement of Work will begin in November 2008 and will be completed in March 2009. Total fixed price for engagement is $350,000.00. Fixed price includes $335,000.00 for services and $15,000 for purchase of DataBlocs software license. Fiscal Implications: Total amount of contract is $350,000.00. Funding for contracted services was planned for and is available in the Technology Services 2008-09 operating budget request. Recommendation for Action: Staff is requesting Board approval of statement of work.
3. ANNUAL RENEWAL OF ORACLE TECHNICAL SUPPORT AND
PRODUCT UPDATES Original purchase of Oracle business applications was approved by the Board in November 1998 following a resolution approved by the County Commissioners. The first three years of technical support were financed over a three-year term. Beginning with the fourth year of support, renewal has been carried to the Board annually for approval. Current service contract is a consolidated quote which will extend support through November 15, 2009 on all licensed items which were previously spread across three service contracts. Support consists of updates and patches as well as telephone and other support services. Last year's renewal fee exclusive of taxes was $539,469.24 but did not include additional HR and Payroll licenses purchased in 2007 which carried prepaid support through November 2008. This year's renewal fee exclusive of taxes is $577,484.95. Fiscal Implications: Total amount including tax to renew support is $603,494.95. Funding for contracted services was planned for and is available in the Technology Services 2008-09 operating budget request. Recommendation for Action: Staff is requesting Board approval of renewal.
4. GIFTS TO THE SYSTEM Seventy-nine gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $31,540. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.
1. PARKING LEASE AGREEMENT: MORAVIAN CHURCH IN AMERICA,
SOUTHERN PROVINCE (LACY ELEMENTARY)As a result of the renovations at Lacy Elementary School, there is a need for additional parking, located off-site, for teachers and staff for the 2008/2009 Traditional Calendar school year. Terms have been reached with The Moravian Church for the Board to lease nine (9) parking spaces located on church grounds for the use of the teachers and staff of Lacy Elementary between the hours of 7:00 AM to 4:00 PM, Monday through Friday. In exchange, the Church requests the privilege of using nine (9) parking spaces located on the grounds of Lacy Elementary during non-school hours which are defined as daily after 6:00 PM, weekends, holidays, staff vacation days, and during school breaks including spring, summer and winter breaks. The term of the proposed lease expires June 12, 2009. The proposed parking lease agreement will not interfere with the Wake County Public School's present or future use of the property. A copy of the proposed Reciprocal Parking Lease Agreement is attached. Fiscal implications: none. Recommendation for action: Staff requests Board approval.
1. EAST GARNER MAGNET MIDDLE SCHOOL TRIP TO CHINAStudents participating will be representative of grades 6 through 8.Approximately 18 students and 3 chaperones will participate.All students are invited to participate. The only criteria/requirement to participate is to be a current student at East Garner Magnet Middle School.Students will depart from RDU on Monday, June 15 and return on Friday, June 26, 2009. No school days will be missed for this trip.This trip is directly tied to the IB philosophy at our school as well as the curriculum throughout all three grade levels.Fiscal Implications: The total cost per student including all airport fees and taxes as well as the 3-day extension will be approximately $3,224.00. This cost covers all breakfasts and dinners on tour as well as transportation, full-time tour director, city tours, and admittance into all the sites. To help make the trip affordable for those who may not be able to afford it, we will be working with the PTSA fundraiser and seeking financial assistance through a variety of grants and scholarship funds. Recommendation for Action: This item is recommended for consent.
2. CONTRACT WITH TE21 FOR PROFESSIONAL DEVELOPMENT AND
COACHING We are contracting with TE21 to provide training, job-embedded professional development, coaching, teacher sharing sessions, and implementation support for Academy of Reading (31 schools) and Academy of Math (six schools). These resources serve students with foundational issues in reading or math. Fiscal Implications: Funding is available in the Disadvantaged Student Support Funding budget in the amount of $198,000 to pay the cost of these services. Recommendation for Action: Board approval is requested.
3. AMENDMENT ONE TO PUBLIC CONSULTING GROUP, INC. Our current contract with Public Consulting Group, Inc. (PCG) is being amended from $125,000.00 to $170,000.00 to cover the cost of both the Medicaid administrative outreach and fee for services programs. The Wake County Public School System has contracted with PCG for the past ten (10) years for the provision of Medicaid billing processes that are compliant with state and federal regulations. Fiscal Implications: Funding in the amount of $45,000.00 is available in the Special Education Services' budget to pay for the additional costs of these services. Recommendation for Action: Board approval is requested.
4. GRANT PROPOSALSCompetitive (#002809): Fuquay-Varina Women's Club / Individual Schools.Competitive (#002909): eInstruction Technology Grant / Individual Schools. Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.
5. TEACHSCAPE PROFESSIONAL SERVICES- DATA COLLECTION TO
INFORM CLASSROOM INSTRUCTION Training, licenses, support and materials for classroom walkthrough used for data collection.
Through brief classroom visits, using research-based tools and data collection software on a handheld device, instructional leaders can quickly collect data about critical instructional practices. Reflective discussions on the classroom walkthrough data lead to action planning, which guides instruction and classroom practice. Classroom observational data reveals patterns of practice. Instructional leaders use this data to direct coaching efforts, provide professional development opportunities for individuals or groups of teachers, and suggest professional learning for the whole school. Classroom walkthrough training is for school level instructional leaders. Fiscal Implications: This contract totals $234,390.00, but broken down by:
2008 - $94,825.00
2009 - $77,565.00
2010 - $62,000.00 Recommendation for Action: Board approval is requested.
1. RECOMMENDATIONS FOR EMPLOYMENT a. Professional b. Support
BOARD ADVISORY COUNCIL NOMINATIONSThis represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
1. CALENDAR CHANGES FOR LEESVILLE MIDDLE SCHOOL, BAUCOM
ELEMENTARY, AND GREEN HOPE ELEMENTARY At the Committee of the Whole meeting on Tuesday, October 7, 2008, the Board of Education voted to direct staff to phase out the magnet program at Daniels Middle School. At the Board of Education Meeting on Tuesday, October 21, 2008, Magnet Program staff presented a phase-out plan for the Daniels Middle School magnet program which included no new magnet applications for the 2009-2010 school year and continued enrollment for existing students through 2010-2011 school year. The Board of Education also voted to change Baucom Elementary to a traditional calendar for the 2009-2010 school year and to change Green Hope Elementary to a traditional calendar when Alston Ridge Elementary opens, which is currently planned for the 2010-2011 school year. The purpose of these changes is to provide more traditional calendar seats in the western area of the county as the opening of new schools makes such changes possible. Fiscal Implications: Annual operating costs for Leesville Middle will increase but the capital cost of 12 additional mobile or modular classrooms will be avoided. Annual operating costs for Baucom Elementary and Green Hope Elementary will decrease. Recommendation for Action: Staff is presenting for Board approval.
1. DESIGNATION OF BRENTWOOD ELEMENTARY SCHOOL AND SMITH
ELEMENTARY SCHOOL AS MAGNET SCHOOLS; PHASE OUT
PLAN FOR DANIELS MIDDLE SCHOOL MAGNET PROGRAM On September 4, 2008, the Board of Education decided to implement magnet programs at Smith Elementary and Brentwood Elementary. These schools will accept applications in February 2009 for their first year of magnet implementation in the 2009-2010 school year. On October 7, the Board decided to remove the magnet program from Daniels Middle School. Fiscal Implications: To be determined. Recommendation for Action: Staff is requesting Board approval.
SPOTLIGHT ON STUDENTS - 6 P.M.Nineteen students will be recognized as Spotlight on Students award
CLOSED SESSIONTo consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).ACTION ITEMS- Cont'd
1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
ADJOURNMENTMeetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.