WCPSS--Board of Education
1. CALL TO ORDER
2. QUORUM DETERMINATION
3.PLEDGE OF ALLEGIANCE
4.INFORMATION Chair's Comments Superintendent's Comments Board Members' Comments
5. APPROVAL OF MEETING AGENDA
PUBLIC COMMENT - 6 P.M.Citizens who sign up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
6. N.C. DPI TECHNOLOGY PLAN - WCPSS The North Carolina Department of Public Instruction requires all LEA's to submit a two year technology plan in support of state-wide strategic priorities and goals. Staff will provide a high level review of the 2012-14 plan. Fiscal Implications: No additional funding is provided by the state in support of this plan. Savings: N/A. Recommendation for Action: Staff is sharing this item as information.
APPROVAL OF MEETING MINUTES7. February 21, 2012-Board of Education Meeting Minutes - Recognition April 11, 2012-Joint Board of Education & County Commissioners Meeting Minutes
8. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2012-2013 This contract will be made with the Town of Cary to provide school resource officers at each of the high schools located within the city. The following is a list of the schools:
Cary High SchoolMiddle Creek High School Green Hope High SchoolPanther Creek High School Fiscal Implications: Funding for this contract, in the amount of $151,352.00 ($37,838.00 per school), is available through At-Risk fund 69 for the 2012-2013 school year. Recommendation for Action: Staff is requesting Board approval.
9. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2012-2013 This contract will be made with the City of Raleigh to provide school resource officers at each of the following high schools: Athens Drive High SchoolMillbrook High School Broughton High SchoolSanderson High School Enloe High SchoolSoutheast Raleigh High School Longview/Phillips High SchoolWakefield High School Leesville High School Fiscal Implications: Funding for this contract, in the amount of $340,542.00 ($37,838.00 per school), is available through At-Risk fund 69 for the 2012-2013 school year. Recommendation for Action: Board approval is requested.
10. REPORT OF ADMINISTRATION APPROVED CONTRACTS The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for March 2012. Fiscal Implications: Not Applicable. Savings: Not Applicable. Recommendation for Action: Not Applicable.
11. GIFTS TO THE SYSTEM One hundred and thirty one gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $65,124. Fiscal Implications: One hundred and thirty one gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $65,124. Savings: Not Applicable. Recommendation for Action: No Action is Required.
12. AUDIT COMMITTEE / SELECTION OF AUDIT COMMITTEE MEMBERS In 2006-2007, the Board of Education established an Audit Committee to assist in the selection process of an independent audit firm and to review the annual financial audit including the audit findings and recommendations. Policy 8810 establishes criteria for the selection of the Committee members and the term of service. The Board received a list of nominees for the Committee and reviewed the candidates in preparation for the selection of the members. Fiscal Implications: None. Savings: N/A. Recommendation for Action: Selection of new Audit Committee members by the Board of Education.
13. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012 To report changes in the budget resolutions resulting from transactions processed during March, 2012. Fiscal Implications: Adjust State Public School Fund- $191,278 Adjust Local Current Expense Fund+ $17,847 Adjust Federal Grants Fund - State- $49,172 Adjust Capital Outlay Fund+$20,320,741 Adjust Multiple Enterprise Fund+$34,049 Adjust Direct Grants Fund-$4,849 Adjust Specific Revenue Fund + $ 0
Net Changes + $ 20,127,338 Savings: Not Applicable. Recommendation for Action: No action. In accordance with Budget Resolution, administration is reporting changes in appropriations.
14. POTENTIAL CHANGES IN LOCAL EXPENDITURES 2011-2012 To report potential changes in local expenditures for 2011-2012 as of March 31. Fiscal Implications: Potential adjustments within the local budget. Finance reports transactions transferring budget between accounts to the Board of Education with all Budget Amendments and Transfers monthly. Savings: Not Applicable. Recommendation for Action: No action. Administration is reporting potential changes in local expenditures.
15. CHANGE ORDER 2: ST TECH, INC. SERVICES AGREEMENT On September 6, 2011 the Board awarded an agreement to ST Tech, Inc. to serve as a preferred vendor for Technology Services. Initial amount encumbered to cover existing contracted resources provided by ST Tech through September 30, 2012 was $178,200. Change Order 1 was processed in December 2011 to add $57,600. Additional funding was needed to cover additional contract personnel being utilized through ST Tech on the Department of Public Instruction (DPI) initiative to replace the current BUD System. It has been determined that additional time is needed to complete tasks related to this project. Therefore Change Order 2 is being executed to add $49,100. Fiscal Implications: Total amount of change order is $49,100. Funding for contracted services is available in the current Technology Services operating budget. Up to $95,000 in ARRA funds will be received from DPI to offset costs of contract staff for BUD System replacement project. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of change order.
16. BIDS: HOLLY SPRINGS HIGH MODULAR ADDITION Bids were received on April 18, 2012 for connecting and installing all services (power, water, sewer, data, and ADA access) and interior fit-up for an eight-classroom modular unit at Holly Springs High. The lease for the modular unit was previously approved by the Board on March 6, 2012. Staff and Ross/Deckard Architects, PA, recommend award of the single prime contract to C. Blake Lewis, Inc., in the amount of $199,072. Fiscal Implications: Funding for the setup of the unit is available from the total project budget of $12,518,625, all of which is from the CIP 2006 Ninth Grade Center budget. Savings: Not applicable. Recommendation for Action: Board approval is requested.
17. BIDS: ATHENS DRIVE HIGH MODULAR ADDITION Bids were received on April 19, 2012 for transporting and installing all services (power, water, sewer, data, and ADA access) and interior fit-up for an eight-classroom modular unit at Athens Drive High. This modular unit will be relocated from Wendell Middle. Staff and Ross/Deckard Architects, PA, recommend award of the single-prime contract to Beau Chene Company, LLC, in the amount of $330,500. Fiscal Implications: Funding for the setup of the unit is available from the total project budget of $12,518,625, all of which is from the CIP 2006 Ninth Grade Center budget. Savings: Not applicable. Recommendation for Action: Board approval is requested.
18. BIDS: HILBURN DRIVE ACADEMY MODULAR PURCHASE Bids were received on April 24, 2012 for the purchase of a new modular unit at Hilburn Drive Academy. This unit will include classroom, lab, and locker room space to accommodate the academy program. Staff and Gurel Architecture, Inc., recommend award of the single-prime contract to M Space Holdings, LLC, in the amount of $701,210. Fiscal Implications: Funding is available from the total budget of $2,709,046 for CIP 2006 Program Facility Conversions. Savings: Not applicable. Recommendation for Action: Board approval is requested.
19. DESIGNER SELECTION AND AGREEMENTS: PROFESSIONAL SERVICES
PACKAGE 12-A In accordance with the designer selection procedures adopted by the Wake County Board of Education, the selection committee hereby recommends that the Board select firms in accordance with the attached recommendation summaries for the indefinite delivery service agreements for: Mobile Classrooms; Capital Projects less than $1,000,000; Civil Engineering; Traffic Engineering; Geotechnical, Material Testing and Environmental Consulting; Environmental Design; Roof Consulting; Landscape Architecture; Mechanical and Electrical Engineering; Surveying; and Streams and Wetland; all of which comprise Professional Services Package 12-A. The selected firms will execute the appropriate form of agreement, as approved by the Board's attorney. These agreements are for work beginning July 1, 2012 through June 30, 2014. Fiscal Implications: Negotiations for the actual fee will be done on an individual project basis and funded by the specific project. Savings: Not Applicable. Recommendation for Action: Board approval is requested.
20. CONTRACT 12-759 BETWEEN WAKE COUNTY SMART START, INC. AND
WAKE COUNTY PUBLIC SCHOOL SYSTEM Project Enlightenment is receiving funds from Wake County Smart Start to provide Conscious Discipline training for childcare teachers and administrators. Project Enlightenment will provide three 2.5 hour workshops and one 5 hour workshop. Fiscal Implications: This is a revenue contract in the amount of $5,607.03. No Wake County Public School System funds are required. Recommendation for Action: Board approval is
21. SUMMER LEADERSHIP INSTITUTE AT CENTENNIAL CAMPUS
LEADERSHIP AND TECHNOLOGY MAGNET MIDDLE SCHOOLCentennial Campus Magnet Middle Scholl (CCMMS) wants to continue to offer its yearly leadership institute from June 25-29, 2012 on the school's campus.Lunch will be provided dailyTransportation will not be provided to and from the Institute program. Transportation will be provided for Institute activities.Current and rising 6th grade students gain the necessary tools to become effective leaders in the school, community, and world.Activities will include: Technology instruction, team building activities, keynote and small session leadership speakers, and daily physical activity through leadership games. Fiscal Implications: The cost for student participants would be $185.00 for the week or $350.00 for two siblings. Scholarships will be available through Fund 6. Lunch will be provided daily. Transportation will not be provided. The program will be staffed by CCMMS teachers who will be funded through the school's revenue from institute fees. Savings: N/A. Recommendation for Action: Board approval is requested.
22. ENLOE HIGH SCHOLL TRIP TO JAPAN - TOKYO, TOHOKU, KYOTO,
KANSAI, AND KOBE 23 students from Enloe's Japanese classes will participate with 2 chaperones.No school will be missed as the trip is during Summer Break. Students will depart from RDU on Sunday, July 18, 2012 and return on Saturday, July 21, 2012.During this trip students will represent Enloe High School, as they learn about the Great East Japan Earthquake of March 2011 and the recovery effort, promote friendship with the youth of Japan, participate in community service, and experience Japanese culture through the Kizuana Project.Enloe agrees in exchange to host 23 students and 2 chaperone from Japan for 4 days and 3 nights during the 2012-13 academic year. Fiscal Implications: None to WCPSS or the students (except for passport fees). The Laurasian Institution, in partnership with the Japanese Foundation Center for Global Partnership, is providing a fully funded two-week study tour to Japan. Savings: N/A. Recommendation for Action: Board approval is requested.
23. BOARD POLICY 6860: CO-CURRICULAR ACTIVITIES AND ATHLETICS Revised; Second ReadingBoard Policy 6860 on Co-Curricular Activities and Athletics is amended to define participating in athletics.Policy 6860 N on Co-Curricular Activities and Athletics is amended due to changes made by the North Carolina High School Athletic Association in relation to Hot Weather Guidelines and Lightning Safety. Fiscal Implications: None. Savings: N/A. Recommendation for Action: Board approval is requested.
24. RECOMMENDATION FOR EMPLOYMENT A. Professional B. Support
25. REQUEST FOR LEAVE(S)
26. CRIMINAL RECORD CHECKS CONTRACT In order to facilitate a safe learning and working environment for students and employees, the Human Resources Department runs criminal record checks on employment applicants in accordance with the rules and regulations of the Fair Credit Reporting Act. The Human Resources Department also manages the Volunteer Services System. Thus, criminal record checks will be run on volunteer applicants in the school system. Fiscal Implications: $200,000.00 from contract services budget. Budget is available. Savings: N/A. Recommendation for Action: Board approval is requested.
27. APPROVAL OF THE BOARD OF EDUCATION'S PROPOSED BUDGET, 2012-2013 The Superintendent's Proposed Budget for 2012-13 was presented to the Board on March 6, 2012. Subsequent to this, the Board has held a Public Hearing on the Budget, asked questions and received staff responses on the Budget, and conducted three work-sessions to discuss potential changes to the Proposed Budget. The Board must submit its Proposed Budget for 2012-13 to the Wake County Board of Commissioners no later than May 15, 2012. Fiscal Implications: The Board of Education's Proposed Budget for fiscal 2012-2013 requests $323,190,913 from Wake County. This represents a 2.8% increase from 2011-12 funding.Savings: N/A Recommendation for Action: Board of Education's approval of the Proposed Budget including a budget request from the County Commissioners for 2012-13 of $323,190,913.
28. STUDENT ASSIGNMENT PLAN STAFF RECOMMENDATION FOR PLAN
MODIFICATION Based on review of the results from the choice selection rounds, staff recommends a one year delay of the opening of Abbotts Creek Elementary. Fiscal Implications: By not opening Abbott's Creek for the 2012-2013 year there will be a reduction of $274,875 in local operating budget requirements. Savings: N/A. Recommendation for Action: Board approval is requested.
CLOSED SESSIONTo consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
ACTION ITEMS CONT'D
29. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
30. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)
31. RECOMMENDATION FOR CONTRACT RENEWALS/ NEW CONTRACTS
32. CAREER STATUS ELIGIBILITY
ADJOURNMENT Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.