The public records of the Wake County Public School System are governed by the state of North Carolina’s Public Records Act, General Statute 132. The Communications office is responsible for ensuring that all public records requests are handled in a timely and uniform manner.
Public records are documentary materials made or received by government agencies in North Carolina in carrying on public business. Public records include materials written or created by WCPSS and its employees. They also include materials written or made by private people or companies and submitted to WCPSS regardless of whether those materials were required or requested by WCPSS or whether they were sent WCPSS voluntarily at the private person’s initiative.
Public records include paper and electronic documents, emails, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics.
Indexes of computer databases are public records. Indexes include information about data fields and lists of data fields. The indexing rule does not require a government agency to create a database it has not already created.
See page 3, Part I, of The Public Records Act of the NC Guide to Open Government and Public Records.
Examples Of Records Exempt From Disclosure Under The Public Records Act
How are the records collected? Requests for email records are collected from our computer email servers in an electronic format. Requests for non-email records are collected from electronic and hardcopy sources.
How are records redacted? If your record contains information that is not a public information, the non-public information will be redacted. Whenever possible, we try to redact electronically from electronic files. If this is not possible, the filed is printed out, and manually redacted with a black marker, then re-copied to ensure the information is not readable
What is redacted? The most commonly redacted data are the names of children, or information that could be used to identify them -- special needs of a student or disciplinary actions. Other items that could need redaction are employee data and items that are protected by attorney-client privilege
How long does it take to redact? Time needed for the redaction process can vary greatly, based on the number of documents in the request.
How will the request be provided? Whenever possible, we try to provide documents in an electronic format, generally on a USB flash drive or CDROM. However, not all documents originate in a digital format, and will be provided in hardcopy.
Are public records requests themselves public records? Yes.
Communications: (919) 431-7800