WCPSS--Board of Education
1. CALL TO ORDER2. QUORUM DETERMINATION - Already Established3. PLEDGE OF ALLEGIANCE - Already Established
4. APPROVAL OF MEETING AGENDA
PUBLIC COMMENT - 6:05 P.M.Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
5. AUTHORIZATION FORMS These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Southeast Raleigh High. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.
6. LEASE AGREEMENT: VANGUARD MODULAR BUILDING SYSTEMS ANNUAL
LEASE Staff recommends approval of lease payments to Vanguard Modular Building Systems, totaling $756,780 for the period July 1, 2011 through June 30, 2012, in accordance with the Master Lease Agreement approved by the Board of Education on March 7, 2006. The lease payments are for 18 buildings at 13 campuses (ten 8-classroom units, six 6-classroom units, and two 4-classroom units). Fiscal Implications: Funding is available in the capital outlay portion of the operating budget for 2011-2012. Recommendation for Action: Board approval is requested.
7. LEASE AGREEMENT: M/SPACE HOLDINGS ANNUAL LEASE Staff recommends approval of lease payments to M/Space Holdings, LLC, totaling $195,120 for the period July 1, 2011 through June 30, 2012, in accordance with the Master Lease Agreement approved by the Board of Education on August 22, 2006. The lease payments are for 4 eight-classroom buildings at three campuses. Fiscal Implications: Funding is available in the capital outlay portion of the operating budget for 2011-2012. Recommendation for Action: Board approval is requested.
8. LEASE AGREEMENT: MODULAR SPACE CORPORATION ANNUAL LEASE Staff recommends approval of lease payments to Modular Space Corporation, totaling $239,604 for the period July 1, 2011 through June 30, 2012, in accordance with the Master Lease Agreement approved by the Board of Education on May 1, 2007. The lease payments are for 80 buildings at 32 campuses (1 six-classroom unit, 2 two-classroom units, 2 multipurpose units, 3 restroom units, and 72 single units). Fiscal Implications: Funding is available in the capital outlay portion of the operating budget for 2011-2012. Recommendation for Action: Board approval is requested.
9. RECOMMENDATION FOR EMPLOYMENT 1. Professional 2. Support 3. Contract Central Services Administrators
10. ADOPTION OF THE 2011-2012 ANNUAL BALANCED BUDGET RESOLUTION State statute requires the Wake County Public School System to adopt a budget resolution prior to the beginning of the fiscal year on July 1. The 2011-2012 budget resolution provides the legal document necessary for auditors to see the beginning budget for the school system. The auditors will review the budget resolution and compare it to the July 1, 2011 budget on Oracle to verify our starting point for the year. Any revisions to the budget after July 1 are reported to the board of education monthly. There may be changes to the budget based on actions approved by the Board of Education during the year. These would also be processed upon approval, and the resulting entry included in the monthly summaries. Additional information is attached. Fiscal Implications: To establish the Adopted Budget for the Wake County Public School System for 2011-2012. The budget resolution includes county appropriation revenue for the operating budget of $314,411,592 as approved by the Wake County Commissioners. Recommendation for Action: To approve the annual budget resolution for fiscal year 2011-2012 in accordance with G.S. 115C-425, 115C-426, 115C-432, and 115C-433.
11. INTERLOCAL AGREEMENT REGARDING PROVISION OF LEGAL SERVICES Wake County and the Wake County Public School System (WCPSS) have discussed entering into an Interlocal Agreement for legal representation of WCPSS in the areas of workers' compensation and real estate closure. Wake County will provide specified legal services to WCPSS in these areas as defined by the Agreement. Details of the legal services provided and all related terms of the Interlocal Agreement are included within the attached document. Fiscal Implications: An anticipated reduction in expenditures for the Wake County Public School System. Recommendation for Action: Board approval is requested.
12. REVISIONS/AMENDMENTS TO POLICIES RELATED TO SPECIFIC POLICIES
WITHIN THE 6000 SERIES
BOARD POLICY 6300, 6400, 6410, 6420, 6424, 6425, 6426, 6427, 6429, 6440, 6445, 6447, 6450, 6500, 6530, 6536- Revised, First Reading 6405, New, First Reading and 6405, New, First Reading The proposal to amend/revise current Code of Conduct, Discipline, and Due Process policies was brought to the Board September 7, 2011. We understand out-of-school suspensions can play an important role in helping keep schools safe and orderly. However, suspensions can have a profound negative impact on students. Proposed policy revisions will eliminate mandatory suspensions, except where required by law; should reduce the frequency and length of suspensions in general; all with the goal of keeping students in school, improving academic performance, and increasing graduation rates. Additionally, these changes will provide principals with the tools they need to keep schools safe and to administer discipline fairly and consistently. These proposed revisions were presented for discussion/feedback to the Professional Learning Team: Alternative to Suspensions, ED Task Force, Superintendent Leadership Team, Division of Principals and Assistant Principals. Additional changes align policies with most recent changes in state law. All revisions were reviewed and approved by Ann Majestic, Tharrington Smith. Fiscal Implications: One time translation services fee, conversation of database fee, and potential cost for administrative training. Allocation of two conference rooms to use daily for centralized hearings and the potential of additional staff (hearing officer/panel members). Recommendation for Action: Staff is requesting Board approval of First Reading and waiver of Second Reading.
13. CHANGES TO BELL SCHEDULES FOR 2011-2012 SCHOOL YEAR The Board established the bell times for the 2011-12 school year on March 1, 2011. However, the current State budget proposal includes the addition of five school days for 2011-12. Because of the difficulty in adding five days to the year-round calendar, the Superintendent intends to request a waiver from the Department of Public Instruction to permit Wake County Public School System to increase the length of each school day, in lieu of adding five days to the calendar. The attached spread sheet lists the proposed revised bell schedule for 2011-12, to be effective on the first day of school. The revised schedule increases the school day by ten minutes. In the event that the final State budget does not include the additional days, the bell schedules will revert to the times approved in March. In the event the days are included in the budget, but DPI denies the wavier, staff will propose an alternate school schedule. Fiscal Implications: The addition of five school days would increase transportation costs by about $500,000. The addition of time to each school day will not affect the cost of transportation. Recommendation for Action: Approval of the revised bell schedules for 2011-12 is recommended.
14. APPROVAL OF TRAINING HOURS FOR BOARD RETREAT Board Policy 1610, BOARD MEMBER OPPORTUNITIES FOR DEVELOPMENT, states that, "Each board member will fulfill the legal requirements to receive a minimum of twelve (12) clock hours of training between July 1 and June 30 annually." The Wake County Board of Education held a Board Retreat on Saturday, June 18th. The topics included areas in which Board members can receive credit; however, the Board must approve the activity. If the Board approves this activity, each Board member will receive eight (8) clock hours of training. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
15. APPROVAL OF TRAINING HOURS RELATED TO NCDPI SUPERINTENDENT'S
EVALUATION PROCESS Board Policy 1610, BOARD MEMBER OPPORTUNITIES FOR DEVELOPMENT, states that, "Each board member will fulfill the legal requirements to receive a minimum of twelve (12) clock hours of training between July 1 and June 30 annually." The Board of Education held training on June 21st. The topic included an area where Board members can receive credit; however, the Board must approve the activity. If the Board approves this activity, Board members can receive two (2) clock hours of training. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
CLOSED SESSIONTo consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
ACTION ITEMS CONT'D
16. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
17. ADMINISTRATIVE TRANSFER(S)
ADJOURNMENT Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.