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WCPSS--Board of Education

OPEN SESSION


1. CALL TO ORDER


2. QUORUM DETERMINATION


3. PLEDGE OF ALLEGIANCE


4. INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA


PUBLIC COMMENT - 6 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

INFORMATION ITEMS


SCHOOL PERFORMANCE


6. HIGH SCHOOL SOCIAL STUDIES CURRICULUM CHANGES

On April 7, 2011, the NC State Board of Education revised the State graduation requirements, Policy
GCS-N-004, to increase the graduation requirement for social studies from three courses to four.
This new requirement will begin with the freshmen who enter high school for the first time during
2012-13. These courses include World History, Civics and Economics, American History I: The
Founding Principles, and American History II.
Each high school social studies course is intended to be a stand-alone course. Thus, high school
courses may be sequenced in any way a district or school determines is the best fit for the population
for which they serve. There are no prerequisites for any of the high school courses for social studies;
however, it is highly recommended that students successfully complete American History I: The
Founding Principles prior to enrolling in the American History II course. The Academics Division
recommends the following sequence of high school social studies courses: World History, American
History I: The Founding Principles, American History II, and Civics and Economics. Fiscal
Implications: None. Savings: None. Recommendation for Action: Information only.

CONSENT ITEMS


APPOVAL OF MEETING MINUTES


7. April 5, 2011-Board of Education Meeting Minutes
April 5, 2011 -Closed Session Meeting Minutes

FINANCE


8. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for November 2011. Fiscal Implications: Not
Applicable. Savings: Not Applicable. Recommendation for Action: Not Applicable.

9. GIFTS TO THE SYSTEM

One hundred and fifty two gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $94,144. Fiscal Implications: Not Applicable. Savings: Not
applicable. Recommendation for Action: No Action is Required.

10. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012

To report changes in the budget resolutions resulting from transactions processed during November,
2011. Fiscal Implications:
Adjust State Public School Fund+ $19,506
Adjust Local Current Expense Fund+ $ 7,199
Adjust Federal Grants Fund - State+ $ 480,196
Adjust Capital Outlay Fund+ $ 6,553,560
Adjust Multiple Enterprise Fund - $ 17,314
Adjust Direct Grants Fund+ $ 560,921
Adjust Specific Revenue Fund+ $ 0
Net Changes+ $ 7,604,068
Savings: Potential savings of $4.0 million. Recommendation for Action: No action. In accordance
with Budget Resolution, administration is reporting changes in appropriations.

11. PURCHASE OF ORACLE LICENSES AND ASSOCIATED SUPPORT

Pursuant to an assessment exercise recently performed by Oracle License Management Services,
purchase of additional processor and named user licenses and associated support are required to
satisfy the findings. Oracle periodically conducts this assessment exercise to review changes and
growth taking place within the Wake County Public School System's use of the Oracle ERP System
and with Oracle Databases underlying a number of applications used by the System. 16 database
processor licenses, 300 named user licenses and 6 Internet application server licenses along with
associated support for each are required. WCPSS staff successfully negotiated the initial Oracle
quote of $734,928.00 down to $498,352.92. Staff further negotiated the purchase price down to the
final amount of $369,060.18. Of the final negotiated price, $263,588.00 is for the one time purchase
of licenses and $105,472.18 is for ongoing support. Purchase will be processed through Mythics, an
Oracle platinum partner. Fiscal Implications: Funding is available. Savings: Not applicable.
Recommendation for Action: Staff is requesting Board approval of purchase.

FACILITIES


12. ACCEPTANCE OF DONATION FROM TOWN OF WAKE FOREST, TERMINATION


OF JOINT USE AND WAIVER OF STADIUM USAGE FEE: WAKE FOREST


ROLESVILLE HIGH SCHOOL

The Board and Town of Wake Forest entered into a ten year joint use agreement on August 19,
2003, regarding community use of the baseball field and related areas (dugouts, batting cage, pitching
warm-up area and scoreboard), field lights, parking areas and drive accesses located at Wake Forest
Rolesville High School when the areas are not scheduled or in use by the Board. Under the
agreement, the Town is responsible for maintaining or replacing the field lights to WCPSS
standards, and upon six months notice and after giving the Board the option to purchase the lights,
the Town has the option to remove the lights. The Town of Wake Forest has offered to donate the
poles and field lights to the Board, the value of which the Town has estimated at $5,000. In
exchange therefore, the Town has requested to terminate the joint use agreement to release them of
any further responsibilities related to the baseball field. The Town also regularly schedules use of the
Wake Forest-Rolesville High School Stadium through Community Schools for its use to host a July
4th Celebration that is typically held on July 3rd of each year. As additional consideration for the
donation of field lights, the Town has requested that the standard fee for the 2012 celebration be
waived. Fiscal Implications: Maintenance of the baseball field and related areas, and the utilities
costs related thereto that are currently the responsibility of the Town of Wake Forest pursuant to
the joint use agreement become the responsibility of the Board for the balance of the 10 year term
(until August 18, 2013). Revenue associated with the lease of the stadium in an amount of
approximately $3,000 for the July 3, 2012 event would not be realized. Savings: None.
Recommendation for Action: Staff will provide a recommendation.


SCHOOL PERFORMANCE


13. GRANT PROPOSALS

Competitive (#13812): A.J. Fletcher Foundation, Foundation Grants/ Central Services.
Competitive (#13912): Lumina Foundation for Education, Lumina Foundation Grant Programs/ Central Services.
Competitive (#14012): Target Stores, Ellen DeGeneres Grant Program/ Individual Schools.
Competitive (#14112): Technology for Teaching, Technology for Teaching Grant Program/ Individual Schools.
Competitive (#14212): Sprint Foundation, Foundation Grants/ Individual Schools.
Competitive (#14312): US Department of Agriculture, NC Department of Public Instruction, Fresh Fruit and Vegetable Program (FF&VP)/ Individual Schools.
Competitive (#14413): Wake Education Partnership, Professional Learning Community (PLC) Grants and Innovative Instruction Grants/ Individual Schools.
Competitive (#14512): National Association for Sport and Physical Education (NASPE), Grant Programs/Individual Schools.
Competitive (#14612): American Councils for International Education, Teachers of Critical Languages Program (TCLP) / Individual Schools.
Competitive (#14712): American Councils for International Education, Connect Internationally Educational Seminars Program/ Individual Schools.
Competitive (#14812): American Councils for International Education, Intensive Summer Language Institutes (ISLI) Program/ Individual Schools.
Competitive (#14912): North Carolina Arts Council, Arts in Education/ Individual Schools.
Competitive (#15012): The Woman's Club of Raleigh, Community Grants/ Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Savings: Grant funding supplements existing resources. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES


14. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support

15. REQUEST FOR LEAVE (S)


16. REQUEST FOR LEGISLATIVE CHANGE TO N.C.G.S. 115C-302.1 (C)

Full-time, 100% employed instructional personnel employed for 12 months in WCPSS year-round
schools work with students every weekday from July 1 to June 30 of any given year with the
exception of approximately 20 days, which include holidays and mandatory teacher workdays. These
employees are restricted from using annual vacation leave on days that students are present per
NCGS 115C-302.1(c). However, the statute, which provides for annual vacation leave for 10-month
employees, permits an exception for vocational and technical education teachers who are employed
for 11 or 12 months to use annual vacation leave on days that students are present. The WCPSS
administration would like to request that the legislature add a provision granting local boards of
education the flexibility to enact policies granting a further exception on the use of annual vacation
leave to full-time, 100% employed instructional personnel working more than a 10-month term
(including full-time teacher assistants) in year-round schools. Our proposed letter from the Board
of Education to the Education Oversight Committee is attached. Fiscal Implications: None.
Savings: N/A. Recommendation for Action: Board approval is requested for the attached letter to
be sent to the North Carolina General Assembly's Education Oversight Committee.

BOARD


17. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS


FACILITIES


18. OFFER TO PURCHASE AND CONTRACT FOR SALE OF APPROXIMATELY 10.01


ACRES OF SURPLUS PROPERTY: CENTRAL SERVICES BUILDING (2302 NOBLE


ROAD)

The Board of Education owns 10.01 acres of land and 24,353 square feet of office, bus repair, and
warehouse space, known as Wake County Public School System Noble Road Central Services located
at 2302 Noble Road, Raleigh, NC. The Board of Education declared it as surplus and ordered its sale
on November 9, 2010. At its December 6, 2010 meeting, the Wake County Board of Commissioners
declined to purchase the property at fair market value. Terms and conditions of an Offer to Purchase
and Contract have been received requesting the sale of the 10.01 acres to Grubb Ventures, LLC, a
North Carolina limited liability company, at a purchase price of Two Million Five Hundred Twenty
five Thousand and No/100 ($2,525,000.00) Dollars. The property is further identified as being a
portion of the tract having Wake County PIN #1705-91-2122 and Wake County Tax Account #
0102475. A map illustrating the parcels in question and relevant valuation benchmarks are included
on an attachment hereto as well as an explanation of the surplus property process. Fiscal
Implications: Estimated gross income to the Board of Education "to reduce the County's bonded
indebtedness for schools or for future land acquisitions for schools" is $2,525,000.00. Net income
from the sale is anticipated to replenish the funds from the capital budget that were set aside by
Wake County to secure a portion of future lease costs of the Crossroads Administrative Building
Lease. Savings: Not applicable. Recommendation for Action: Board consideration and direction to
staff, subject to and conditioned upon completion of the advertisement and upset bid process as
described in N.C.G.S. 115C-518 and N.C.G.S. 160A-269.

19. OFFER TO PURCHASE AND CONTRACT FOR SALE OF APPROXIMATELY 9.5


ACRES OF SURPLUS LAND IN MATTHEWS, NORTH CAROLINA

The Board of Education owns 9.5 acres of land on Rice Road in Matthews, NC that was acquired
through a fine and forfeiture process in May 2009, being more particularly described as having
Mecklenburg County PIN 19343201 and PIN 19343202. The Board of Education declared the
property as surplus property and ordered its sale on July 21, 2009. On October 7, 2009,
Mecklenburg County staff confirmed that Mecklenburg County had no need for this property or
interest in purchasing it at fair market value. Terms and conditions of an Offer to Purchase and
Contract have been received requesting the sale of the 9.5 acres to the Town of Matthews, at a
purchase price of Two Hundred Ninety-Five Thousand Four Hundred Twenty-Seven and 00/100
($295,427.00) Dollars. An appraisal has been recently performed indicating a fair market value of
$341,000. A map illustrating the parcels in question and relevant valuation benchmarks are included
on an attachment hereto as well as an explanation of the surplus property process. Fiscal
Implications: Net Income to the Board of Education is estimated to be $241,127 reflecting the
purchase price of $295,427 less $54,300 to be paid to the N.C. Board of Elections per the fine &
forfeiture court order which is required to be paid. Savings: None. Recommendation for Action:
Board consideration and direction to staff, subject to and conditioned upon completion of the
appropriate statutory requirements as described in N.C.G.S. 115C-518 and N.C.G.S. 160A.

20. JOINT USE AGREEMENT: LYNN ROAD ELEMENTARY

Wake County Public School System and the City of Raleigh have enjoyed the shared use of the
outdoor courts, shelter, designated playground, and equipment located on City-owned property
(Williams Park) along with the multipurpose fields, designated parking areas, and drive access located
on Board of Education-owned property (Lynn Road Elementary School) since November 1991.
Board and City staff have reviewed the previous agreement and agreed to renew the agreement. The
school system will continue to be responsible for the maintenance of the multipurpose field located
on Board property and the City of Raleigh will continue to be responsible for maintenance of the
outdoor courts, shelter, designated playground, and equipment located on City-owned property.
The Board and the City of Raleigh will share (WCPSS- 80% / City of Raleigh- 20%) in the costs of
routine and major maintenance of the designated parking areas and drive access. The school's use of
the areas of Williams Park will be coordinated with the Director of the Parks and Recreation
Department or designee. The term of this renewal agreement is 25 years. Fiscal Implications: No
change to current arrangement. Savings: Not applicable. Recommendation for Action: Board
approval is requested.

SCHOOL PERFORMANCE


21. AMENDMENT ONE TO BAYADA NURSES, INC.

Two (2) additional students are being added to our contract with Bayada Nurse, Inc. Nursing
services will be provided during the school day for both students. In addition, one (1) student will
also receive nursing services during transportation to and from school. Both students are new to the
Wake County Public School System. A total of three (3) students will receive nursing services
through our contract with Bayada Nurses, Inc. To cover these additional costs, this contract is
being increased by $105,945.10, for a total contract amount of $130,945.10. Fiscal Implications:
Funding is available in the Special Education Services' budget from Other Revenue (Fund 8) -
Medicaid Fee for Services to cover the increase of $105,945.10. Funds for this increase have been
encumbered. The total contract amount is $130,945.10. Savings: N/A. Recommendation for
Action: Board approval is requested.

22. AMENDMENT ONE TO I AM UNIQUE SPECIAL CARE AND CASE MANAGEMENT

One (1) additional student is being added to the contract with I Am Unique Special Care and Case Management. I Am Unique Special Care and Case Management will now be providing services for two (2) students. Nursing services will be provided during the school day and during transportation services. This is a new student to Wake County Public Schools. This contract is being increased by $50,833.80 to cover these additional costs for a total not to exceed $100,833.80. Fiscal Implications: Funding is available in the Special Education Services' budget from Other Revenue (Fund 8) - Medicaid Fee for Services to cover the increase of $50,833.80. Funds for the increase have been encumbered. The total contract amount is $100,833.80. Savings: N/A. Recommendation for Action: Board approval is requested.

23. AMENDMENT ONE TO LEARNING TOGETHER, INC.

We are increasing the maximum number of children that will receive services by Learning Together,
Inc. Their maximum enrollment will increase from seventy nine (79) children to a maximum
enrollment of eighty six (86) children. The total contract amount is being increased by $65,435.30
for a total not to exceed $885,534.30. Fiscal Implications: The State of North Carolina provides
categorical monies totaling $9,991.00 per child, per year, for children ages three (3) through twenty
one (21) served in developmental day centers. In addition, each year, the state provides $50.00 per
child to help provide needed supplies and materials. Additional funding from the state in the amount
of $63,293.30 is to be used for these services. For each child receiving services at Learning
Together, Inc., WCPSS pays a yearly supplement of $340.00 per child from local funds. Special
Education will use local funds to pay an additional $2,142.00 (nine months at $34) for the
supplement for seven (7) additional children. Funds will be encumbered as students are enrolled.
The total amount of the contract is $885,534.30. Savings: N/A. Recommendation for Action:
Board approval is requested.

24. AMENDMENT ONE TO PEDIATRIC SERVICES OF AMERICA

One additional student is being added to our contract with Pediatric Services of America. Nursing
services will be provided during the school day and while the student is being transported to and
from school. This additional student is new to the Wake County Public School System. This
contract is being increased by $53,505 to cover these additional costs for a total not to exceed
$268,505. A total of five (5) students are being served by Pediatric Services of America. Fiscal
Implications: Funding is available in the Special Education Services' budget from Other Revenue
(Fund 8) - Medicaid Fee for Services to cover the increase of $53,505. Funds for this increase have
been encumbered. The total contract amount is $268,505. Savings: N/A. Recommendation for
Action: Board approval is requested.

BOARD


25. STAFF HANDLING OF PUBLIC INFORMATION REQUESTS

Board will discuss whether there is a need to modify the procedures currently used by staff to handle
public information requests. Fiscal Implications: None at this time. Savings: N/A.
Recommendation for Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to current litigation, J.G. and B.G. v. Wake County Board of Education, Office of Administrative Hearings, case number 11-EDC-13862.

ACTION ITEMS CONT'D


HUMAN RESOURCES


26. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


27. ADMINISTRATIVE TRANSFER(S)


28. RECOMMENDATION FOR CAREER STATUS


ADJOURNMENT


Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.