WCPSS--Board of Education
1. CALL TO ORDER
2. QUORUM DETERMINATION
3. PLEDGE OF ALLEGIANCE
4. INFORMATION Chair's Comments Superintendent's Comments Board Members' Comments
5. APPROVAL OF MEETING AGENDA
PUBLIC COMMENT - 6 P.M.Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
6. HIGH SCHOOL SOCIAL STUDIES CURRICULUM CHANGES On April 7, 2011, the NC State Board of Education revised the State graduation requirements, Policy GCS-N-004, to increase the graduation requirement for social studies from three courses to four. This new requirement will begin with the freshmen who enter high school for the first time during 2012-13. These courses include World History, Civics and Economics, American History I: The Founding Principles, and American History II. Each high school social studies course is intended to be a stand-alone course. Thus, high school courses may be sequenced in any way a district or school determines is the best fit for the population for which they serve. There are no prerequisites for any of the high school courses for social studies; however, it is highly recommended that students successfully complete American History I: The Founding Principles prior to enrolling in the American History II course. The Academics Division recommends the following sequence of high school social studies courses: World History, American History I: The Founding Principles, American History II, and Civics and Economics. Fiscal Implications: None. Savings: None. Recommendation for Action: Information only.
APPOVAL OF MEETING MINUTES7. April 5, 2011-Board of Education Meeting Minutes April 5, 2011 -Closed Session Meeting Minutes
8. REPORT OF ADMINISTRATION APPROVED CONTRACTS The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for November 2011. Fiscal Implications: Not Applicable. Savings: Not Applicable. Recommendation for Action: Not Applicable.
9. GIFTS TO THE SYSTEM One hundred and fifty two gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $94,144. Fiscal Implications: Not Applicable. Savings: Not applicable. Recommendation for Action: No Action is Required.
10. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012 To report changes in the budget resolutions resulting from transactions processed during November, 2011. Fiscal Implications: Adjust State Public School Fund+ $19,506 Adjust Local Current Expense Fund+ $ 7,199 Adjust Federal Grants Fund - State+ $ 480,196 Adjust Capital Outlay Fund+ $ 6,553,560 Adjust Multiple Enterprise Fund - $ 17,314 Adjust Direct Grants Fund+ $ 560,921 Adjust Specific Revenue Fund+ $ 0 Net Changes+ $ 7,604,068 Savings: Potential savings of $4.0 million. Recommendation for Action: No action. In accordance with Budget Resolution, administration is reporting changes in appropriations.
11. PURCHASE OF ORACLE LICENSES AND ASSOCIATED SUPPORT Pursuant to an assessment exercise recently performed by Oracle License Management Services, purchase of additional processor and named user licenses and associated support are required to satisfy the findings. Oracle periodically conducts this assessment exercise to review changes and growth taking place within the Wake County Public School System's use of the Oracle ERP System and with Oracle Databases underlying a number of applications used by the System. 16 database processor licenses, 300 named user licenses and 6 Internet application server licenses along with associated support for each are required. WCPSS staff successfully negotiated the initial Oracle quote of $734,928.00 down to $498,352.92. Staff further negotiated the purchase price down to the final amount of $369,060.18. Of the final negotiated price, $263,588.00 is for the one time purchase of licenses and $105,472.18 is for ongoing support. Purchase will be processed through Mythics, an Oracle platinum partner. Fiscal Implications: Funding is available. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of purchase.
12. ACCEPTANCE OF DONATION FROM TOWN OF WAKE FOREST, TERMINATION
OF JOINT USE AND WAIVER OF STADIUM USAGE FEE: WAKE FOREST
ROLESVILLE HIGH SCHOOL The Board and Town of Wake Forest entered into a ten year joint use agreement on August 19, 2003, regarding community use of the baseball field and related areas (dugouts, batting cage, pitching warm-up area and scoreboard), field lights, parking areas and drive accesses located at Wake Forest Rolesville High School when the areas are not scheduled or in use by the Board. Under the agreement, the Town is responsible for maintaining or replacing the field lights to WCPSS standards, and upon six months notice and after giving the Board the option to purchase the lights, the Town has the option to remove the lights. The Town of Wake Forest has offered to donate the poles and field lights to the Board, the value of which the Town has estimated at $5,000. In exchange therefore, the Town has requested to terminate the joint use agreement to release them of any further responsibilities related to the baseball field. The Town also regularly schedules use of the Wake Forest-Rolesville High School Stadium through Community Schools for its use to host a July 4th Celebration that is typically held on July 3rd of each year. As additional consideration for the donation of field lights, the Town has requested that the standard fee for the 2012 celebration be waived. Fiscal Implications: Maintenance of the baseball field and related areas, and the utilities costs related thereto that are currently the responsibility of the Town of Wake Forest pursuant to the joint use agreement become the responsibility of the Board for the balance of the 10 year term (until August 18, 2013). Revenue associated with the lease of the stadium in an amount of approximately $3,000 for the July 3, 2012 event would not be realized. Savings: None. Recommendation for Action: Staff will provide a recommendation.
13. GRANT PROPOSALSCompetitive (#13812): A.J. Fletcher Foundation, Foundation Grants/ Central Services.Competitive (#13912): Lumina Foundation for Education, Lumina Foundation Grant Programs/ Central Services.Competitive (#14012): Target Stores, Ellen DeGeneres Grant Program/ Individual Schools.Competitive (#14112): Technology for Teaching, Technology for Teaching Grant Program/ Individual Schools.Competitive (#14212): Sprint Foundation, Foundation Grants/ Individual Schools.Competitive (#14312): US Department of Agriculture, NC Department of Public Instruction, Fresh Fruit and Vegetable Program (FF&VP)/ Individual Schools.Competitive (#14413): Wake Education Partnership, Professional Learning Community (PLC) Grants and Innovative Instruction Grants/ Individual Schools.Competitive (#14512): National Association for Sport and Physical Education (NASPE), Grant Programs/Individual Schools.Competitive (#14612): American Councils for International Education, Teachers of Critical Languages Program (TCLP) / Individual Schools.Competitive (#14712): American Councils for International Education, Connect Internationally Educational Seminars Program/ Individual Schools.Competitive (#14812): American Councils for International Education, Intensive Summer Language Institutes (ISLI) Program/ Individual Schools.Competitive (#14912): North Carolina Arts Council, Arts in Education/ Individual Schools.Competitive (#15012): The Woman's Club of Raleigh, Community Grants/ Individual Schools.Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Savings: Grant funding supplements existing resources. Recommendation for Action: Staff is requesting Board approval.
14. RECOMMENDATION FOR EMPLOYMENT 1. Professional 2. Support
15. REQUEST FOR LEAVE (S)
16. REQUEST FOR LEGISLATIVE CHANGE TO N.C.G.S. 115C-302.1 (C) Full-time, 100% employed instructional personnel employed for 12 months in WCPSS year-round schools work with students every weekday from July 1 to June 30 of any given year with the exception of approximately 20 days, which include holidays and mandatory teacher workdays. These employees are restricted from using annual vacation leave on days that students are present per NCGS 115C-302.1(c). However, the statute, which provides for annual vacation leave for 10-month employees, permits an exception for vocational and technical education teachers who are employed for 11 or 12 months to use annual vacation leave on days that students are present. The WCPSS administration would like to request that the legislature add a provision granting local boards of education the flexibility to enact policies granting a further exception on the use of annual vacation leave to full-time, 100% employed instructional personnel working more than a 10-month term (including full-time teacher assistants) in year-round schools. Our proposed letter from the Board of Education to the Education Oversight Committee is attached. Fiscal Implications: None. Savings: N/A. Recommendation for Action: Board approval is requested for the attached letter to be sent to the North Carolina General Assembly's Education Oversight Committee.
17. BOARD ADVISORY COUNCIL NOMINATIONSThis represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
18. OFFER TO PURCHASE AND CONTRACT FOR SALE OF APPROXIMATELY 10.01
ACRES OF SURPLUS PROPERTY: CENTRAL SERVICES BUILDING (2302 NOBLE
ROAD) The Board of Education owns 10.01 acres of land and 24,353 square feet of office, bus repair, and warehouse space, known as Wake County Public School System Noble Road Central Services located at 2302 Noble Road, Raleigh, NC. The Board of Education declared it as surplus and ordered its sale on November 9, 2010. At its December 6, 2010 meeting, the Wake County Board of Commissioners declined to purchase the property at fair market value. Terms and conditions of an Offer to Purchase and Contract have been received requesting the sale of the 10.01 acres to Grubb Ventures, LLC, a North Carolina limited liability company, at a purchase price of Two Million Five Hundred Twenty five Thousand and No/100 ($2,525,000.00) Dollars. The property is further identified as being a portion of the tract having Wake County PIN #1705-91-2122 and Wake County Tax Account # 0102475. A map illustrating the parcels in question and relevant valuation benchmarks are included on an attachment hereto as well as an explanation of the surplus property process. Fiscal Implications: Estimated gross income to the Board of Education "to reduce the County's bonded indebtedness for schools or for future land acquisitions for schools" is $2,525,000.00. Net income from the sale is anticipated to replenish the funds from the capital budget that were set aside by Wake County to secure a portion of future lease costs of the Crossroads Administrative Building Lease. Savings: Not applicable. Recommendation for Action: Board consideration and direction to staff, subject to and conditioned upon completion of the advertisement and upset bid process as described in N.C.G.S. 115C-518 and N.C.G.S. 160A-269.
19. OFFER TO PURCHASE AND CONTRACT FOR SALE OF APPROXIMATELY 9.5
ACRES OF SURPLUS LAND IN MATTHEWS, NORTH CAROLINA The Board of Education owns 9.5 acres of land on Rice Road in Matthews, NC that was acquired through a fine and forfeiture process in May 2009, being more particularly described as having Mecklenburg County PIN 19343201 and PIN 19343202. The Board of Education declared the property as surplus property and ordered its sale on July 21, 2009. On October 7, 2009, Mecklenburg County staff confirmed that Mecklenburg County had no need for this property or interest in purchasing it at fair market value. Terms and conditions of an Offer to Purchase and Contract have been received requesting the sale of the 9.5 acres to the Town of Matthews, at a purchase price of Two Hundred Ninety-Five Thousand Four Hundred Twenty-Seven and 00/100 ($295,427.00) Dollars. An appraisal has been recently performed indicating a fair market value of $341,000. A map illustrating the parcels in question and relevant valuation benchmarks are included on an attachment hereto as well as an explanation of the surplus property process. Fiscal Implications: Net Income to the Board of Education is estimated to be $241,127 reflecting the purchase price of $295,427 less $54,300 to be paid to the N.C. Board of Elections per the fine & forfeiture court order which is required to be paid. Savings: None. Recommendation for Action: Board consideration and direction to staff, subject to and conditioned upon completion of the appropriate statutory requirements as described in N.C.G.S. 115C-518 and N.C.G.S. 160A.
20. JOINT USE AGREEMENT: LYNN ROAD ELEMENTARY Wake County Public School System and the City of Raleigh have enjoyed the shared use of the outdoor courts, shelter, designated playground, and equipment located on City-owned property (Williams Park) along with the multipurpose fields, designated parking areas, and drive access located on Board of Education-owned property (Lynn Road Elementary School) since November 1991. Board and City staff have reviewed the previous agreement and agreed to renew the agreement. The school system will continue to be responsible for the maintenance of the multipurpose field located on Board property and the City of Raleigh will continue to be responsible for maintenance of the outdoor courts, shelter, designated playground, and equipment located on City-owned property. The Board and the City of Raleigh will share (WCPSS- 80% / City of Raleigh- 20%) in the costs of routine and major maintenance of the designated parking areas and drive access. The school's use of the areas of Williams Park will be coordinated with the Director of the Parks and Recreation Department or designee. The term of this renewal agreement is 25 years. Fiscal Implications: No change to current arrangement. Savings: Not applicable. Recommendation for Action: Board approval is requested.
21. AMENDMENT ONE TO BAYADA NURSES, INC. Two (2) additional students are being added to our contract with Bayada Nurse, Inc. Nursing services will be provided during the school day for both students. In addition, one (1) student will also receive nursing services during transportation to and from school. Both students are new to the Wake County Public School System. A total of three (3) students will receive nursing services through our contract with Bayada Nurses, Inc. To cover these additional costs, this contract is being increased by $105,945.10, for a total contract amount of $130,945.10. Fiscal Implications: Funding is available in the Special Education Services' budget from Other Revenue (Fund 8) - Medicaid Fee for Services to cover the increase of $105,945.10. Funds for this increase have been encumbered. The total contract amount is $130,945.10. Savings: N/A. Recommendation for Action: Board approval is requested.
22. AMENDMENT ONE TO I AM UNIQUE SPECIAL CARE AND CASE MANAGEMENTOne (1) additional student is being added to the contract with I Am Unique Special Care and Case Management. I Am Unique Special Care and Case Management will now be providing services for two (2) students. Nursing services will be provided during the school day and during transportation services. This is a new student to Wake County Public Schools. This contract is being increased by $50,833.80 to cover these additional costs for a total not to exceed $100,833.80. Fiscal Implications: Funding is available in the Special Education Services' budget from Other Revenue (Fund 8) - Medicaid Fee for Services to cover the increase of $50,833.80. Funds for the increase have been encumbered. The total contract amount is $100,833.80. Savings: N/A. Recommendation for Action: Board approval is requested.
23. AMENDMENT ONE TO LEARNING TOGETHER, INC. We are increasing the maximum number of children that will receive services by Learning Together, Inc. Their maximum enrollment will increase from seventy nine (79) children to a maximum enrollment of eighty six (86) children. The total contract amount is being increased by $65,435.30 for a total not to exceed $885,534.30. Fiscal Implications: The State of North Carolina provides categorical monies totaling $9,991.00 per child, per year, for children ages three (3) through twenty one (21) served in developmental day centers. In addition, each year, the state provides $50.00 per child to help provide needed supplies and materials. Additional funding from the state in the amount of $63,293.30 is to be used for these services. For each child receiving services at Learning Together, Inc., WCPSS pays a yearly supplement of $340.00 per child from local funds. Special Education will use local funds to pay an additional $2,142.00 (nine months at $34) for the supplement for seven (7) additional children. Funds will be encumbered as students are enrolled. The total amount of the contract is $885,534.30. Savings: N/A. Recommendation for Action: Board approval is requested.
24. AMENDMENT ONE TO PEDIATRIC SERVICES OF AMERICA One additional student is being added to our contract with Pediatric Services of America. Nursing services will be provided during the school day and while the student is being transported to and from school. This additional student is new to the Wake County Public School System. This contract is being increased by $53,505 to cover these additional costs for a total not to exceed $268,505. A total of five (5) students are being served by Pediatric Services of America. Fiscal Implications: Funding is available in the Special Education Services' budget from Other Revenue (Fund 8) - Medicaid Fee for Services to cover the increase of $53,505. Funds for this increase have been encumbered. The total contract amount is $268,505. Savings: N/A. Recommendation for Action: Board approval is requested.
25. STAFF HANDLING OF PUBLIC INFORMATION REQUESTS Board will discuss whether there is a need to modify the procedures currently used by staff to handle public information requests. Fiscal Implications: None at this time. Savings: N/A. Recommendation for Action: Board approval is requested.
CLOSED SESSIONTo consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to current litigation, J.G. and B.G. v. Wake County Board of Education, Office of Administrative Hearings, case number 11-EDC-13862.
ACTION ITEMS CONT'D
26. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
27. ADMINISTRATIVE TRANSFER(S)
28. RECOMMENDATION FOR CAREER STATUS
ADJOURNMENT Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.