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WCPSS--Board of Education

OPEN SESSION


1. CALL TO ORDER


2. QUORUM DETERMINATION


3. PLEDGE OF ALLEGIANCE


4. APPROVAL OF MEETING AGENDA


RECOGNITION ITEM


SPOTLIGHT ON STUDENTS

One student will be recognized as a Spotlight on Students award winner. Fiscal Implications: None. Recommendation for Action: Presented for recognition.

5. INFORMATION

Chair's Comments
Superintendent's Comments

PUBLIC HEARING OF THE SUPERINTENDENT'S PROPOSED BUDGET -6:15 P.M.

Citizens who sign up to address the 2011-2012 Superintendent's Proposed Budget will be called on in priority
order. Each individual will be allowed two minutes for remarks.

PUBLIC COMMENT - IMMEDIATELY FOLLOWING THE PUBLIC HEARING

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


6. APPROVAL OF MEETING MINUTES

December 15, 2009-Board of Education Meeting Minutes
October 14, 2010-Superintendent Search Committee Meeting Minutes
December 7, 2010-Board of Education Meeting Minutes
January 4, 2011-Board of Education Meeting Minutes
February 1, 2011-Swearing-In Ceremony Meeting Minutes
February 8, 2011-Facilities Committee Meeting Minutes
March 1, 2011-Committee of the Whole Meeting Minutes
March 15, 2011-Recognition Board Meeting Minutes

FINANCE


7. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for February 2011. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

8. GIFTS TO THE SYSTEM

One hundred and thirty seven gifts have been donated to the Wake County Public School System.
The approximate value of the gifts is $83,976. Fiscal Implications: Not Applicable
Recommendation for Action: No Action is Required.

9. BUDGET AMENDMENTS AND TRANSFERS, 2010-2011

To report changes in the budget resolutions resulting from transactions processed during February,
2011. Fiscal Implications:
Adjust State Public School Fund+ $1,011,275
Adjust Local Current Expense Fund+ $298
Adjust Federal Grants Fund - State+ $34,094
Adjust Capital Outlay Fund+$0
Adjust Multiple Enterprise Fund+$17,984
Adjust Direct Grants Fund+$4,728
Adjust Other Restricted Fund+$0

Net Changes+$1,068,379
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.

FACILITIES


10. JOINT USE AGREEMENT: CARY ELEMENTARY SCHOOL PARKING AREA

In August 2003, the Board of Education conveyed approximately 1.9 acres of land containing the
former Cary Elementary School building to the Town of Cary ("Town"). The Town has completed
and approved plans for the renovation of the former school for use as the Cary Community Arts
Center and will require access to WCPSS property to effect improvements and for parking use. Board
and Town staffs, the school's principal, and consultants have collaborated to analyze the impact to
Board property and to the operation of Cary Elementary School and have identified solutions that
will minimize any adverse impacts and limit liability to the extent reasonably possible. The terms of
the Joint Use Agreement implementing these solutions include the Board's granting the necessary
access and use of the existing carpool lane and staff parking area. In exchange the Town shall
provide all road markings, striping, and signs necessary for the operation of the carpool drop-off area
and the associated maintenance. Town will be responsible for the proper demolition of the old house
located on Board property in order to construct 10 new side street parking spaces and enlarge the
existing Stormwater Best Management Practices (BMP) along Faculty Avenue as required. Town
shall also construct 17 additional parking spaces and new BMP within the staff parking as required
for the additional impervious surface. Additional light fixtures and the associated utility costs for the
larger parking areas will be the responsibility of the Town. A copy of the Joint Use Agreement
depicting the areas is attached. Fiscal Implications: None. The Town of Cary will fund all
construction both on and off of school property. Recommendation for Action: Board approval is
requested.

11. BIDS: KNIGHTDALE ELEMENTARY HVAC RENOVATIONS

Bids were received on February 23, 2011, for the HVAC Renovations Project at Knightdale
Elementary School. This project will replace selected HVAC equipment. Staff and RMF
Engineering, Inc., recommend award of the single-prime contract to WATCO Corporation, in the
amount of $279,922. Fiscal Implications: Funding is available from the total project budget of
$74,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. Recommendation for
Action: Board approval is requested.

12. BIDS: BRENTWOOD ELEMENTARY HVAC RENOVATIONS

Bids were received on January 25, 2011, for the HVAC Renovations Project at Brentwood
Elementary. This project will replace windows in the 1972 building and selected HVAC equipment
throughout the campus. Staff and Dewberry & Davis, Inc., recommend award of the single-prime
contract to Harrod & Associates Constructors, Inc., in the amount of $1,738,000. Fiscal
Implications: Funding is available from the total project budget of $74,813,687 for CIP 2006 Life
Cycle Replacement of Building Components. Recommendation for Action: Board approval is
requested.

13. BIDS: ZEBULON MIDDLE HVAC RENOVATIONS

Bids were received on March 9, 2011, for the HVAC Renovations Project at Zebulon Middle
School. Staff and Cheatham and Associates, P.A., recommend award of the single-prime contract to
Bar Construction Company, Inc., in the amount of $3,000,000. Fiscal Implications: Funding is
available from the total budget of $74,813,687 for CIP 2006 Life-Cycle Replacement of Building
Components. Recommendation for Action: Board approval is requested.

14. BIDS: WAKE FOREST-ROLESVILLE MIDDLE HVAC RENOVATIONS

Bids were received on March 8, 2011, for the HVAC Renovations Project at Wake Forest-Rolesville
Middle School. Staff and Engineered Designs, Inc., recommend award of the single-prime contract
to Comfort Systems USA (MidAtlantic), LLC, in the amount of $989,000. Fiscal Implications:
Funding is available from the total budget of $74,813,687 for CIP 2006 Life-Cycle Replacement of
Building Components. Recommendation for Action: Board approval is requested.

15. BIDS: FUQUAY-VARINA ELEMENTARY HVAC RENOVATIONS

Bids were received on February 24, 2011, for HVAC Renovations Project at Fuquay-Varina
Elementary School. Staff and Dewberry and Davis, Inc., recommend award of the single-prime
contract to Comfort Systems USA (MidAtlantic), LLC, in the amount of $491,000. Fiscal
Implications: Funding is available from the total budget of $74,813,687 for CIP 2006 Life-Cycle
Replacement of Building Components. Recommendation for Action: Board approval is requested.

16. BIDS: WEST CARY MIDDLE HVAC RENOVATIONS

Bids were received on February 18, 2011, for the HVAC Renovations Project at West Cary Middle
School. This project will replace windows in the 1965 wings and selected heating, ventilation, and
air conditioning equipment throughout the campus. Staff and Dewberry & Davis, Inc., recommend
award of the single-prime contract to Comfort Systems USA (MidAtlantic), LLC, in the amount of
$2,057,000. Fiscal Implications: Funding is available from the total budget of $74,813,687 for CIP
2006 Life-Cycle Replacement of Building Components. Recommendation for Action: Board
approval is requested.

17. BIDS: ATHENS DRIVE HIGH WINDOW REPLACEMENT

Bids were received on March 1, 2011, for the Window Replacement Project at Athens Drive High
School. Staff and Gurel Architecture, Inc., recommend award of the single-prime contract to Bar
Construction Company, Inc., in the amount of $710,000. Fiscal Implications: Funding is
available from the total budget of $74,813,687 for CIP 2006 Life-Cycle Replacement of Building
Components. Recommendation for Action: Board approval is requested.

18. CHANGE ORDER NO. 42: EAST MILLBROOK MIDDLE

Board approval is requested for Change Order No. 42 to Barnhill Contracting Company, Inc., for
their Construction Management at Risk (CMAR) contract for East Millbrook Middle School. This
change order, a reduction in the amount of $1,227,800.21, provides final reconciliation of the
remaining construction manager and architectural contingencies, and allowances. This change order
will complete this contract. The final Guaranteed Maximum Price for this contract is $22,170,642.77.
The CMAR contract allows for unused construction manager contingency funds to be credited to
the construction manager as follows: 40% for meeting substantial completion; 20% for meeting final
completion; and up to 40% of the remaining contingency amount for meeting specific performance
measures. This construction manager met substantial and final completion and met 87% of the
performance measures. This construction manager met all substantial completion dates, 6 of the 8
final completion dates, and 87% of the performance measures. The attachments show how the
unused construction manager contingency was calculated, the process for evaluation of their
performance, and other key criteria about this contract. Fiscal Implications: Funding is available
from the total project budget of $28,930,644, of which $109,089 is from Plan 2000 Start Up,
$3,470,802 from Plan 2004, and $25,350,753 from CIP 2006. Recommendation for Action: Board
approval is requested.

19. CHANGE ORDER NO. CM-25: BANKS ROAD ELEMENTARY

Board approval is requested for Change Order No. CM-25 to Barnhill Contracting Company, Inc.,
for their Construction Management at Risk (CMAR) contract for Banks Road Elementary. This
change order, in the amount of $6,452.19, provides final reconciliation of the remaining
construction manager and architectural contingency funds in addition to additional work by the
construction manager. This change order will complete this contract. The final Guaranteed
Maximum Price for this contract is $18,594,061.19. The CMAR contract allows for unused
construction manager contingency funds to be credited to the construction manager as follows:
40% for meeting substantial completion; 20% for meeting final completion; and 40% for meeting
specific performance measures. This construction manager met substantial completion, final
completion, and 92.8% of the performance measures. The attachments show how the construction
manager contingency was calculated, the process for evaluation of their performance, and other
key criteria about this contract. Fiscal Implications: Funding is available from the total project
budget of $22,284,281, of which $745,000 is from PLAN 2004, $19,986,101 from CIP 2006,
$1,169,078 from CIP 2006 Offsite (Public) Improvements, and $384,102 provided by the Town of
Fuquay-Varina and the Wake County Parks and Recreation Department for additional ball fields,
parking, and utilities for future upgrades to the park facility. Recommendation for Action: Board
approval is requested.

20. CHANGE ORDER NO 1: SCHOOL CAPACITY STUDY

Board approval is requested for Change Order No. 1 to Fanning/Howey Associates, Inc.
(Consultant), for its service contract to accomplish a capacity study for each of the 163 schools in
the WCPSS. The data generated by this study will be used by the task force charged with
developing the new student assignment process. The Consultant will complete an assessment by
comparing the actual use of each facility with its program of spaces, and will utilize an objective
process to determine overall capacity. This change order, in the amount of $53,328, is to fully fund
the Consultant's contract through finalization of the study. The Consultant had previously been
authorized to provide services to begin Phase 1 of its analysis, and evaluate progress towards the
projected total hours. This change increases the time and material contract amount from $94,582 to
$147,910. Fiscal Implications: Funding is available from the total project budget of $1,675,374 for
CIP 2006 Assessment of Existing Facilities. Recommendation for Action: Board approval is
requested.

STUDENT ACHIEVEMENT


21. AMENDMENT ONE WITH GLOBAL TRANSLATION SYSTEMS, INC.

Federal and state laws require that public school systems must take steps to ensure that the parents
of a child with a disability are afforded the opportunity to participate in developing their child's
Individualized Education Program (IEP). This includes arranging for an interpreter for parents
whose language is other than English. We contract with Global Translation Systems to provide
interpreting services for families of students with disabilities. Because of the increased number of
students whose parents speak and understand a language other than English, we are experiencing a
significant increase in the need for interpreting services this school year as compared to the 2009
2010 school year. From July 2009 through January 2010, we received 544 requests. From July 2010
through January 2011, we received 762 requests, a 40% increase. We expect this increase to
continue for the rest of this school year. Because of this increase and our requirement to provide
these services, Special Education Services is requesting to increase our contract with Global by
$95,000. Fiscal Implications: Funding in the Special Education Services' budget in the amount of
$95,000.00 is to be used to pay for these services. Recommendation for Action Board approval is
requested.

22. SELECT HIGH SCHOOLS REQUEST FOR TUITION-BASED SUMMER SCHOOL

The following high schools request permission to offer the following courses during the summer for
first-time credit: Apex High School - Honors Algebra II and Honors PreCalculus
Enloe - Honors Algebra II, Honors Geometry, Honors PreCalculusand Healthful Living
Green Hope - Honors Algebra II and Honors PreCalculus
Millbrook - Healthful Living Panther Creek - Honors Chemistry, Honors Algebra II, and Honors
PreCalculus The cost for students who elect to take the course will be $360. The dates for the
courses will be the same as the NovaNet summer school, July 5- August 9. Fiscal Implications:
There is no increase in staff or faculty costs. Tuition for students taking the above stated courses will
be utilized to fund the teacher and any instructional materials required. Recommendation for Action
Board approval is requested.

23. DRIVER EDUCATION CONTRACT RENEWAL 2011-2012

Statutory authority G.S. 20-881, 115C-216, and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services.
The N.C. Department of Transportation Allocation will fund all costs of the program for Driver Education. No local funds will be used to support this program.
Jordan Driving School (JDS) has been providing Driver Education Program Services to WCPSS since July 1, 1992.
In July 2010, a new contract with the two-year renewal option was awarded to JDS. We are completing the first year of the contract.
JDS has provided quality service to students and has cooperated regarding all program modifications.
We recommend the renewal of the contract for Driver Education Program Services to Jordan Driving School, Inc.
Fiscal Implications: Total projected contract cost is $2,140,000.00 based on 10,000 students. The
N.C. Department of Transportation Allocation will fund all costs of the program for Driver
Education, and those funds may only be used for Driver Education Program Services. No local
funds will be used to support this program. Recommendation for Action: This is presented to the
Wake County Public School System's Board of Education to approve the contract for Driver
Education with Jordan Driving School for the period of July 1, 2011 to June 30, 2012.

24. GRANT PROPOSALS

Competitive (#012011): Project Learning Tree (PLT), American Forest Foundation Grant Program / Individual Schools.
Competitive (#012111): Melinda Gray Ardia, Environmental Foundation Grants / Individual Schools.
Competitive (#012211): Annie's Homegrown, Grants for Gardens / Individual Schools.
Competitive (#012311): US Department of Education, Professional Development for Arts Educators Grant Program / Central Services.
Competitive (#012411): NC Foundation for Public School Children, Teacher Cadet Classroom Grant / Individual Schools.
Competitive (#012511): Fuquay-Varina Rotary Club, Educational Grant Program / Individual Schools.
Competitive (#012611): US Department of Education, Advanced Placement Incentive Program / Central Services.
Competitive (#012711): US Department of Education, Steppingstones of Technology Innovation for Children with Disabilities Program / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES


25. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrators

POLICY


26. REVISION TO BOARD POLICY 6410: INAPPROPRIATE STUDENT BEHAVIOR

(Second Reading)
The Policy Committee approved revisions for Policy 6410, Inappropriate Student Behavior, on
February 23, 2011 and requested for the policy to be presented at Committee of the Whole on
March 1, 2011. At the March 1, 2011 Board Meeting, the policy changes were approved as a first
reading. Recommended revisions related to Section A. Inappropriate Dress. Fiscal Implications:
None. Recommendation for Action: Board approval is requested.

ACTION ITEMS


FINANCE


27. REDUCTION IN ASSISTANT PRINCIPAL'S MONTHS OF EMPLOYMENT

As a result of the economic downturn, the Wake County Public School System has faced significant
budget reductions from the period beginning December 2008 through present. Significant
additional budget reductions will continue into the 2011-12 fiscal year. Based upon a detailed review
of the 2011-12 Budget, a recommendation for a reduction in Assistant Principal's months of
employment is being made per Board Policy 3430. Fiscal Implications: A reduction in salary and
benefits costs for the WCPSS. Recommendation for Action: Board approval for authority of
reduction in force is requested.

FACILITIES


28. CONSTRUCTION DOCUMENTS: ROLESVILLE HIGH (H6)

Staff has reviewed the construction documents and requests Board approval and authorization to
advertise for the remainder of the construction of Rolesville High School. On February 1, 2011,
the Board approved the award of a waterline extension under the Rolesville Bypass as one of the
fifty-four work packages for this project. This authorization request is for the remaining work
packages. Fiscal Implications: The current project budget is $72,735,816, of which $1,000,000 is
from PLAN 2004 Start-Up, $71,007,898 from CIP 2006, and $727,918 from Offsite (Public)
Improvements. Approximately $3,500,000 of additional funding will be needed to pay for offsite
improvements. The additional funds will be requested in the spring of 2011 after the project bids.
Recommendation for Action: Board approval is requested.

STUDENT ACHIEVEMENT


29. PURCHASE OF SUBSCRIPTIONS FOR AIMSWEB PRO READING

AIMSweb Pro Reading consists of Curriculum-Based Measurement testing materials and web-based
software to support universal screening and progress monitoring of student performance in reading
Grades K-8. The resource includes assessments, browser-based scoring options, reporting features,
progress monitoring tools, and a data management system. Fiscal Implications: This purchase
includes 75,000 one-year subscriptions for $180,000 using Disadvantaged Student Supplemental
Funding. Recommendation for Action: Requesting Board approval.

30. IQ SOURCE, INC. - BENCHMARK ASSESSMENTS AND TEACHER CUSTOM ITEM


BANK

IQ Source, Inc. will develop district benchmark assessments and teacher custom item banks for
Grades 3-8 Reading, Grades 3-8 Math, Grades 5 and 8 Science, English I, Algebra I, Biology, Civics
and Economics, and US History to be utilized within Wake County Public School System's district
assessment system. Fiscal Implications: $133,871.30. Recommendation for Action: Board
approval is requested.

31. GRANTS

New Policy. First Reading.
A new policy was developed in response to those grant programs which occur between available
opportunities to submit for Board review. Fiscal Implications: Fiscal implications vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

32. LEADERSHIP SUMMER INSTITUTE AT CENTENNIAL CAMPUS LEADERSHIP


AND TECHNOLOGY MAGNET MIDDLE SCHOOL

Centennial Campus Magnet Middle School (CCMMS) would like to offer for a third year
the "Learning and Leading with Results Summer Camp" from June 20-24, 2011 on the school's campus.
The goal is to strengthen the Center for Leadership and Technology pathway of Combs Elementary, Centennial Middle and Southeast Raleigh High School.
Current and rising 6th grade students gain the necessary tools to become effective leaders in the school, community and world.
Activities will include: team building activities, technology instruction, keynote and small session leadership speakers and daily physical activity through leadership games.
Fiscal Implications: The cost for student participants would be $185.00 for the week, or $350 for
two siblings. Scholarships will be available through Fund 6. Lunch will be provided daily.
Transportation will not be provided. The program will be staffed by CCMMS teachers who will be
funded through the school's revenue from institute fees. Recommendation for Action: Board
approval is requested.

33. SMALL ELEMENTARY SCHOOLS

Additional resources for smaller schools with significant changes in student enrollment will
provide equal access to a high quality instructional program prior to the establishment of the new
assignment plan. Fiscal Implications: $895,661 (190 MOE) from local funds. Recommendation for
Action: Board approval is requested.


CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D


HUMAN RESOURCES


34. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


35. ADMINISTRATIVE TRANSFER(S)


36. RECOMMENDTAION FOR CAREER STATUS


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.