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WCPSS--Board of Education

OPEN SESSION


1. CALL TO ORDER


2. QUORUM DETERMINATION - Already Established

3. PLEDGE OF ALLEGIANCE - Already Established

4. APPROVAL OF MEETING AGENDA


PUBLIC COMMENT - 6:05 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


FINANCE


5. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Southeast Raleigh High. Fiscal Implications: These authorization forms are
required for bank records. Recommendation for Action: Approval of Authorization Forms.

FACILITIES


6. LEASE AGREEMENT: VANGUARD MODULAR BUILDING SYSTEMS ANNUAL


LEASE

Staff recommends approval of lease payments to Vanguard Modular Building Systems, totaling
$756,780 for the period July 1, 2011 through June 30, 2012, in accordance with the Master Lease
Agreement approved by the Board of Education on March 7, 2006. The lease payments are for 18
buildings at 13 campuses (ten 8-classroom units, six 6-classroom units, and two 4-classroom units).
Fiscal Implications: Funding is available in the capital outlay portion of the operating budget for
2011-2012. Recommendation for Action: Board approval is requested.

7. LEASE AGREEMENT: M/SPACE HOLDINGS ANNUAL LEASE

Staff recommends approval of lease payments to M/Space Holdings, LLC, totaling $195,120 for the
period July 1, 2011 through June 30, 2012, in accordance with the Master Lease Agreement approved
by the Board of Education on August 22, 2006. The lease payments are for 4 eight-classroom
buildings at three campuses. Fiscal Implications: Funding is available in the capital outlay portion of
the operating budget for 2011-2012. Recommendation for Action: Board approval is requested.

8. LEASE AGREEMENT: MODULAR SPACE CORPORATION ANNUAL LEASE

Staff recommends approval of lease payments to Modular Space Corporation, totaling $239,604 for
the period July 1, 2011 through June 30, 2012, in accordance with the Master Lease Agreement
approved by the Board of Education on May 1, 2007. The lease payments are for 80 buildings at 32
campuses (1 six-classroom unit, 2 two-classroom units, 2 multipurpose units, 3 restroom units, and 72
single units). Fiscal Implications: Funding is available in the capital outlay portion of the operating
budget for 2011-2012. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES


9. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrators

ACTION ITEMS


FINANCE


10. ADOPTION OF THE 2011-2012 ANNUAL BALANCED BUDGET RESOLUTION

State statute requires the Wake County Public School System to adopt a budget resolution prior to
the beginning of the fiscal year on July 1. The 2011-2012 budget resolution provides the legal
document necessary for auditors to see the beginning budget for the school system. The auditors
will review the budget resolution and compare it to the July 1, 2011 budget on Oracle to verify our
starting point for the year. Any revisions to the budget after July 1 are reported to the board of
education monthly. There may be changes to the budget based on actions approved by the Board of
Education during the year. These would also be processed upon approval, and the resulting entry
included in the monthly summaries. Additional information is attached. Fiscal Implications: To
establish the Adopted Budget for the Wake County Public School System for 2011-2012. The
budget resolution includes county appropriation revenue for the operating budget of $314,411,592
as approved by the Wake County Commissioners. Recommendation for Action: To approve the
annual budget resolution for fiscal year 2011-2012 in accordance with G.S. 115C-425, 115C-426,
115C-432, and 115C-433.

11. INTERLOCAL AGREEMENT REGARDING PROVISION OF LEGAL SERVICES

Wake County and the Wake County Public School System (WCPSS) have discussed entering into an
Interlocal Agreement for legal representation of WCPSS in the areas of workers' compensation and
real estate closure. Wake County will provide specified legal services to WCPSS in these areas as
defined by the Agreement. Details of the legal services provided and all related terms of the
Interlocal Agreement are included within the attached document. Fiscal Implications: An
anticipated reduction in expenditures for the Wake County Public School System. Recommendation
for Action: Board approval is requested.

POLICY


12. REVISIONS/AMENDMENTS TO POLICIES RELATED TO SPECIFIC POLICIES


WITHIN THE 6000 SERIES


BOARD POLICY 6300, 6400, 6410, 6420, 6424, 6425, 6426, 6427, 6429, 6440, 6445, 6447, 6450,

6500, 6530, 6536- Revised, First Reading
6405, New, First Reading and 6405, New, First Reading
The proposal to amend/revise current Code of Conduct, Discipline, and Due Process policies was
brought to the Board September 7, 2011. We understand out-of-school suspensions can play an
important role in helping keep schools safe and orderly. However, suspensions can have a profound
negative impact on students. Proposed policy revisions will eliminate mandatory suspensions,
except where required by law; should reduce the frequency and length of suspensions in general; all
with the goal of keeping students in school, improving academic performance, and increasing
graduation rates. Additionally, these changes will provide principals with the tools they need to keep
schools safe and to administer discipline fairly and consistently. These proposed revisions were
presented for discussion/feedback to the Professional Learning Team: Alternative to Suspensions,
ED Task Force, Superintendent Leadership Team, Division of Principals and Assistant Principals.
Additional changes align policies with most recent changes in state law. All revisions were reviewed
and approved by Ann Majestic, Tharrington Smith. Fiscal Implications: One time translation
services fee, conversation of database fee, and potential cost for administrative training. Allocation
of two conference rooms to use daily for centralized hearings and the potential of additional staff
(hearing officer/panel members). Recommendation for Action: Staff is requesting Board approval
of First Reading and waiver of Second Reading.

FACILITIES


13. CHANGES TO BELL SCHEDULES FOR 2011-2012 SCHOOL YEAR

The Board established the bell times for the 2011-12 school year on March 1, 2011. However, the
current State budget proposal includes the addition of five school days for 2011-12. Because of the
difficulty in adding five days to the year-round calendar, the Superintendent intends to request a
waiver from the Department of Public Instruction to permit Wake County Public School System to
increase the length of each school day, in lieu of adding five days to the calendar. The attached
spread sheet lists the proposed revised bell schedule for 2011-12, to be effective on the first day of
school. The revised schedule increases the school day by ten minutes. In the event that the final
State budget does not include the additional days, the bell schedules will revert to the times
approved in March. In the event the days are included in the budget, but DPI denies the wavier,
staff will propose an alternate school schedule. Fiscal Implications:
The addition of five school days would increase transportation costs by about $500,000. The
addition of time to each school day will not affect the cost of transportation. Recommendation for
Action: Approval of the revised bell schedules for 2011-12 is recommended.

BOARD


14. APPROVAL OF TRAINING HOURS FOR BOARD RETREAT

Board Policy 1610, BOARD MEMBER OPPORTUNITIES FOR DEVELOPMENT, states that,
"Each board member will fulfill the legal requirements to receive a minimum of twelve (12) clock
hours of training between July 1 and June 30 annually." The Wake County Board of Education held
a Board Retreat on Saturday, June 18th. The topics included areas in which Board members can
receive credit; however, the Board must approve the activity. If the Board approves this activity,
each Board member will receive eight (8) clock hours of training. Fiscal Implications: None.
Recommendation for Action: Board approval is requested.

15. APPROVAL OF TRAINING HOURS RELATED TO NCDPI SUPERINTENDENT'S


EVALUATION PROCESS

Board Policy 1610, BOARD MEMBER OPPORTUNITIES FOR DEVELOPMENT, states that,
"Each board member will fulfill the legal requirements to receive a minimum of twelve (12) clock
hours of training between July 1 and June 30 annually." The Board of Education held training on
June 21st. The topic included an area where Board members can receive credit; however, the Board
must approve the activity. If the Board approves this activity, Board members can receive two (2)
clock hours of training. Fiscal Implications: None. Recommendation for Action: Board approval
is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D


HUMAN RESOURCES


16. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


17. ADMINISTRATIVE TRANSFER(S)


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.