Leave Classifications
Form 1500, Request for Leave, is to be used by all employees who request any type of leave. For short-term sick leave and for annual leave not requested in combination with other types of leave, the form remains at the school or department. Other requests should be submitted to the appropriate level director in the Human Resources Office after approval by the immediate supervisor and, if necessary, a budget manager.
Leave Form 1500 (Word
format - 66k) | (PDF
format - 19k)
Teachers, counselors, and Special Programs teacher assistants
must also report their absences through the Substitute Teacher
Management System - 919-850-1726.
ANNUAL LEAVE
Annual Leave, usually referred to a vacation, is earned at rates based on experience by all permanent personnel employed at least half-time. Employees may use earned leave upon the approval of their immediate supervisor. It may also be used in lieu of sick leave or for absences resulting from adverse weather conditions; however, instructional personnel may not use this leave on days when students are scheduled to be in attendance.
SICK LEAVE
Sick Leave is earned by all permanent personnel employed at least half-time and may be granted for any period of temporary disability, illness, or death in the employee's immediate family. Medical documentation of illness may be required.
MATERNITY (SICK) LEAVE
Maternity (Sick) Leave is a form of earned sick leave in which there is a presumptive temporary disability period of thirty (30) workdays. Shorter or longer periods may be granted, although medical evidence is required to substantiate the need for periods longer than thirty (30) days.
EXTENDED SICK LEAVE
Extended Sick Leave may be requested only by teachers and may be granted for periods of up to twenty (20) days annually after earned sick leave has been exhausted. Full salary less the appropriate substitute deduction is paid. This leave may be used for personal illness of the employee only, and medical documentation may be required.
NON-PAID LEAVE
Non-Paid Leave may be granted by the Board of Education upon
the recommendation of the Superintendent. All permanent personnel
employed at least half-time are eligible for non-paid leave
for up to one calendar year for the birth or adoption of a
child. Return dates from this leave must coincide with reasonable
divisions in the school calendar. Uninterrupted coverage of
health insurance on a self-paid basis may be arranged by contacting
the appropriate health benefits representative in the payroll
office. Employees on 12-month pay option will automatically
revert to 10-month pay status. Re-application for 12-month
option may be submitted at the next enrollment opportunity.
PERSONAL LEAVE
Personal Leave is available only to teachers. Accumulated balance may not exceed five (5) days. All personal leave days require a deduction for a substitute. Requests must be received at least five days in advance. Personal leave is not to be used on the first day of the school year, on protected workdays, or on the day before or after holidays and scheduled vacation days. Personal leave cannot be advanced.
PROFESSIONAL LEAVE
Professional Leave may be either short-term or long-term. Short-term leaves may not exceed three days for in-state meetings or five days for out-of-state meetings. There is a limit of ten days per school year. Payment for substitutes is by salary deduction unless funding is provided by a budget manager. Long-term professional leave is available to tenured employees for periods of up to one year. This is non-paid leave, and application must be made well in advance (by May 15 for subsequent school year).
MILITARY OR JURY DUTY
Paid leave for Military or Jury Duty is available as required. Supporting documents must be attached to the Request of Leave.
These notes are condensed from the leave regulations in North Carolina Administrative Code.
Official leave policies are documented in the WCPSS Board Policy 3000 Series, Policies 2280, 3800, and 4800 (PDF Document) and in the North Carolina Public Schools Benefits and Employment Policy Manual.