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WCPSS--Board of Education

OPEN SESSION


1. CALL TO ORDER


2. QUORUM DETERMINATION


3. PLEDGE OF ALLEGIANCE


4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA


INFORMATION ITEMS


6. STAFF PROCESS FOR IMPLEMENTATION OF JANUARY 5, 2010


RESOLUTION ON CALENDAR CHOICES

On January 5, 2010, the Board of Education approved a resolution stating that "Beginning with the 2010-2011 school year, there will be no mandatory year-round assignments. Every effort will be made to accommodate families into the calendar of their choice, whether it is year-round or traditional, at a school within proximity of their residence." The Growth Management office will present a process for providing calendar choice (year-round or traditional) for all families. Some changes to existing application/transportation areas will be recommended. Fiscal implications: Additional costs for bus transportation are anticipated. Recommendation for action: Staff will present for information.

7. CURRICULUM MANAGEMENT QUARTERLY REPORT

The specific recommended actions in the Curriculum Management Audit Report have
served as a system wide "blueprint" for continuous improvement. The Superintendent's
Leadership Team members have direct responsibility for overseeing the implementation
of the actions. Leadership Team members serve as Performance Goal Managers or
Recommendation Managers. The action steps were placed by the Leadership Team to be
implemented over seventeen quarters. We have just completed the tenth quarter of the
seventeen-quarter implementation plan. Fiscal Implementation: None.
Recommendation for Action: For information.

8. EVALUATION OF BOARD POLICY 3610, 4510, 5040 - PROFESSIONAL


LEARNING TEAMS

This presentation will include information and details about the planned evaluation being
conducted by E&R staff of the policy. Fiscal Implications: None. Recommendation for
Action: This item is submitted for information only.

9. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Each speaker will be asked to state their name and address prior to
speaking. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS


10. APPROVAL OF MEETING MINUTES

January 5, 2010-Committee of the Whole Meeting Minutes
January 5, 2010-Board of Education Meeting Minutes
January 5, 2010-Closed Session Meeting Minutes

FINANCE


11. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for December
2009. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

12. GIFTS TO THE SYSTEM

One hundred and fifty-nine gifts have been donated to the Wake County Public School
System. The approximate value of the gifts is $50,141.00. Fiscal Implications: Not
applicable. Recommendation for Action: No action is required.

13. TW TELECOM DEDICATED INTERNET ACCESS AGREEMENT

TW Telecom currently provides 200 megabit (Mbps) ethernet Internet service to 3600
Wake Forest Road at a monthly rate of $10,368. The contract term is set to expire this
fiscal year. Due to federal requirements for application of E-rate discounts against these
services and in order to meet current application deadlines, a bid request was posted and
three legitimate vendor proposals were received. After considering all aspects of each bid,
TW Telecom was chosen to continue to provide the service. A three-year contract
beginning February 1, 2010 will be executed at a monthly recurring fee of $6,171.
Contract terms will include the non-appropriation of funds clause. Fiscal Implications:
Total amount for three years of service is $222,156. Amount required this fiscal year is
$30,855 which is less than amount previously encumbered to cover current monthly rate
through June. Amount required in 2010-11 and 2011-12 is $74,052. Remaining $43,197
would be encumbered in 2012-13. Funding for contracted services is being identified and
planned for in the Technology Services 2010-11 operating budget request.
Recommendation for Action: Staff is requesting Board approval of contract.

FACILITIES


14. RESOLUTION: QUALIFIED SCHOOL CONSTRUCTION BOND FUNDING FOR ROLESVILLE MIDDLE (M-6)

Senate Bill 754 enables North Carolina school systems to use interest-free bonds for school construction, repair, and renovation as part of the American Recovery and Reinvestment Act (ARRA). The bill provides $275,772,000 in bonding authority statewide for Qualified School Construction Bonds (QSCB). The 2009 allocation is $17,304,000 and the 2010 QSCB allocation is expected to be the same amount for a total of $34,608,000 for the Wake County Public School System. The intent is to issue the full allocation once released by the Federal government. An application must be submitted to the N. C. Department of Public Instruction for a designated project prior to the sale of bonds by the County. Staff recommends that Rolesville Middle School be the designated project and that the attached resolution be approved. Fiscal implications: The allotment of $34,608,000 in QSCB will reduce the amount of debt service that Wake County must pay on bonds issued in support of the CIP 2006 building program. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT


15. GRANT PROPOSALS

Competitive (#006710): State Library of North Carolina, Library Services and Technology Act, School Library Collection Development Grant / Individual Schools.
Competitive (#006810): Wake Education Partnership, Teacher Leadership and Professional Learning Community Grants / Individual Schools.
Competitive (#006910): Wake Education Partnership, Progress Energy Foundation, Science Education Grant / Central Services.
Competitive (#007010): Allstate Foundation, Allstate Foundation Grant / Individual Schools.
Entitlement (#007110): US Department of Education, Office of Elementary and Secondary Education, Indian Education Program / Central Services.
Competitive (#007210): American Academy of Dermatology, Shade Structure Grant Program / Individual Schools.
Collaborative (#007310): NC Department of Public Instruction, Mathematics and Science Partnerships (MSP) Program / Central Services.
Collaborative (#007410): NC Department of Crime Control and Public Safety, Governor's Crime Commission, Juvenile Justice Planning Grants / Individual Schools.
Competitive (#007510): Corporation for National & Community Service and the Microsoft Foundation, Education Northwest, Service and Technology Academic Resource Team (START) / East Garner Middle School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY


16. RESOLUTION REGARDING CALENDAR CHOICES

Second Reading.
On January 5, 2010, the Board of Education approved a resolution regarding calendar
choices. This item is being presented for a second reading. Fiscal Implications: To be
determined. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES


17. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

ACTION ITEMS


STUDENT ACHIEVEMENT


18. EDUCATIONAL RESOURCES PRESCRIPTIVE INSTRUCTION READING


AND MATHEMATICS SOFTWARE LICENSES

Prescriptive Instruction is a web-based K-5 Reading and Math program for use with
elementary students below grade level proficiency. Students complete a short assessment
activity that identifies their need for further instruction. The program then offers
automated individualized instruction, targeting the assessed student needs. Licenses allow
access to the Prescriptive Instruction software at home as well as at school. Fiscal
Implications: Funding is available in the Disadvantaged Student Supplemental Funding
budget in the amount of $110,775 to pay the cost of these software licenses.
Recommendation for Action: Staff is requesting Board approval.

POLICY


19. PROPOSED TERMS OF ENGAGEMENT FOR INTERIM SPECIAL LEGAL


COUNSEL

The Board approved authority for the Chair to negotiate a contract for interim special
legal counsel at the December 1, 2009 Board Meeting. This contract was developed on
December 31, 2009. Fiscal Implications: To be determined. Recommendation for
Action: Board approval is requested.

20. POLICY 7000: CHILD NUTRITION SERVICES

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

21. POLICY 7010: CHILD NUTRITION SERVICES RESPONSIBILITIES

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

22. POLICY 7011: DUTIES OF CHILD NUTRITION SERVICES DIRECTOR

Policy Deletion: First Reading
The content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 7000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

23. POLICY 7020: CHILD NUTRITION SERVICES DEPARTMENT STAFF

Policy Deletion: First Reading
The content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 7000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

24. POLICY 7040: CHILD NUTRITION PROGRAMS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

25. POLICY 7041: FREE AND REDUCED PRICE MEAL BENEFITS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

26. POLICY 5030: ESTABLISHMENT OF SCHOOL CALENDAR

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 5000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

27. POLICY 5032: SCHOOL DAY

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 5000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

28. POLICY 2911: MOMENT OF SILENCE

Policy Revision:: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

29. POLICY 2000: EMPLOYMENT OF ADMINISTRATORS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

30. POLICY 2010: FILING ADMINISTRATIVE POSITIONS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

31. POLICY 2020: PROTECTION OF ADMINISTRATORS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

32. POLICY 2030: CONTRACTS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

33. POLICY 2040: PROFESSIONAL GROWTH

Policy Deletion. First Reading.
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

34. POLICY 2200: ADMINISTRATIVE PERSONNEL

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

35. POLICY 2201: QUALIFICATIONS AND PERFORMANCE


RESPONSIBILITIES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

36. POLICY 2240: RECRUITMENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

37. POLICY 2250: SELECTION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

38. POLICY 2251: ASSIGNMENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

39. POLICY 2252: ORIENTATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

40. POLICY 2253: SUPERVISION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

41. POLICY 2254: EVALUATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

42. POLICY 2255: PROMOTION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

43. POLICY 2256: TENURE

Policy Deletion: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.

44. POLICY 2257: TRANSFER

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

45. POLICY 2258: SEPARATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

46. POLICY 2260: HEALTH EXAMINATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

47. POLICY 2261: TIME SCHEDULES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

48. POLICY 2262: EXPENSES FOR SYSTEM EMPLOYEES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

49. POLICY 2263: NON-SCHOOL EMPLOYMENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

50. POLICY 2264: PROFESSIONAL LEAVES OF ABSENCE

Policy Deletion: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.

51. POLICY 2265: CONFERENCES AND VISITORS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

52. POLICY 2270: SALARY

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

RECOGNITION


53. EMPLOYEE EXCELLENCE AWARD - 5 P.M.

Ten (10) employees were nominated for this month's Employee Excellence Award.
Fiscal Implications: None. Recommendation for Action: None.

54. SPOTLIGHT ON STUDENTS - 6 P.M.

Eighteen students will be recognized as Spotlight on Students award winners. Fiscal
Implications: None. Recommendation for Action: None.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 43-318.11 (a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3) due to current litigation, North Carolina Department of Transportation Turnpike Authority v. Wake County Board of Education.

ACTION ITEMS CONT'D


HUMAN RESOURCES


55. RECOMMENDATION FOR ADMINISTRATIVE APPOINTEMENT(S)


56. CAREER STATUS


57. ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.