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WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. INFORMATION

Chair’s Comments
Superintendent’s Comments

4. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

5. CURRICULUM MANAGEMENT QUARTERLY REPORT

The specific recommended actions in Curriculum Management Audit Report have served
as a system wide “blueprint” for continuous improvement. The Superintendent’s
Leadership Team members have direct responsibility for overseeing the implementation
of the actions. Leadership Team members serve as Performance Goal Managers or
Recommendation Managers. The action steps were placed by the Leadership Team to be
implemented over seventeen quarters. We have just completed the midpoint quarter of
the seventeen-quarter implementation plan. This quarterly report will serve as a midpoint
review of our progress.

6. EXPLANATION OF WCPSS EFFECTIVENESS INDEX/EVAAS

This presentation will provide the Board with information related to the fundamental
similarities, differences, and applications between the WCPSS Effectiveness Index and
the SAS EVAAS system.

7. POLICY COMMITTEE PROGRESS REPORT

The Chair for the Policy Committee will present a report on the Committee’s work
during the past year. The report will review the areas within the Board of Education’s
Work Plan that have been accomplished during the past year as well as the areas in which
the committee will continue their work. Fiscal Implications: None. Recommendation
for Action: Information only.

8. STUDENT ACHIEVEMENT COMMITTEE PROGRESS REPORT

The Chair for the Student Achievement Committee will present a report on the
Committee’s work during the past year. The report will review the areas within the Board
of Education’s Work Plan that have been accomplished during the past year as well as the
areas in which the committee will continue their work. Fiscal Implications: None.
Recommendation for Action: Information only.

9. PUBLIC COMMENT – 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

10. APPROVAL OF MEETING MINUTES

August 11, 2009-Policy Committee Meeting Minutes
August 12, 2009-Joint Finance & Human Resources Committee Meeting
Minutes
September 22, 2009-Facilities and Operations Committee Meeting Minutes
September 22, 2009-Student Achievement Committee Meeting Minutes
October 6, 2009 -Committee of the Whole Minutes
October 6, 2009-Board of Education Meeting Minutes

FINANCE

11. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for August
and September 2009. Fiscal Implications: Not applicable. Recommendation for Action:
Not applicable.

12. GIFTS TO THE SYSTEM

Two hundred and twenty-nine gifts have been donated to the Wake County Public
School System. The approximate value of the gifts is $663,255.00. Fiscal Implications:
Not applicable. Recommendation for Action: No action is required.

13. COMPUTER INSURANCE FUNDS

The Wake County Public School System has collected a $25 fee from schools,
departments, or employees utilizing system-owned laptop computers in areas other than
their duty station. The fee reduced the employee deductible for stolen or vandalized
laptop computers from $2,000 to $100. The funds are used to replace laptop computers if
a loss occurs due to theft or vandalism while away from their duty station. The $25 fee
and $100 deductible was waived in FY2003-2004 due to amount of funds that have built
up over the years. Fiscal Implications: The remaining balance of $23,591.02 is reserved in
fund balance. An appropriation of $10,000 is requested for the current year. Board
Recommendations: Request Board approval to obtain funds from fund balance.

FACILITIES

14.CHANGE ORDER NO. GS0910-101: JOB ORDER CONTRACT FOR

REPAIR/REPLACEMENT OF FLOORING AT VARIOUS SCHOOLS

Board approval is requested for Change Order No. GS0910-101 to the Job Order
Contract with At Work Interiors, Inc., for Flooring Repairs and Replacements at Various Schools. This change order, in the amount of $150,000, is to fund the anticipated number of carpet and tile flooring projects to be completed during the current fiscal year. Fiscal implications: Funding is included in the General Services Department 2009-2010 operating budget. Recommendation for action: Board approval is requested.

15.AMENDMENT TO AGREEMENT FOR LEESVILLE ROAD WIDENING

Per agreement between the City of Raleigh and the Board dated May 1, 2008, road
improvements along Leesville Road are to be extended from Sycamore Creek
Elementary School to I-540. Currently, the existing contract states that City Council
approval is required for both change orders above $1,000 and change orders greater than
10% of the total bid cost. This amendment states that only change orders greater than
10% of the total bid cost require City Council approval. Fiscal implications: None. Recommendation for action: Board approval is requested.

16. REMOVAL OF LEASED SWING-SPACE MODULAR UNITS FROM ROOT

ELEMENTARY

Five modular buildings will be removed from the Root Elementary School modular
campus due to the closing of the modular campus following completion of renovations
and additions at the main campus. The five buildings will be removed by the lessor’s
assignee, Sustainable Modular Management, which has submitted the attached Asset and
Rate Schedules in accordance with the terms of the Master Lease Agreement dated
March 14, 2006. As the attachments show, the cost of the removal is $46,310 each for
four of the buildings, and $37,019 for the fifth, for a total of $222,259. In addition, there
is a $38,600 contract for the general contractor portion of the removal (ramps, footings,
utilities, and site restoration). At the completion of site restoration, the property will be
returned to the owner, Kane Realty Corporation. Expenditures for establishing the
modular campus total $2,113,655.78 for design, delivery, site preparation, set-up,
removal, building lease (2 yr), and property lease (20 mos.). This is a total cost of
$55,622.52 per classroom equivalent. Fiscal implications: Funding is available from the
total Root Elementary budget of $20,938,887, of which $300,000 is from PLAN 2004
and $20,638,887 from CIP 2006. Recommendation for action: Board approval is
requested.

17. POLICY 7145: ACTIVITY BUSES (SECOND READING)

The proposed policy was reviewed by the Facilities and Operations Committee on
September 2, 2009 and by the Committee of the Whole on September 15, 2009. The
Transportation Advisory Committee has reviewed and supports adoption of this policy.
Fiscal implications: The provisions of this policy will not increase transportation cost.
Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

18. EAST GARNER MAGNET MIDDLE TRIP TO SPAIN, FRANCE, AND

MOROCCO

• Students participating will be representative of grade 6-8.
•Approximately 18 students and 3 chaperones will participate.
•Students will depart from RDU on Monday, June 14 and return on Saturday, June 26, 2010. No school days will be missed for this trip.
•This trip is directly tied into the IB philosophy at our school as well as the curriculum throughout all three grade levels.
Fiscal Implications: No system funds will be used. Parents will incur the cost. The total
cost per student including all airport fees and taxes as well as the 3 day extension will be
approximately $3,381. This cost covers all breakfasts and dinners on tour as well as
transportation, full time tour director, city tours, and admittance into all the sites. To
help make the trip affordable for those who may not be able to afford it, the school will
be working with the PTSA and seeking financial assistance through a variety of grants
and scholarship funds. Recommendation for Action: This item is recommended for
consent.

POLICY

19. POLICY 2410: PUBLIC GIFTS TO SCHOOLS

Policy Review: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 2000 series review cycle. No changes are being made to the policy.
Recommendation for Action: Staff is requesting Board approval.

20.POLICY 2411: AWARDS AND SCHOLARSHIPS

Policy Review: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

21.POLICY 2512: SCHOOL-SPONSORED INFORMATION MEDIA

Policy Review: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

22.POLICY 2560: CONSUMPTION OF ALCOHOLIC BEVERAGES

Policy Review: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

23.POLICY 2570: NAMING OF SCHOOLS

Policy Review: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 2000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

24.POLICY 2571: NAMING OF INDIVIDUAL SCHOOL BUILDINGS, ROOMS,

STRUCTURES, FURNISHINGS, BOOKS, AND SCHOLARSHIPS

Policy Review: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. No changes are being made to the
policy. Recommendation for Action: Staff is requesting Board approval.

25.POLICY 8000: FISCAL MANAGEMENT

Policy Review: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 8000 series review cycle. No changes are being made to the policy. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

26. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board’s review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FINANCE

27. OUTSOURCED ORACLE PRODUCTION SUPPORT SERVICES

AGREEMENT

On August 16, 2009 a Request for Proposal was released offering qualified vendors an
opportunity to bid on outsourced Oracle production support services. These services will
be provided remotely; will allow the release of select, current on-site contract personnel;
and will help to ensure the ongoing support of Oracle integrated computer systems,
reports, alerts and software applications used to process the district’s daily work. From
the six proposals received, the review committee has selected ST Tech to be awarded a
twelve-month contract beginning in November 2009 with the option of renewal for up to
two additional one-year terms. Monthly fixed fee will be $59,833.33. Amount to be
encumbered for the 2009-10 fiscal year is $478,666.64. Fiscal Implications: Total amount
of initial twelve-month term is $718,000. $478,666.64 of the total would be incurred
during the 2009-10 fiscal year with the remainder being paid during the 2010-11 fiscal
year. Funding for contracted services was identified and planned for in the Technology
Services 2009-10 operating budget request. Recommendation for Action: Staff is
requesting Board approval of contract.

POLICY

28. POLICY 1035: CODE OF ETHICS FOR SCHOOL BOARD MEMBERS

Policy Revision: First Reading; Request Waiver of Second Reading
Changes to this policy are being recommended to comply with G.S. 160A-83, -84.
This policy has been reviewed by the Policy Committee and the Committee of the
Whole. Recommendation for Action: Staff is requesting Board approval.

29. POLICY 1005: RESPONSIBILITIES OF A BOARD MEMBER

Policy Revision: First Reading; Request Waiver of Second Reading
Changes to this policy are being recommended to comply with G.S. 160A-84. This
policy has been reviewed by the Policy Committee and the Committee of the Whole.
Recommendation for Action: Staff is requesting Board approval.

30. POLICY 2500: PUBLIC INFORMATION

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff
is requesting Board approval.

31. POLICY 2510: PUBLIC INFORMATION PROGRAM

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2500 – Public Information. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as
a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.

32. POLICY 2511: PUBLICS RIGHT TO KNOW

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2500 – Public Information. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

33. POLICY 2430: PUBLIC USE OF SCHOOL RECORDS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2500 – Public Information. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

34. POLICY 2810: PUBLIC INFORMATION REPOSITORY

Policy Revision: First Reading
The content of this policy has been placed in Policy 2500 – Public Information. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

35.POLICY 2530: RELATIONSHIPS WITH OUTSIDE AGENCIES

36.POLICY 2600: RELATIONS WITH OTHER EDUCATION AGENCIES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2530 – Relationships with Outside
Agencies. This policy has been reviewed by the Policy Committee and the Committee
of the Whole as a part of the 2000 series review cycle. Recommendation for Action:
Staff is requesting Board approval to delete this policy.

37.POLICY 8010: SCHOOL FINANCE OFFICER

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 8000 series review cycle. Recommendation for Action: Staff
is requesting Board approval.

38.POLICY 8020: DUTIES OF THE SCHOOL FINANCE OFFICER

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8010 – School Finance Officer.
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 8000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.

39.POLICY 8100: ANNUAL BUDGET

40.POLICY 8110: PROGRAM BUDGETING SYSTEM

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board approval to delete this policy.

41.POLICY 8120: BUDGET PREPARATION PROCEDURES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

42.POLICY 8130: BUDGET DISPLAY

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

43.POLICY 8140: BUDGET HEARINGS

44.POLICY 8150: BUDGET SUBMISSION TO COUNTY COMMISSIONERS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

45.POLICY 8160: COMMISSIONERS’ BUDGET ACTION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

46.POLICY 8161: RESOLUTION OF BUDGET DISPUTES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

47.POLICY 8170: ADOPTION OF BUDGET RESOLUTION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

48.POLICY 8180: BUDGET TRANSFERS AND AMENDMENTS

Policy Deletion: First Reading.
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

49.POLICY 8190: INTERIM BUDGET

Policy Deletion: First Reading
The content of this policy has been placed in Policy 8100 Annual Budget. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 8000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

RECOGNITION

EMPLOYEE EXCELLENCE AWARD – 5 P.M.

Thirteen (13) employees were nominated for this month’s Employee Excellence Award. Fiscal Implications: None. Recommendation for Action: None.

CLOSED SESSION

•To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
•To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT’D

HUMAN RESOURCES

21. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

22. CAREER STATUS

23. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.