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WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. INFORMATION

Chair’s Comments
Superintendent’s Comments

4. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

5. THE CURRICULUM MANAGEMENT AUDIT QUARTERLY REPORT

The Curriculum Management Audit report continues to serve as a “blueprint” for the
district for continuous improvement. The implementation of the recommended action
steps has been mapped over seventeen quarters. Eight quarters of work have been
completed. Regular quarterly reports provide an overview of what was accomplished in
the previous quarter and also a review of the work to be addressed next.
This quarterly report will highlight the work done in Quarter 8 and outline the work to be
done in Quarter 9. A Curriculum Matters Newsletter always serves as a written report of
the quarterly audit progress. The Curriculum Management Audit Resource Center
website also provides the updated status of our work. Fiscal Implications: None.
Recommendation for Action: None.

6. PUBLIC COMMENT – 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

7. APPROVAL OF MEETING MINUTES

June 4, 2009 - Transfer Appeal Hearing Closed Session Minutes
June 9, 2009-Student Achievement Committee Meeting Minutes
June 9, 2009-Policy Committee Meeting Minutes
July 14, 2009-Facilities & Operations Committee Meeting Minutes
August 4, 2009-Committee of the Whole Minutes
August 4, 2009-Board of Education Meeting Minutes

FINANCE

8. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Wake County Public Schools. Fiscal Implications: These
authorization forms are required for bank records. Recommendation for Action:
Approval of Authorization Forms.

9. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for June and
July 2009. Fiscal Implications: Not applicable. Recommendation for Action: Not
applicable.

FACILITIES

10. CONTRACT EXTENSION: CHILD NUTRITION SERVICES (FOOD

SERVICE SANITATION)

Staff requests Board approval to extend for one year the contract for food service
sanitation services with PortionPac Chemical Corporation in the amount of $199,337.45.
The bid solicitation in 2006 included an initial term of one year with option to extend for
three additional years. Fiscal implications: Funding is available from the 2009-2010
Child Nutrition Services enterprise fund expense budget. Recommendation for action:
Board approval is requested.

11. CONTINUATION OF CONTRACT: CHILD NUTRITION SERVICES

(RECYCLING)

Staff requests Board approval to continue the existing contract with Orange Recycling
for recycling services in the amount of $450,000. The contracted amount was reduced by
1.08% for the 2009-2010 year. This is the third continuance of the contract first awarded
in August of 2006. Items to be recycled include polystyrene, aluminum cans, plastics and
glass. Fiscal implications: Funding is available from the 2009-2010 Child Nutrition
Services enterprise fund expense budget. Recommendation for action: Board approval is
requested.

12. CONTRACT EXTENSION: CHILD NUTRITION SERVICES (TEMPORARY

PERSONNEL)

Staff requests Board approval to extend for one year the contract with Creative Staffing
for temporary personnel for school cafeterias in the amount of $225,000. The bid
solicitation in 2007 included an initial term of one year with option to extend for three
additional years. Temporary personnel will include food service assistants and cashiers.
Fiscal implications: Funding is available from the 2009-2010 Child Nutrition Services
enterprise fund expense budget. Recommendation for action: Board approval is
requested.

13. POLICY 7130: STUDENT SAFETY AND CONDUCT WHILE ON STUDENT

TRANSPORTATON

(Second Reading)
The proposed policy was reviewed by the Facilities and Operations Committee on July
14, 2009 and the Committee of the Whole on July 21, 2009. The Transportation
Advisory Committee has reviewed and supports adoption of this policy. Fiscal
Implications: The provisions of the proposed policy will not increase transportation cost.
Recommendation for action: Board approval is requested.

14. OPTION AGREEMENT FOR ACQUISITION OF RESTORATION

EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT (ENLOE

HIGH)

The City of Raleigh (“City”) is seeking a grant from the Clean Water Management Trust
Fund to protect and improve the water quality and habitat of the Upper Longview Lake
System, which includes Longview Branch that flows through the Enloe High School
property within a 50’ Neuse riparian buffer along the property’s northern boundary. The
City plans to repair and restore the banks of the Branch and re-route the existing water
flow to stop current and prevent future erosion, control the amount of sediment flowing
into the lake, and conserve the natural wetland and vegetative habitat. The City’s
proposal includes: 1) installing a retaining wall (+/- 400 lf) to stabilize the existing
eroded bank located behind the visitor’s bleachers at the football field and 2) planting
vegetation along the branch to stabilize the stream banks and enhance the buffer area.
The costs of the project are estimated at $2.135 million dollars. In consideration of these
improvements, the City requests that the Board enter into a five year Option Agreement
for the acquisition of a Restoration Easement and a Temporary Construction Easement
totaling approximately 5.403 acres as is necessary to the project and for grant approval. If
the Option is exercised, the improvement project will take approximately a year and a
half to complete and the schedule for the improvements will be coordinated so as not to
conflict with school programs and needs. The requested easement will not interfere with
the Board’s present or future use of the property. A map which illustrates the area of the
proposed Restoration Easement and Temporary Construction Easement is attached.
Fiscal implications: None. Recommendation for action: Board approval is requested.

15. BIDS: WIDENING OF LEESVILLE ROAD

Bids for the widening of Leesville Road from Farm Ridge Road to I-540 were received
on July 7, 2009. Per agreement between the City of Raleigh and the Board dated May 1,
2008, the City of Raleigh pays for the road construction, while WCPSS pays for the
surveying, design, testing, and construction administration. Staff recommends award of
the single-prime construction contract to C.C. Mangum Company, LLC, in the amount
of $253,355.15. WCPSS’ cost for surveying, design, testing, and construction
administration is estimated to be $152,000. Fiscal implications: The total proposed
project budget is $28,148,150.15, of which $1,708,291 is from PLAN 2004, $22,991,571
from CIP 2006, $3,194,933 from CIP 2006 Offsite Improvements, and $253,355.15
from the City of Raleigh. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

16. GRANT PROPOSALS

• Competitive (#001510): Walmart Foundation, Sam’s Club / Individual Schools.
•Competitive (#001610): NC Zoo Keepers in the Classroom Program Grants / Individual Schools.
•Competitive (#001710): Wake Forest Area Chamber of Commerce, Trentini Foundation / Individual Schools.
•Competitive (#001810): Fuquay-Varina Women’s Club / Individual Schools.
•Competitive (#001910): Knights of Columbus, Operation Lamb / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

17. POLICY 1324: MINUTES

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

18. POLICY 1340: BOARD STANDING COMMITTEES

19. POLICY 1350: AD HOC COMMITTEES

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 1000 series review cycle. The Policy number is being changed
from 1810 to 1350 to align with the other Board Committees policies.
Recommendation for Action: Staff is requesting Board approval.

20. POLICY 7140: STUDENT TRANSPORTATION INSURANCE

Reviewed Policy with no changes – First Reading; Request Waiver of Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the policy review cycle. No changes are being recommended.
Recommendation for Action: Staff is requesting Board approval. Fiscal Implications:
None. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

21. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board’s review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FINANCE

22. 2009-10 DISCRETIONARY STATE BUDGET REDUCTION

The 2009-10 budget adopted by the State of North Carolina reduces Wake County Public
School System funding in many categories. One of the funding categories being reduced
is considered discretionary. The remaining funding categories being reduced have been
specified by the State. Staff has previously provided an overview of the discretionary and
non-discretionary funding reductions to the Board. Fiscal Implications: Wake County
Public School System (WCPSS) is required to identify $XXXXX in Discretionary State
Budget adjustments. Recommendation for Action: Board approval of the 2009-10
Discretionary State Budget reduction is requested.

CLOSED SESSION

•To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
•To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT’D

HUMAN RESOURCES

23. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

24. RECOMMENDATION FOR ADMINISTRATIVE APPOINTEMENT(S)

25. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.