WCPSS--Board of Education
1. CALL TO ORDER
2. QUORUM DETERMINATION
3. PLEDGE OF ALLEGIANCE
4. INFORMATION Chair's Comments Superintendent's Comments
5. APPROVAL OF MEETING AGENDA
6. STUDENT ACHIEMENT RESULTS, SCHOOL YEAR 2009-2010 In July 2010, Mr. Margiotta requested that Dr. Hargens provide student achievement information for School Year 2009-10. Specifically he requested End of Grade and End of Course results, showing the gains and losses by grade level for every Wake County School. Student achievement data have been verified by the NC Department of Public Instruction. This information item will provide the information requested by the Board Chairman. Fiscal Implications: None. Recommendation for Action: This item is presented for information.
PUBLIC COMMENT - 4 P.M.Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
7. APPROVAL OF MEETING MINUTES June 8, 2010-Student Assignment Committee Meeting Minutes June 22, 2010-Facilities Committee Meeting Minutes July 15, 2010-Closed Session Meeting Minutes July 20, 2010-Committee of the Whole Meeting Minutes August 2, 2010-Closed Session Meeting Minutes
8. AUTHORIZATON FORMS These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Rolesville Elementary and Wake Forest Rolesville High. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.
9. REPORT OF ADMINISTRATION APPROVED CONTRACTS The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for June 2010. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.
10. GIFTS TO THE SYSTEM One hundred and seventy seven gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $191,066. Fiscal Implications: Not Applicable. Recommendation for Action: No Action is Required.
11. RENEWAL OF EMC MAINTENANCE AND SUPPORT OF HARDWARE
AND SOFTWARE PRODUCTS EMC hardware and associated software were purchased in 2004. Included in the purchase price was three years of prepaid maintenance and support coverage. This three year term expired July 1, 2008. Maintenance and support coverage has been renewed annually since then. Cost in 2008-09 was low because a hardware upgrade was being considered and some of the usual maintenance fees were deferred based on the expectation of a purchase. Due to fiscal constraints, new hardware was not purchased. Therefore last year's fee of $187,586.80 was high because it included a portion of the fee from the prior year. This year's initial renewal fee of $152,087.64 was reduced $20,481.34 to $131,606.30 after several items not in use were requested to be dropped from coverage. Fiscal Implications: Amount of support renewal is $131,606.30. Funding for contracted services was identified and planned for in the Technology Services 2010-11 operating budget request. Recommendation for Action: Staff is requesting Board approval of renewal.
12. RENEWAL OF NOVELL SCHOOL LICENSE AGREEMENT WCPSS utilizes a network operating system licensed under a renewable School License Agreement with Novell, Inc. This software is one of our basic requirements in providing network access throughout the district. This year's enrollment fee remained $2.25 per license and is based on the number of students enrolled at schools still running Novell. As schools are converted to Microsoft Server 2008, the number of Novell licenses required will decrease. Last year the license fee was $240,750. This year the fee is $190,791, a reduction of $49,959. Renewal will run through July 2011. Fiscal Implications: Total amount of renewal is $190,791. Funding for contracted services is available in the PRC 15 funds utilized by Technology Services. Recommendation for Action: Staff is requesting Board approval of renewal.
13. OPTION FOR ACQUISITION OF EASEMENT: BELLSOUTH TELECOMMUNICATIONS, INC., d/b/a AT&T NORTH CAROLINA
(MIDDLE CREEK ELEMENTARY) BellSouth Telecommunications, Inc., d/b/a AT&T North Carolina ("AT&T") is interested in acquiring a permanent utility easement upon the Middle Creek Elementary campus to accommodate installation and maintenance of communications equipment and associated systems as AT&T deems necessary in the conduct of its business. To secure permission to conduct due diligence surveys and tests to determine if the site would in fact be a suitable location for a permanent utility easement, and to finalize the terms of the easement acquisition in advance, AT&T seeks to enter an Option for Acquisition of Easement (Option) in exchange for token consideration of one dollar ($1.00). The term of the Option is 90 days from the date of execution. The proposed utility easement area is approximately 1,000 square feet and is located in the southeast corner of the school site near the intersection of West Lake Road and Middle Creek Park Avenue. If AT&T finds the location suitable and exercises the Option, AT&T will compensate the Board in the amount of $5,000 for the conveyance of the permanent utility easement. The proposed utility easement will not substantially interfere with the present or future use of the property. A copy of the Option for Acquisition of Easement, which includes as exhibits the proposed Deed of Easement and drawing depicting the easement location, is attached. Staff requests that Board grant the Option for Acquisition of Easement and the proposed permanent utility easement conveyance. Fiscal implications: None, unless and until the Option is exercised, at which time AT&T will compensate the Wake County Board of Education in the amount of $5,000 for the utility easement. Recommendation for action: Board approval is requested.
14. REVISION OF POLICY 6520 - STUDENT GRIEVANCES Revision: Second Reading At First Reading on July 20, 2010, staff presented proposed changes to Policy 6520 to bring it into alignment with Policies 7105, Use of School Transportation Services, and 7125, School Bus Routing and Stops. The Policy Committee on June 9, 2010, and the Committee of the Whole on June 15, 2010, reviewed and recommended approval of the changes. Fiscal implications: None. Recommendation for action: Board approval is recommended.
15. REVISION OF POLICY 2334/3034/4034/6434 - REGISTERED SEX
OFFENDERS Second Reading At First Reading on July 20, 2010, staff presented proposed changes to Policy 2334/3034/4034/6434 pertaining to Section E: Contractual Personnel. The Policy Committee on June 24, 2010, and the Committee of the Whole on July 20, 2010, reviewed and recommended approval of the changes. Fiscal implications: None. Recommendation for action: Board approval is recommended.
16. REVISION OF POLICY 2570 - NAMING OF SCHOOLS Revision: Second Reading At First Reading on July 20, 2010, staff presented proposed changes to Policy 2570. The Policy Committee on June 24, 2010, and the Committee of the Whole on July 20, 2010, reviewed and recommended approval of the changes. Fiscal Implications: None. Recommendation for action: Board approval is recommended.17. CHANGE ORDER NO. CM-20 and CM-21: EAST WAKE HIGH Board approval is requested for Change Order No. CM-20 to the joint venture of Heery International and D.H. Griffin Construction Company, for their Construction Management at Risk (CMAR) contract for the Renovations and Additions Project at East Wake High. This change order, a reduction in the amount of $1,418,315.68, provides final reconciliation of the remaining construction manager contingency, unused general conditions, contract savings, and allowances. The CMAR contracts allow for unused construction manager contingency funds to be credited to the construction manager as follows: 40% for meeting substantial completion; 20% for meeting final completion; and 40% for meeting specific performance measures. This construction manager met substantial and final completion, and met 93% of the performance measures. The attachments show how the unused construction manager contingency was calculated, the process for evaluation of their performance, and other key criteria about this contract. Board approval is also requested for Change Order No. CM-21, a reduction in the amount of $11,383.67, to adjust the percentage charged to overhead and profit on previous change orders. This change order will complete this contract. The final Guaranteed Maximum Price for this contract is $20,786,893.99. Fiscal implications: Funding is available from the total project budget of $23,835,536 of which $125,000 is from PLAN 2004 Start-Up, $21,167,067 is from CIP 2006, and $302,797 is from CIP 2006 Offsite Improvements. An additional $2,240,672 is also from PLAN 2004 per Board approval on August 21, 2007. Recommendation for action: Board approval is requested.
18. RESOLUTION: CIP 2006 REALLOCATIONS TO FUND STARTUP DESIGN Additional CIP 2006 funds can not be appropriated to fund upcoming projects until the County's next general obligation bond sale. As a result, funds from current project savings must be reallocated to fund additional appropriations for projects currently not funded. This resolution requests a reallocation of $2,400,000 from six CIP 2006 projects with savings. Staff recommends that these funds be used for start-up design on E-20 (north Raleigh), Scotts Ridge Elementary (Apex E-32), and M-8 (northwest Raleigh). These three schools were approved at the Committee of the Whole on July 20, 2010. Contracts for the designers and construction managers for these projects will be brought to a future Board meeting for approval. A future reallocation from Reserve will be needed at the completion of design to fund construction. Pending the results of the new assignment plan, design will be completed for two of these three schools. Fiscal Implications: Savings of $2,400,000 from six projects are available for reallocation within CIP 2006. Recommendation for action: Board approval is requested.
19. EQUIPMENT PURCHASE WITH GIFT FUNDS: APEX ELEMENTARY In 1991 the Board accepted a gift from an anonymous donor of 6.261 acres located at McGregor Park, Cary, North Carolina. The terms of the gift required that the net proceeds from the sale be used for the capital needs of Apex Elementary. Real Estate Services handled the surplus property sale and a Special Anonymous Gift Fund was established in 1999 which accrues interest annually. Apex Elementary School's most recent use of the fund was in 2009 when $66,551.81 was used for the purchase of equipment to enhance and update the school's current technology educational program. Apex Elementary is now requesting $78,136.45 for the purchase of seventeen (17) ACTIVboard with Fixed or Adjustable Mount Multimedia Bundles and other additional electronic educational equipment as shown on the attached document. Fiscal implications: Disbursement of approximately $78,136.45 from the Anonymous Gift Fund/Appropriated Funds, with a balance of $104,048.17, will leave a balance of $25,911.72. Recommendation for action: Board approval is requested.
20. DESIGN CONSULTANT AGREEMENT: H-6 HIGH New property has been purchased for the new high school (H-6) to be built southeast of Rolesville. The prototype design for this school has been completed under another contract, but now the design must be adapted to the new location. In order for the design costs for the new site to be more transparent, staff recommends that a new contract with the designer, Cherry Huffman Architects, PA, be awarded and the current contract be closed with a deductive change order. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The current project budget is $74,153,251 (for a 2010 opening), of which $1,000,000 is from PLAN 2004 Start-Up,$72,255,556 from CIP 2006, and $897,695 from Offsite (Public) Improvements.
Approximately $5,600,000 of additional funding will be needed to pay for offsite improvements, site adaption to the new site, and opening in 2013. The additional money will be requested in the spring of 2011 after the design of the site adaption is completed. The total project budget includes proposed compensation for the design consultant of $2,156,656 for the new contract. A deductive change order, in the amount of $1,054,489, will be executed to close the current contract. Recommendation for action: Board approval is requested.
21. GRANT PROPOSALSCompetitive (#001311): NC General Assembly, NC Department of Public Instruction, Dropout Prevention Grant / Individual Schools.Competitive (#001411): Fender Music Foundation / Individual Schools.Competitive (#001511): General Mills Foodservice, National Dairy Council, School Breakfast Grant / Individual Schools.Competitive (#001611): Lowe's Toolbox for Education / Individual Schools.Competitive (#001711): LEGO Children's Fund / Individual Schools.Competitive (#001811): NC Zoo, Keepers in the Classroom Program Grant / Individual Schools.Competitive (#001911): Knights of Columbus, Operation Lamb / Individual Schools.Competitive (#002011): Cary Jaycees, Teacher's Grant / Individual Schools.Competitive (#002111): Ezra Jack Keats Foundation / Individual Schools.Competitive (#002211): Digital Wish / Individual Schools.Competitive (#002311): Barbara Bush Foundation, Family Literacy Grant / Individual Schools.Competitive (#002411): Captain Planet Foundation, Captain Planet Grant / Individual Schools.Competitive (#002511): DonorsChoose / Individual Schools.Competitive (#002611): North Carolina Electric Cooperatives, Bright Ideas Grant Program / Individual Schools.Competitive (#002711): Wake Electric Membership Corporation, Classroom Technology Grant Program / Individual Schools.Competitive (#002811): The Dreyer's Foundation / Individual Schools.Collaborative (#002911): Oak Foundation, Learning Differences Programme / Central Services.Competitive (#003011): Kids In Need Foundation, Kids In Need Grant / Individual Schools.Competitive (#003111): Kohl's Corporation, Kohl's Cares Grant / Individual Schools. Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.
22. REVISION FOR POLICY 2110, JOB DESCRIPTION OF THE
SUPERINTENDENT Revision: Second Reading The Policy Committee discussed Board Policy 2110, Job Description of the Superintendent, at the June 24 Policy Committee meeting. The Policy Committee requested for the item to be added to the July 20, 2010 Committee of the Whole agenda for further discussion by the entire Board. As a result, the policy changes were approved as a first reading at the July 20, 2010 Board of Education meeting.
23. BOARD POLICY 3233: ACTION PLANS RECOMMENDED CHANGES Revised Second Reading This policy was reviewed by the Policy Committee on June 24, 2010 and the Committee of the Whole on July 20, 2010. It also was presented to the Board for a first reading at its July 20, 2010 meeting. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
24. RECOMMENDATIONS FOR EMPLOYMENT a. Professional b. Support c. Contract Central Services Administrators
25. 2010-2011 SALARY SCHEDULES Certified and noncertified employees are not provided any salary increases for the 2010- 2011 school year. Employees moving up one step on the salary schedule will receive the same monthly or hourly amount in 2010-2011 as they received in 2009-2010. These salary schedules have been prepared in a manner consistent with legislation passed in the 2010 session of the North Carolina General Assembly. Additionally, the following are in effect for 2010-2011: 1). Certified employees who were at the highest step of the 2009-2010 salary schedule will not receive a top of the scale bonus. 2). Substitute teacher rates remain at 2009-2010 school year levels. 3). No ABC bonus payments will be made in the fall of 2010 from meeting or exceeding test goals in the 2009-2010 school year. 4). No bonus leave provisions are included with the 2010-2011 budget. Fiscal Implications: The salary schedules for 2010-2011 do not provide any salary increases, and do not increase state, local or federal expenditures. Recommendation for Action: Please approve as presented.
26. REQUEST FOR LEAVE(S)
27. BOARD ADVISORY COUNCIL NOMINATIONS This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
28. ADOPTION OF THE 2010-2011 ANNUAL BALANCED BUDGET
RESOLUTION The 2010-11 budget resolution provides the legal document necessary for auditors to see the beginning budget for the school system. The auditors will review the budget resolution and compare it to the July 1, 2010 budget on Oracle to verify our starting point for the year. Any revisions to the budget after July 1 are reported to the board of education monthly. There may be changes to the budget based on actions approved by the Board of Education during the year. These would also be processed upon approval, and the resulting entry included in the monthly summaries. Additional information is attached. Fiscal Implications: To establish the Adopted Budget for the Wake County Public School System for 2010-2011. The budget resolution includes county appropriation revenue for the operating budget of $313,503,224 as approved by the Wake County Commissioners. Recommendation for Action: To approve the annual budget resolution for fiscal year 2010-2011 in accordance with G.S. 115C-425, 115C-426, 115C-432, and 115C-433.
29. REDUCTION IN FORCE As a result of the economic downturn, the Wake County Public School System has faced significant budget reductions from the period beginning December 2008 through June 30, 2010. The 2010-11 Budget adopted by the State of North Carolina includes a further reduction of $ 1.2 million of funding for the Wake County Public School System Transportation Department. Based upon a detailed review of the Transportation Department operations, and additional budget reductions required by reduced state funding, a recommendation for a reduction in force of 6 non-certified Transportation Department positions is being made per Board Policy 4430. Fiscal Implications: A reduction in salary and benefits costs for the WCPSS Transportation Department. Recommendation for Action: Board approval for authority of reduction in force is requested.
30. NAMING OF THE SANDERSON HIGH SCHOOL ATHLETIC FIELD IN
HONOR OF ROBERT CATAPANO The Sanderson High School faculty, Athletic Booster Club, and Parent-Teacher Association have recommended that the school's athletic field be named "Catapano Field", in honor of Mr. Robert Catapano. Mr. Catapano began his service to Wake county Public School System as a teacher at Martin Middle School in 1973, and in 1977 transferred to Sanderson High School. He retired in 2004 and returned to continue his service on a half-time basis as athletic director and math teacher. More detailed background information is provided in the attached letter. In accordance with Board of Education policy 2571, it is appropriate to rename the athletic field in honor of Robert Catapano, in recognition of his extraordinary service to the community and to students of Wake County. Fiscal implications: The cost of any plaque or sign will be funded from private sources. Recommendation for action: Board approval is requested
31. ACADEMICALLY INTELLECTUALLY GIFTED PROGRAM PLAN Article 9B (N. C. G. S. 115C-150.5) provides a state definition for Academically or Intellectually Gifted (AIG) students and requires local education agencies (LEA) to develop three-year AIG local plans with specific components, to be approved by local school boards and subsequently sent to the State Board of Education and Department of Public Instruction (DPI) for review and comment. Article 9B is the current legislation mandating identification and services for gifted education K-12 in North Carolina. The NC AIG Program Standards (adopted by the State Board of Education, July 2009) serve as a statewide framework and guide LEAs to develop, coordinate and implement thoughtful and comprehensive AIG programs. The NC AIG Program Standards encompass six principle standards with accompanying practices. The revised AIG Program Plan for 2010-2013 has been developed with feedback from stakeholders to address the needs of gifted students and align with state standards. Fiscal Implications: None Recommendation for Action: Board approval is requested.
32. POLICY 5530: PROMOTION AND INTERVENTION Revised: First Reading The Promotion and Intervention Policy, Policy 5530, originally adopted January 21,1980.It was last revised on July 15, 2008. ISD staff reviewed the policy and is Proposing changes to the policy. Fiscal Implications: None. Recommendation for Action: This item is presented for first reading.
33. DEFINITION OF LONG-TERM SUSPENSIONBoard of Education Policy 6530 states that a long-term suspension is removal from theschool system for the remainder of the school year. A district level professional learning team (PLT) has developed several recommendations to be considered over the course of the next two years. Some of these recommendations can be implemented for the 2010-11 school year including this recommendation to redefine long term suspension.Under Board policy and/or state law, there are mandatory penalties for students in grades 6-12 for certain serious violations of the Student Code of Conduct. While these mandatory penalties generally do not apply to elementary students, the principal has the discretion to recommend a long-term suspension as appropriate for serious infractions by students in grades K-5. Policies may be modified on a case-by-case basis to conform to the procedures established for the discipline of students with disabilities.Staff recommends that the definition of a long-term suspension be changed to: a long-term suspension exceeds 10 school days but does not exceed 180 school days.Fiscal Implications: There will be some minimal cost for amending the booklet defining Due Process Procedures for student suspension recommendations exceeding ten days. Future cost of providing alternative options for students will be determined by staff.Recommendation for Action: Board approval is requested.
34. REVISION FOR POLICY 1300, BOARD MEETINGS Second Reading On July 20, 2010, the Board of Education discussed changes for the 2010-2011 meeting calendar at Committee of the Whole. As a result of the requested changes, the Board approved changes to Policy 1300, Board Meetings, as a first reading on July 20, 2010.
35. REPEAL POLICY 1340, BOARD STANDING COMMITTEES On July 20, 2010, the Board of Education discussed changes for the meeting calendar at Committee of the While. As a result of the requested changes, the Board approved changes to Policy 1300, Board Meetings, as a first reading on July 20, 2010. As a part of this change, Standing Committees would be impacted requiring that the Board repeal Policy 1340, Board Standing Committees.
36. ADOPTION OF THE 2010-2011 BOARD OF EDUCATION MEETING
CALENDAR Board policy 1300 states that the Board of Education will adopt a schedule of regular meetings at the beginning of each school year. In addition, the schedule of regular meetings shall be posted for public information.
CLOSEDTo consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.To consult with an attorney employed or retained by the Board in order preserve the attorney-client privilege between the attorney and the Board.
ACTION ITEMS CONT'D
37. RECOMMENDATION FOR ADMINSTRATIVE APPOINTMENT(S)
38. ADMINISTRATIVE TRANSFER(S)
39. RECOMMENDATION FOR REDUCTION IN FORCE,
ADJOURNMENT Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.